GroupWise Transition to Outlook Computer Training Solutions (CTS)

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Presentation transcript:

GroupWise Transition to Outlook Computer Training Solutions (CTS)

Rationale Current systems within the WRHA  GroupWise  Lotus Notes  Outlook Advantages of one system  More cost effective  Easier to support  Improved collaboration

Why Outlook? Integration with MS Office Easier to find supporting skill sets Better 3 rd party support for devices such as the Blackberry

Timeline Migration is being implemented in phases Each group of users will be notified as to their exact migration date Approximate completion date Dec 2009

What WILL be Migrated? folders & messages  Includes attachments & Sent Items Archives Contacts Calendar items groups Tasks Proxy access configurations for those users being migrated at the same time

What Will NOT be Migrated? Signature Categories Rules Documents or messages stored  In a GroupWise Document Library  Outside the GroupWise mailbox

Your Address Will not change but mail will be routed differently “behind the scenes” All Distribution Lists should be updated with the new internal addresses  Pick the name from the Global Address List

Course Outline Getting Started with Outlook Working with Mail Messages Handling Messages Organizing the Mailbox Working with Contacts Archiving Messages

Course Outline (continued) Getting Started with the Calendar Working with Appointments & Events Scheduling and Managing Meetings Working with Delegates Using Outlook Web Access

Additional Training In depth, hands on training is available  Outlook  Outlook Calendar  Word To register or obtain more information  Call 

Miscellaneous Due to time constraints, only one technique will be shown for most topics Course material has detailed instructions  Outlook– - ehealth.ca/cts/files/Outlook- .pdfhttp:// ehealth.ca/cts/files/Outlook- .pdf  Outlook-Calendar - ehealth.ca/cts/files/Outlook-Calendar.pdfhttp:// ehealth.ca/cts/files/Outlook-Calendar.pdf Cell phones

Getting Started…

Getting Ready

Migration Preparation Your Site Lead will provide you with a detailed Migration Preparation document  It is important to complete the check list & return the form in the time frame indicated

Migration Preparation Clean out your mail folders & archives  Delete all unnecessary messages  Don’t forget Sent Items  Mailbox must be at least 170 MB or less Delete any contacts & address books that are no longer needed  Includes Frequent Contacts Print a copy of your calendar (few days) Make a record of any Proxy rights that you have assigned to others

Contact Information Service Desk  Preparation/migration schedule  Outlook configuration/settings  “How to” questions Site Lead/Customer Service Manager  General project questions or concerns

Questions?