Bill-of-Material Tracking and Estimating Michael Jenkins Indiana Department of Transportation October 22, 2010

Agenda INDOT Design Build Load Items Application Estimating after the fact DSS and Design Build Contract review of construction cost.

Purpose of the application Load dummy pay items to track sampling and testing requirements for Design Build contracts Bypasses using a change order to add non- contractual items Application is loaded on designated people’s computers Load initial set of dummy pay items prior to contract sampling and testing requirements being generated

Setting up Application Create a folder named Design_Build on your C : Drive Copy the DesignBuildLoad.exe into the C:\Design_Build folder Install Oracle on user’s computer Create a shortcut to the C:\Design_Build folder and place on the user’s desktop, if needed. Security permissions need to be set up so that the user can write the log file to the C:\Design_Build folder

Business Rules The dummy pay items will be supplied via an xml file created from Estimator The INDOT Load Design Build Item Application will load dummy pay item on design build contracts into the SiteManager database. The Contract ID must already exist in the SiteManager database The item code , DESIGN BUILD, must already exist on the PCN in SiteManager for the PCN that is reflected in the Estimate ID field in the Estimator file.

Estimator xml file The Contract ID is not displayed in the estimator file. The Project Number (PCN) in SiteManager must match the “EstimateID” field in the Estimator file The Project Number (PCN) located in the “Estimate ID” field must already be associated to the contract in SiteManager.

INDOT Design Build Load Items Validations The Beginning Project Line Number (PLN) for the “dummy” pay items must not already exist on the project (PCN). The Beginning PLN for the “dummy” pay item must be a greater number than existing PLN on the project. The Beginning PLN for the “dummy” pay item must be a four digit number. The “Dummy” pay items will be given the following:  unit price = $0.00.  quantity = 1.0  no CLN is assigned (‘ ‘)

AASHTO'S BAMS/DSS Statistical Analysis Models 08:31 Wednesday, October 20, LIST OF CONTRACTS SELECTED Contid Dollar Value Contid Dollar Value Contid Dollar Value 0008 TEST $21,398,111 B B $1,875,000 B A $632,000 B A $366,900 B A $169,000 IR A $25,230,000 IR A $70,280 IR A $1,189,000 IR A $10,474,008 IR A $40,700 M A $246,000 M A $484,000 M A $84,000 R A $18,156,000 R D $12,742,000 R A $3,364,000 R A $34,116,000 R A $21,958,000 R A $1,485,500 R A $2,318,000 R A $465,000 R A $2,890,000 R A $967,000 RS A $1,886,000 RS A $1,115,000 RS B $597,000 RS A $1,849,000 RS A $1,979,000 RS B $1,976,000 RS A $913,000 RS A $1,107,000 RS A $914,000 RS A $697,000 RS A $692,000 RS A $1,276,000 RS A $629,000 RS A $2,532,000 RS A $908,000 SB A $655,000 SB A $574,000 SB A $1,043,200 SR A $285,000 SR B $130,200 SR A $73,000 SR A $334,800 SR A $627,143 SR A $333,000 SRS A $1,323,000 SRS A $109,600 SRS A $299,000 SRS A $104,000 SRS A $178,000 SRS A $233,000 SRS A $259,000 SRS A $324,000 SRS A $169,000 NUMBER OF CONTRACTS SELECTED = 56 TOTAL DOLLAR VALUE OF CONTRACTS SELECTED = $186,844,442

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