NOVUS HR Formal Review Process Creating a Search Committee and Committee ChairCreating a Search Committee and Committee Chair Creating the Criteria Rating Form and Interview QuestionsCreating the Criteria Rating Form and Interview Questions Creating Prescreen Questions How to Complete the Criteria Rating Form 1 Updated 06/16/2010

Creating Search Committee and Search Committee Chair 2 Return to Table of Contents

Login to Forticlient. Open a web browser and type novushr.pgcc.edu Type in the username and password. Username and password will be the same as your Owl Link user ID. (Password for the first time is: novushr) Click the login button. After logging in the first time, change your password to match your password for Owl Link. 3 novushr.pgcc.edu

Select a category, e.g., Math from the drop down box. Click on Search to Search Job Posting Requests. Click on the Requisition Title link to select that job posting request. 4 Return to Table of Contents

Click on the Search Committee tab. Click on the check box to the left of Create Search Committee. 5

In the alert box that appears, click ok to create A Search Committee or click cancel and not create a Search Committee. 6

Click Add New Members to add Search Committee Members. More than one committee member may be added. Click Search. 7

Click the Check box to the left of the Committee Chair. Click Save Chair changes to save the chair. Click Save to continue. Repeat to add new members. 8 Return to Table of Contents

Creating the Criteria Rating Form and Interview Questions 9 Return to Table of Contents

Click on the Interview form tab. Click on the Edit Interview Form to edit interview questions. 10 Return to Table of Contents

Click on Add New Section to add a new section. 11

Type the Section name in the box, e.g., Criteria Rating Form. Click the green disk to the right. 12

To edit or create question text, click on the pencil to the right of the question to be edited. Click Save to continue. 13

Type text in the box. Click the green check mark to the right of the text box to add the question. Click save to continue. 14

Click the pencil to edit text to the left of the text box to be edited. If not, click save to continue. 15

Click on Add New Question, to add a new question. Click the pencil to add another question. Use the arrows to rearrange the order of the questions. 16 Return to Table of Contents

Creating Prescreen Questions 17 Return to Table of Contents

Click on Prescreen Questions. Click on Edit Prescreening Questions. 18 Return to Table of Contents

Click on Add a New Question to add a new question. 19

20 Click on the pencil to edit a question.

Click on the Question Type. Type the Question. Type a Question Comment, e.g., instructions. If the question requires a response check the check box to the right. Click Save and Exit to continue. 21

Click on the Workflow tab. Click on Approve or Disapprove. Click Submit. Click Save to continue. 22 Return to Table of Contents

How to Complete the Criteria Rating Form 23 Return to Table of Contents

Click on the interviews tab to rate the interview. 24 Return to Table of Contents

25 Click on Conduct Interview to conduct the interview and rate the applicant.

Rate the candidate by clicking on the circle with1 being very weak and 5 being excellent. Add any comments in the Comments Text box. Enter the Date Conducted. Click Save to continue. 26

27 Click on summary to see a summary of comments, criteria ratings, and interview questions. To view individual responses from other contributing users, click on a link under the contributing users tab, e.g., math, math. Return to Table of Contents