“SHORTCUTTING” The Grant Writing Process A Presentation by Tom Snyder (Immediate Past President of the Council for Resource Development) For The State Academic Senate Vocational Leadership Conference San Jose, CA March 11, 2005

In Grant Writing What are the biggest faculty Complaints? 1. “We don’t have enough time to write a grant proposal.” 2. “We need to review what is being stated in the any proposal which impact us.”

Using the Chalk Talk Process In only two hours you can obtain the required content and faculty’s buy-in for any grant proposal.

Overview of the Shortcut Process Idea Form Concept Form Work Plan Form

Proposal Concept Form (Continued…)

Critical Elements of a Winning Proposal 1. A realistic goal 2. Outcome oriented measurable objectives 3. Focused activities 4. Logical strategies 5. Justifiable and reasonable budget

With Academia, you use the following noun-verb combinations. Goals are Attained Objectives are Accomplished Activities are Completed Strategies are Implemented Outcomes are Achieved Budgets are Followed

The Challenge The College President has just learned, via some source, that there are federal dollars available to improve the job placement rates of community college graduates of occupational programs. The averages grant will be $150,000 with a 30% in-kind match required – and the deadline is in 3 weeks – she and her Cabinet have appointed a “content task force” of faculty, deans, counselors, and student services” to meet with you the grant writer from 2:30-3:30 p.m. tomorrow. There will be no additional meetings of the content task force.

WRITING TO WIN PART II “Developing the Work Plan” Definition of Terms What is a goal? What are the new measurable objectives? What are activities? What are strategies? What are outcomes?

WRITING TO WIN PART II “Developing the Work Plan” Step 1 – Determine the goals. Step 2 – Identify the objectives which will need to be accomplished to attain the goals. 7 Step Process

WRITING TO WIN PART II “Developing the Work Plan” Step 3 – What activities will need to take place to accomplish the objectives? Step 4 – What strategies will we use to complete the activities? 7 Step Process (Continued…)

WRITING TO WIN PART II “Developing the Work Plan” Step 5 – Who will be responsible for implementing the strategies? Step 6 – How will we know the steps have been completed? 7 Step Process (Continued…)

WRITING TO WIN PART II “Developing the Work Plan” Step 7 – What resources will be required? 7 Step Process (Continued…) hours of clerical staff $15 per hour = $ Postage for 1,000 $.90 cents per survey = $900.

A Successful Objective Statement Should Include… Date (By When) Who What Results How With What Outcomes

Questions which should be asked at the end of the two hours session? 1.Can a successful project be developed with fewer funds from the funding agency? 2.Should the Task Force inform the President that after thorough discussion and a realistic projection of costs, it was their recommendation that the grant writer not attempt to write the proposal for this funding source?