PREPARED BY AMIT MOHAN (PRESIDENT) SAI SUNDER (GENERAL SECRETARY) VIJAY KOWLGI (TREASURER) PRFHOWA Expense Report

Objective The purpose of this report is to provide transparency about the average monthly expenditure done by Association every year since 2007 under various heads. This report will also help the residents in analyzing how the maintenance funds are being spent every month. This report will also help the association in proposing the budget and maintenance charges for the future.

Monthly Total Expenditure

Various Heads of Expenditure Various Heads contributing to Total Expenditure are as follows  Security  Garden Maintenance  Electricity Bill  Generator  Water  Salary of Permanent / Contract Employees  Housekeeping Employees Salary  General Repairs & Maintenance  Lift Maintenance  Intercom Maintenance  Miscellaneous Expenses

Security Expense

Garden Maintenance Expense

Electricity Bill

Electricity Bill (Observations) Electricity Bills have gradual increase every year  One of the reason for high electricity bill is because of exceeding the certain unit range and hence the charge per unit is higher. Hence the proposal is to check if we can have one additional meter installed. Cost is around Rs /-.  One of the key contributor to high electricity bill is the flats common tube light and fan which runs of common meter. Association is working on mechanism which can cut those common tube light and fan from common meter and those can be linked to generator if there is a power cut.

Generator Expense

Generator Expenses (Observations) Generator Expenditure Increased Year after year  One of the reason for increase in Generator Bill is increase in the usage of Generator and consumption of more diesel.  Currently there is a scheduled power cut of 6 Hrs every day. If the generator is run continuously for that many hours then we need more diesel.  The proposal is to cut down the running of Generator for at least 2 hrs. 1 Hr in morning and 1 Hr in evening, that will help in saving the diesel cost.

Water Expense

Water Expense (Observations) There is a significant increase in water expenditure  One of the reason is because of Water Meter being installed and water bill getting generated.  Money spent in Apr – May 2010 on getting the new water connection –  Water Bill Received in Feb –  Water Bill Received in Mar –  Water purchase in Jul –  Water Bill Received in Aug – Yet to know the advantage of getting the new connection in 2010, as we still end up purchasing water in Jul

Salary to PRFHOWA Employees

Salary Components Following Salary Components are considered  Supervisor – 6200  Watchman – 3500  Plumber – 2500  Garbage Collector  Electrician – 2000  MCH – 800

Housekeeping Salary

General Repairs & Maintenance

Lifts Maintenance

Lifts Maintenance (Observations) The lifts maintenance AMC has been discontinued from ESSO Lifts. The lifts maintenance AMC has been given to some third party with quarterly maintenance of Rs. 3500/- per month.

Intercom Maintenance

Intercom Maintenance (Observations) The reason for Increase in Intercom connection in the year 2010 is because of going for new Intercom connection. The expenditure was around Rs /- to Master Communication.

Miscellaneous Expenses

Miscellaneous Expenses (Observations) Some of the Major Expenditures  New Bore well (June 2011) –  Outside Fencing Work (May 2011) –  Non Return Value Purchase (March 2011) – 7000  Laying of new Lawn (January 2011) –  Garden Benches (September 2010) –  Harvesting Pit (June till December 2010) –  Fabrication Work (March till May 2010) –  Outside Drainage Repairing (September 2009) – 26000

Budget Following Monthly Budget is proposed for various heads  Security – Rs  Garden Maintenance  Electricity Bill  Generator  Water  Salary of Permanent / Contract Employees  Housekeeping Employees Salary  General Repairs & Maintenance  Lift Maintenance  Intercom Maintenance  Miscellaneous Expenses – Total Monthly Budget – Total Monthly Earnings