Introduction to Microsoft Outlook 2007 My Other Brother Software, LLC Darryl Geoffrey

Objectives Start Outlook View Inbox Send Receive Organize in Folders Send and Receive Attachments Use and Update Address Book (Contacts) Create/Show Appointments on Calendar

Starting Outlook 2007 Double click on the Microsoft Outlook icon OR Click-on the Start button in the lower left corner of the screen, Click All Programs, Click-on Microsoft Office Click-on Microsoft Outlook

Faster Access to Outlook 3 Options to Create a Shortcut Right Click Outlook – Pin to Task Bar – Pin to Start Menu – Send To Desktop (Create Shortcut)

Default View Inbox – Preview Pane Reading Pane Navigation Pane Action Buttons Mail Folders Orange=Currently Selected Option More Options Attachment Indicators Sort by Clicking Column Heading

A Word about Envelopes Unread Read Replied Forwarded

Viewing a Message Double click Message Message opens in Word 2007 Style Viewer Review and Respond to Received Messages Message Ribbon

2007 Ribbon – A Closer Look Print is Hiding Under this Button Forward this to a New Recipient Reply to the Sender and All Other Recipients Reply to Just the Original Sender Send to Deleted Items Folder Move to Another Folder Have this appear as New (Unread) in Inbox Find Related Messages, Such as from Same Sender

Creating and Sending an Type your message here Click SEND to Deliver your Message when Done Type Addresses here Click the Paper Clip to add an Attachment of your own OR Click To/Cc/Bcc for Address Book Type the Subject Here While typing your Message, you’ll have Basic Word Functions Available

Using Address Books Choose an Address Book to use from this Drop Down Double Click to Add Name or Single Click then Click a Button below

Contacts (aka Your Personal Address Book) Click this when Done Also works from Received s Right Click

Attachments

Receiving Attachments Avoid using Open, because attachments are sometimes saved as “Temporary” files which get deleted, and you may lose changes Instead, use Save As… and then Open the resultant downloaded file from your computer

AutoSignature

Replying to A Message Type your response here Click SEND to Deliver your Message when Done To: and Cc: Automatically Filled In, but you can add more addresses Click the Paper Clip to add an Attachment of your own

Forwarding a Message To: and Cc: are left blank for you to fill in Subject line adds the letters: FW:

Deleting Unwanted Messages (but not really) Sends Message to the Deleted Items folder (where it can be retrieved if needed) TRICK: Hold down shift before clicking the X and you will bypass the Deleted Items folder. CAUTION: Message will be PERMANENTLY deleted

Folders Items waiting to be Permanently Deleted Items started, but not yet submitted for sending Items you have received Items designated manually or automatically as Junk or Spam Items submitted for sending, but not yet sent to server Items sent by the serverNumber in Parentheses [e.g. (10)] indicates number of New/Unread items Right Click in Personal Folders, then Click New Folder to Create Additional Folders to Organize your You can Drag & Drop into Folders OR Right Click and Choose Move To Folder

Send/Receive Sends Messages in Outbox to Server and Retrieves New from Server Outlook automatically Sends/Receives periodically and when Starting/Exiting. Sometimes you (or someone else) is waiting for an , use this button to force a Send/Receive immediately.

Calendar Different Views are Available – Day/Week/Month “Busy” times are Indicated as Appointments