Presentatio n skills.

objectives 1.Learning how to make an effective and impressive presentation. 2.How to convey the message via power points slides. 3.How to promote our issues and convince audiences.

Four P approach… 1.Plan 2.Prepare 3.Practice 4.present

“Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training.

Causes of the Anxiety Fear of the Unknown OR Loss of Control Fight or Flight Mode No Backup Plan No Enthusiasm For Subject Focus of Attention

Definitions Presentation “Something set forth to an audience for the attention of the mind “ Effective “…producing a desired result”

Effective Presentations 1.Control Anxiety – Don’t Fight It 2.Audience Centered 3.Accomplishes Objective 4.Fun For Audience 5.Fun For You 6.Conducted Within Time Frame

Synopsis of the session Using template Fonts and size Bulleting and numbering Caps, italic and bolding Coloring ( color wheel and clashing colors) Background schema Attention grabbing Illustrations and graphs Flipcharts Using proper multimedia leverage

Template… Appropriate font and color scheme Note that, different styles would disconcert and bewilder audiences. Your main goal is to draw attention toward what you are presenting not the way you present.

Font and size… Clear and readable font ( avoid scribbling and scrawling) Avoid scripting and using of old English typefaces stick with one or preferably two similar types of fonts in order to make your presentation more attractive and impressive. Titles should be no smaller than 28 points Bulleted items should be no smaller than 22 points

Bulleting and numbering… Keep each bullet in one line, two at the most. Maximum 6 bullet per slides are recommended, limited to 4 if you are using titles, logos and /or pictures. The main reason of bulleting is to cue the audiences in order to enabling them to create a framework

Bulleting and numbering… Don’t crowd too much text. It bores and exhausts audiences. Too much text makes your main point uncomprehendable and unreadable. The speed at which you pass the numbers and bullets affect directly readability and efficiency of your points.

Punctuation…. Caps, Italics and Bolds 1.Use capital letters at the right place because improper capital letters makes your text difficulty to read and interpret. 2.Don’t use capital letters to make emphasis 3.Conceal acronyms or explain them before.

Punctuation…. Caps, Italics and Bolds Use italic phrases for direct quotations. Use italic phrases to highlight distinct thoughts and ideas. Use italic phrases to cite book, magazines, journals or other materials title.

Coloring…. Use hot colors for focusing Use different colors to beautify your text and make it more attractive and impressive avoid blurred and shaded colors Reds and oranges represent hotness and enthusiasm but they are difficult to stay focused on

Coloring…. Greens, blues and browns are mellower than reds and oranges but not good at attention grabbing. ….Please note that… White on dark backgrounds should be avoided for audiences sitting 20 feet and further away

Color wheel… Color wheel is a composition a colors separated by contrasting colors complementarily. Adjacent colors are harmonized and this arrangement makes your text readable and understandable. Color wheels simplify and enhance comprehension of highlighted points

Color clashing… Another system for composing different colors in which opposite colors are adjacent. Colors are clashed in order to make text readable and interpretable same as color wheel. In designing of a presentation either one or even for long text combination of both are used

Background and its schemes… 1.Background should be simple and supportive 2.Background’s color and design should not be overlapping with main text. 3.A light text staying on a dark backgrounds is recommended for indirect presentation( assuming users will view presentation on their own PCs. 4.A reverse composition is used for direct presentation.

Attention Grabber…. To grab audience’s attention change font, color or background scheme

Illustrations and graphs… Use illustrations and graphs only when their are needed. Irrelevant materials derail audiences attention and make them distracter instead of communicator. Illustrations should typify, exemplify main points. Illustrations should be clear, outstanding and assertive.

Flipcharts… Make letters at least a ¼ high Flipcharts with grid lines are much easier to write n and organize Flipcharts make your presentation easy to organize and manage.

Aspect Ratios for Media… Visual attractiveness and effectiveness need this ratios to be met. 1.Overhead transparency 4:5 2.Video 3:4 3.35mm transparency 2:3

Your paper is the product Your talk is the advertisement

Why Give A Presentation? Three Main Purposes 1. Inform 2. Persuade 3. Educate

How to Present

Rule #1 Tell me why I should care (and fast)

Rule #2 Tell me what you found out, not what you know

Rule #3 Make it Memorable

Rule #4 Use Examples

Rule #5 (the 2 Minute Rule) Detailed Outlines are a Waste of Time

Rule #6 Integrate Related Work

Rule #7 Omit Technical Details

Rule #8 Be enthusiastic

Rule #9 Do not apologize

Rule #10 Stage Fright Is Normal

Rule #11 Be Seen and Heard

Rule #12 Questions are good

Rule #13 Know your Presentation Program (PPT, Keynote)

Rule #14 Never ever run over time

Effective Presentation Techniques

Presentation Style 3 Elements 1. Vocal Techniques – Loudness – Pitch – Rate – Pause Deviations From the Norm for Emphasis

Presentation Style (con’t) 3 Elements 2. Body Language Eye Contact, Gestures, Posture 3. Use of Space  Can Everyone See You?  Movement

Visuals Use diagrams when possible – Communication (easier to understand, more potent) – Spatial memory – Impact (less cognitive, more visceral) Elements of Dynamic Delivery 55% Body Language 38% Voice 7% Content Elements of Dynamic Delivery 55% Body Language 7% Content 38% Voice

5 Presentation Tips 1. Smile 2. Breathe 3. Water 4. Notes 5. Finish On Or Under Time

Creating Effective Visual Aids

Visual Aids Should… Supplement presentation Outline of main points Serve audience’s needs, not speaker’s Simple and clear

Visual Aids - Examples PowerPoint Slides Overhead Trans Graphs/Charts Pictures Films/Video Flip Charts Sketches

Content is king… Precise No chunkiness Focused Supportable Clear and simple

Friendly advises… Do not use media to conceal yourself behind that. Be passionate and enthusiastic. Media should be embedded into your presentation and enhance your presentation not become your presentation. Don’t read from the slides.slides are supposed to give cues to your audiences.

“Meow, but don’t quote me on that.”

At last but not least… “Practice makes perfect presentation is skill and needs practice to excel”