IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support1 The IEEE Big Picture World Wide Membership=>377,000 World Wide Countries Served=>150 Major Boards=>6 (RAB, TAB, EAB, SAB, PPSB, IEEE/USA) Geographical Regions (RAB) =>10 Technical Divisions (TAB) =>10 Technical Societies =>37 Technical Society Members => 231,000

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support2 The IEEE Big Picture (Continued) Sections =>300 Chapters =>1200 Student Branches => 900 Annual Conferences=>300 Number of Technical Standards=>900 World Wide Technical Papers => 30%

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support3 Region/Section/Society/Chapter A Region is a geographical break-up of the Institute. Entire USA in segmented into Six Regions. Other Four Regions include other parts of the World. A Region is further sub-segmented into Sections A Society is a technical conglomeration of Members The 37 IEEE Technical Societies with 231,000 Society Members are all over the world. A Chapter is the Union of Societies and Sections

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support4 Grassroots Organizations Sections Chapters Student Branches Technically Sound and Active Technical/Professional Activities Rejuvenate Moral/Ethical endeavor

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support5 Section A Group of IEEE Members in a IEEE Region Formation - Minimum 50 IEEE Members of a Region Validity - Minimum 25 IEEE Members in a year Activity – Minimum Five (5) Meetings in a year Information –Secretary’s and Treasurer’s Reports Responsibility - All Section Chairs are Voting Members of the Region Committee (Region Governing Body) Resources - Region, Societies, Section/Chapter Support, Various IEEE Web-Sites

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support6 Chapter   A Group of Technical Society Members in a Section   Formation – Minimum 12 IEEE Society Members   Validity - Minimum 10 Society Members in a year   Activity – Minimum Two (2) Meetings in a year   Information – Chapter Chair's Meeting Reports   Responsibility - All Chapter Chairs are Voting Members of the Section Committee (Section Governing Body)   Resources - Section, Societies, Region, Section/Chapter Support, Various IEEE Web-Sites

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support7 Student Branch   A Group of Student Members in a Section   Formation – Minimum 20 Student Members   Validity - Minimum 10 Student Members in a year   Activity – Minimum Two (2) Meetings   Information – Annual Plan and Annual Report   Resources - Section, Region, Various IEEE Web- Sites

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support8 How Can Section Help: Provide Forums during Section Technical Meetings to Chapters and Student Branches for conducting Chapter and Student Branch Technical Meetings Encourage Chapters and Student Branches Meetings   Provide Speakers to Chapters and Student Branches   Provide a list of Technical Distinguished Lecturers   Arrange Technical Shows by Vendors   Conduct Joint Meetings with other Technical/Professional Organizations

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support9 How Can Section Help (Continued): Conduct Workshops, Tutorial and other Programs Help Select Good Topics for Technical Discussions Set a Lower Admission Fee to Student Members Assist Student Branches to obtain SPAC Grants Watch & Help Chapter, Student Branch Operation Resolve Internal&External conflicts, if any (Monitor) Arrange a Pre-College Program – –Involve Students, Parents, Teachers – –Obtain and/or Initiate Grant programs

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support10 How Can Section Help (Continued): Explore Technical, Financial and other Resources – –Technical Societies and Technical Activities Board – –Region and Regional Activities Board – –The Institute and Educational Activities Board – –Professional Activity Resources from IEEE/USA Co-Sponsor Technical Conferences, Society/Region Communicate with, Investigate and Utilize Technical Society Resources. Each Society has its rules for Chapter support, Conference Sponsorship

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support11 How Can Section Help (Continued): Develop Specific Technical Projects and get funding and resources from the Institute, IEEE/USA, Society, Region Form Chapters and Provide Resources on Technical and Professional Activities Create and Update Web Site for others to access and obtain information on various activities Plan and set a Calendar of Events Recognize People with defined Awards and Rewards program

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support12 How Region Can Help: Get in touch with all Sections, Chapters Very Regularly Attend Sections and Chapters Meetings Set-up Workshops and e-workshops for Leadership Training Set-up Technical e-conferences for Sections and Chapters Help Sections and Chapters to set-up Web-Sites Provide speakers and urge Sections and Chapters to get involve in Technical and Professional meetings Contact and encourage Student Branches to participate in various Contests and Programs Provide Special Funding and Rewards as Necessary

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support13 How Society Can Help: Communicate with Chapters and Sections Very Regularly Provide speakers to Chapters and Joint-Chapters Encourage members to attend Section and Chapter Meetings Encourage Chapters and Sections to co-sponsor Conferences Encourage Joint-meetings with other non-IEEE organizations Encourage launching resourceful Technical Programs Encourage Chapters to take advantage of the Distinguished Lecturers Program Coordinate Technical Activities with Sections and Chapters Provide Financial Resources to Chapters and Sections

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support14 How the Institute (IEEE) Can Help: IEEE/USA – –Communicate with all Regions, Societies, Sections, Chapters on all Legislative and other important events – –Encourage launching Professional Programs – –Launch courses for PE accreditation Educational Board – –Provide Tutorial and Workshop Programs to All Regions, Societies, Sections and Chapters – –Encourage Pre-College involvement Standards Board – –Encourage Members to get involve in creating Standards

