TENDRING DISTRICT COUNCIL Flexible warranting “How we did it -What it can do for you” John Fox Acting Head of Environmental Services

Implementing a flexible warrant system Across Essex Undertaking a project utilising flexible warrants

ESSEX Essex… 14 Authorities 2 of which are Unitaries

OCCUPATIONAL HEALTH AND SAFETY GROUP Work Plan 2008 Pro-active Group Suffolk were flexibly warranted

SAFETY GROUP H S E CHIEF OFFICER SAFETY GROUP MANAGEMENT TEAM

HSE Partnership Manager East of England HSE Partnership Team Lead HSE Inspector Chief Officer’s Representative Chair of Safety Group EHO

MEMORANDUM OF UNDERSTANDING Sets framework Requires setting up of Management Team States the Scope i.e. when it can be used Asbestos Project Requires inspectors to be competent Sets date Lists Authorities participating

COMPETENCY OF STAFF Fully authorised Appropriately qualified Appropriate experience – 2 years

ARRANGEMENTS FOR MANAGING COMPETENCY Includes Monitoring Inspections Appraisal CPD EMM

APPENDIX 6 Includes digital photos to be used Appoints all other inspectors In the County – 61 States the powers they can exercise Includes the Head Of Service electronic signature States only valid when operated under the M O U

PROBLEMS Do you really want to? Does your Head of Service really want to? It goes as fast as the slowest

PROBLEMS Insurance questionnaire Stated what we were doing Name of insurer Does insurance cover this activity? What amendments would be needed? Who covers for accidents or indemnity?

PROBLEMS Two? Digital Photos Clear pictures on a light smooth background, image quality Electronic signatures Full names of staff

PROBLEMS Everything is sent to LAU Printing The Gold Standard

TRAINING DAY Gerry Kasprazok – Insurance/ Legal HSE lead officer for flexi warrant – practicalities, letters, notices, gatekeepers HSE Partnership Manager – Examples of use Subsequent training on asbestos project

ARRIVAL OF FLEXI WARRANT

DEPARTURE OF FLEXI WARRANT

ARRIVAL OF FLEXI WARRANT

RENEWALS 5 Years Reviewed Yearly Adding New Officers

THE ASBESTOS PROJECT Safety Group Workplan Fit 3 Suffolk Mark Jordan

MANAGEMENT TEAM ELO 3 EHO’s HSE Partnership lead Initial meeting 12 th March 2008

LEARNING FROM SUFFOLK 6 Inspections Regional grouping of authorities What does each authority want Grouping of premises

STAFFING LA – 2 Officers per day (10 Officers days per LA) HSE – 14 inspectors for 2 days (28 inspector days)

Project timescale – 3 weeks from 6 th October 14 Authorities – 3 sub groups Each LA to provide 100 Premises Premises primarily care and hospitality

Standard letters Improvement and prohibition notice template Notice letter template Informal Letter template DOCUMENTATION

DOCUMENTATION Gatekeeper – including mobile phone No.s Map and List – in geographical 10s Last inspection information What to leave at inspection

TRAINING DAY ½ Day Event 11 September 32 LA Officers Consistent Approach

Introduction Where it is and what it looks like Duty to manage – good and poor … Enforcement expectation Documentation Press information – HSE GNN Open Forum TRAINING DAY

AN IDEAL WORLD Distributing the information Training Day – 3 Via HSE – 11 Late Arrival

REALITY 26 September Exchange information 7 October notification for initial letters response

SENDING LETTERS By Whom? –LACORS, Host, Inspector Agree Timescale Include Leaflet Reporting details to host authority

LETTERS OR NOTICES Letters where no previous contact Notices if already aware

WHAT ACTUALLY HAPPENED Premises shut No surveys Surveys undertaken centrally I never had the letter

HORSE AND GROOM

15% compliance Limited enforcement action 724 visitors 7 improvement notices Workplan 2009 Kent experience WHAT WAS ACHIEVED