Community Health Aide Program (CHAP) Database Data management application constructed for Alaska Native Medical Center CHAP Training Center

System Summary Anchorage CHAP training center (CHAP) –paper-based tracking system –lost or misdirected information Database tracks health aide (CHA) –health information –training progress –certification status Reasons for implementing database –increased reliability of data –easily accessed and maintained by all staff –helps eliminate paper confusion

Data Sources CHAP director - overall process, methods, expectations CHAP secretary - forms, lists, contacts; prototype testing and evaluation Training coordinator - training process, paper trail, requirements Administrative assistant - certification tracking forms and process; prototype testing and evaluation

Data Origin (MS® Word Table)

Data Presentation Relational database –started with 4 tables, grew to 10 –10 queries support lookups and 17 forms Links “pull” field value from other tables Primary key became AutoNumber Microsoft® Access Visual Basic for Applications Calendar control, modified for begin & end Forms, subforms, and sub-subforms Reports include form letters and faxes

Entity-Relationship Diagram Health Aide (530) Session Instructor Village (186) Corporation (26) Region (9) Liaison Session Advisor

Sample Health Aide Form Opens with “view only,” not “edit” Multiple pages display all CHA data Linked to tblVillage and tblSessionRoster

Subform brings “accepted” enrollment from tblSessionRoster into page Only works when “accepted” box is marked! Training Sessions Page

Subform “builds” session enrollment Drop-down lists allow selecting health aide and changing instructor-liaison Rather large “comment” field Session CHA Enrollment Form

Session Build form contains a Calendar Control to assist in planning course dates, later discarded Error checking ensures that “End Date” follows “Begin Date” Session Build Form

Client Involvement Interviews during the planning phase led to the initial design Additional enhancements and features came from –Chance meetings in the halls –Telephone calls – messages Prototype demonstrations during the development phase involved –Client stepping through functions at the desktop –Suggestions for improvement and enhancement

Results Database –Delivered ownership of database to CHAP in 2000 –Professional consultant reworked forms and reports –Statewide implementation began this year Project –expect change; expect complications; expect reworks –use the resources available –I learned valuable skills using MS Access and Visual Basic which I applied in my work environment