Punctuation for Business Letters

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Presentation transcript:

Punctuation for Business Letters To Whom it May Concern: Punctuation for Business Letters

What are the parts of a business letter? ,

Take a closer look at the heading and inside address: A comma (,) is used to separate the name of a city and state. A comma (,) is also used to separate the date and the year. ,

Take a closer look at the heading and inside address: ALABAMA AL ALASKA AK ARIZONA AZ ARKANSAS AR CALIFORNIA CA COLORADO CO CONNECTICUT CT DELAWARE DE FLORIDA FL GEORGIA GA HAWAII HI IDAHO ID ILLINOIS IL INDIANA IN IOWA IA KANSAS KS KENTUCKY KY LOUISIANA LA MAINE ME MARYLAND MD MASSACHUSETTS MA MICHIGAN MI MINNESOTA MN MISSISSIPPI MS MISSOURI MO MONTANA MT NEBRASKA NE NEVADA NV NEW HAMPSHIRE NH NEW JERSEY NJ NEW MEXICO NM NEW YORK NY NORTH CAROLINA NC NORTH DAKOTA ND OHIO OH OKLAHOMA OK OREGON OR PENNSYLVANIA PA RHODE ISLAND RI SOUTH CAROLINA SC SOUTH DAKOTA SD TENNESSEE TN TEXAS TX UTAH UT VERMONT VT VIRGINIA VA WASHINGTON WA WEST VIRGINIA WV WISCONSIN WI WYOMING WY , Notice that an abbreviation is used for the name of a state.

Which heading is written correctly? Sammy’s Sweet Shop 12564 Shadows Lane Baton Rouge LA 70808 March 16, 2010 Sammy’s Sweet Shop 12564 Shadows Lane Baton Rouge, LA 70808 March 16, 2010 Sammy’s Sweet Shop 12564 Shadows Lane Baton Rouge, LA 70808 March 16 2010 Click here to see the correct answer.

The Greeting Letters that are written for business purposes are more formal than friendly letters. A colon (:) is used after the greeting in a business letter. A more formal greeting often includes titles: Mr., Ms., Sir, Madam, or To Whom it May Concern.

The Closing A comma (,) is used after the closing in a letter.

Oops. This letter to the mayor has several mistakes Oops! This letter to the mayor has several mistakes! Please edit it before it is mailed! Cohn Elementary School 805 North 14th Street Port Allen, LA 70767 March 12 2010 Town of Port Allen 375 Court Street Port Allen LO 70767 Hey Buddy We are having a very special reward ceremony at our school on Friday, April 13 2010 at 10:00 am. We would be honored if you could join us to help congratulate our students for their hard work. Please call the office to let us know if you will be able to attend. Sincerely Cohn Elementary School Faculty , , LA Dear Mr. Mayor : , , Click here to see the corrections.