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support15 Section and Chapter Obligations Submit Annual Financial Report before the IEEE set(rebate)deadline (Section Treasurer) Submit Elected Officer Report to Both IEEE and Region Secretary (Section Secretary) Submit Section, Chapter Meeting Reports (Section Secretary and/or Chapter Chairs) Attend and Participate in Region Meetings (Section Chair) Attend Region Training Workshops for Section and Chapter Officers Training (Section Chair) Reward Active Volunteers properly (Awards Coordinator)

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support16 Section and Chapter Obligations (Continued) Attend IEEE Sections Congress and Region Section Congress Caucuses (Section Chair) Encourage Chapter Meetings (Technical Activities Coordinator) Attend IEEE/USA Workshop (Professional Activities Co-ordinator) Coordinate Student Branch Activities in the Section (Student Activities Coordinator) Support Student Branches using resources from IEEE, Region (Student Activities Coordinator) Coordinate Membership Activities and increase membership per IEEE Guide (Membership Coordinator)

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support17 Section and Chapter Obligations (Continued) Develop, Implement, Activate Affinity Groups such as Senior,Gold,Others (Membership Coordinator) Utilize SAMEE Data Base and encourage the members to participate (Membership Coordinator) Document and Update Section Bye-Laws per IEEE Requirement (Section Chair) Conduct Officer Nomination and Elections per Bye-Laws (Nomination/Election Coordinator)

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support18 Section and Chapter Obligations (Continued) Recognize Members Fellows, Seniors, others Excellence, Dedication and hard work (Awards Coordinator) Communicate Section, Chapter, Student Branch events to Membership (Communication Coordinator) Communicate to all Members, Publish Section News Letters and/or the e-news-letters, Convey Election and other Important Information to all members (Communication Coordinator). Create and Update Web Site with Important Links and Display Pertinent Information including Calendar-of-Events (Communication Coordinator).

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support19 Financial Resources for Section and Chapter Section gets $1, (Annual) for completing minimum requirements (25 IEEE Members, 5 Meetings) Section gets $3.00 (Annual) for each active member Chapter gets $ (Annual) for completing minimum requirements ( 10 Society Members, 2 Meetings) Section gets 10% bonus (Annual) amount for turning in all Annual Reports(Activity+Financial) on time Many Sections get Region Dollars for attending Section Congress Section and Chapter gets PACE Finance for Professional Activity Projects and PACE Meetings Section and Chapter gets Special Finance for special technical and other important projects.

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support20 Chapter Formation>What is a Chapter Members of a Chapter belong to IEEE Technical Societies A Chapter can include Many Societies Usually A Chapter is a part of a Section Possible to have Two or more Chapters of a Society in a Section Possible to have One Chapter of a Society with adjacent Section(s) Requires 12 Active Society Members to Form a Chapter Requires 10 Active Society Members per year to Continue A Chapter can consist of a Small Group or a Large Group A Chapter can cover a Small Area or a Large Area Chapter Members can be affiliated to one or more Companies Chapter Members can work in one or more office buildings

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support21 Chapter Formation>Why Form a Chapter Create a Net-Working group with people of like Technical Ideas IEEE Grass Root Activities are at Chapter Level More Cohesiveness among Members Technical People Like to Discuss Technical Ideas Discussions are planned and implemented into Objectives Many Discoveries and Inventions start from Ideas Usually people with like Ideas form Groups (Chapters) Get Technical, Educational, Financial Resources from IEEE Get Technical and Financial Resources from Region Get Tech,Finac,Educl,Mgmt Resources from Technical Societies Sponsor/Co-Sponsor Technical and other Conferences Get Professional and Financial Resources from IEEE/USA

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support22 Chapter Formation>How To Form a Chapter Twelve Members and Petition for a Chapter Members must belong to IEEE Technical Societies Ask the Section Chair to forward the Petition Chapter is formed in Two/Three Weeks Maintain a Minimum of Ten Society Members per year to Continue Conduct at least Two Technical Meetings in a Year Send Meeting Reports to IEEE and the Section Get Formation and Maintenance Funds from IEEE Get Society Resources and Launch Conferences Enjoy TAB, RAB, IEEE/USA Resources for Special Projects Enjoy Cohesion and Affinity among Members

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support23 Chapter Formation>An Example Twenty IEEE Members for in two adjacent buildings in a small city away from main stream Eleven Members Belong to Computer Society and Nine Members belong to Communications Society These 20 Members have common interest on VLSI All Members belong to the same IEEE Section Both Computers and Communications Chapters Exist in the Section These 20 Members Can Form Another Chapter on VLSI The New VLSI Chapter will include members of Computer Society and Communications Society of the Section in a geographical area desired in the original petition

IEEE Sections Congress Creating a Global Community Society/Region/Section/Chapter Relationship/Support24 IEEE Reach-Out and Move-On Program Continuation of a Section and/or a Chapter is Extremely Important Communication and Net-Working is the Best Way to continue Reach-Out the Chapters, Sections, Societies, Regions, Staff, Board Volunteers Key-Words include Respect and Integrity Cohesion among the net-workers makes it go easy Resolving Conflicts makes quicker flow Think about a Way of moving on a Task/Project Select a Method after reviewing the past history of similar Tasks/Projects Build a System to repeat the Task/Project for future years Create a Process with automatic feed back of Task/Project