Webinar #1 - Finance Module March 4, 2010

Learning Objectives How the Finance Module relates to lodge finance management Become familiar with the capabilities of the Finance Module Learn how to use the module through a introductory demonstration.

Pieces of Lodge Finances Cash – All OA lodges have a 2371 Custodian Account at the host council – All cash is receipted/expensed by the host Council Budget – Breakdown of all receipts (income) and expenses (payments) into categories

OA Finance Records Lodge Accounting – All records are kept in the Lodge Finance Record Book Running record of income and expenses Itemized record of income and expenditures Inventory of Lodge property (Inventory Module) – These records must reconcile back to the council records

OA Finance Records

Finance Module Overview Solution for managing lodge finance data. – Easy for the Treasurer – Easy for the Finance Adviser Tracks budget income and expenses – No more complicated Excel spreadsheets Reconcile on the fly to Council Records – Automatic running record of income and expenses – Automatic itemized record of income and expenditures

Components Of The System Syncs to the OALM Servers OA LodgeMaster Desktop OALM Servers

Why Use Finance Module? Ease of use Youth friendly Data stored on OALM Servers Multi-user without sharing files

The Pieces Accounts Budgets and Categories Budget Manager Budget Creator Finance Manager Finance Report Wizard

Accounts Think checking account Entries made in the Finance Manager go into an account Easy balancing of the Lodge’s account(s) Independent of Budgets and Categories

Budgets and Categories Category Budget ValuesTransactions Made Against Category Group Contains CategoriesGroup Common Categories Budget Contains Category Groups

Budget Manager Used to set category revenue and expense values NEW in Version – Budget Creator – Create custom budgets for a given year Select categories to use – Add/Remove categories contained in a budget year

Finance Manager All transactions entered into the Finance Manager 3 Types of Transactions – Standard Income/Expense Transaction – Account to Account Transfer – Category to Category Transfer (doesn’t affect account balances) Special Standard Transaction – Split – contains multiple categories

Finance Report Wizard 3 Types of Reports Budget – Shows the selected Budget Year and Budget revenue and expense Cash Flow – Shows the flow of actual cash in and out of the account Activity – By Account will show a running balance – By Payee, Budget, Category, Category Group and Category

DEMONSTRATION

Getting Help OA LodgeMaster support center: – View documents and get troubleshooting help. – Talk to other users in the forums. – Submit support requests or enhancement ideas.

Questions Questions and Answers