1 NORTHALL VILLAGE TRUST Registered Charity No AGM Sunday 13th July 2014 AGM July 2014

2 NORTHALL VILLAGE TRUST – AGM 2014 Agenda 1.Welcome Alan Tipper 2.Apologies Alan Tipper 3.Minutes of the AGM held on Alan Tipper 4.Trustees Annual Report for 2013 Alan Tipper 5.Accounts for the year ended Kevin Cubbage 6.Election of Management Committee Alan Tipper 7.Any Other Business Alan Tipper AGM July 2014

3 4. Trustees Annual Report for 2013 NORTHALL VILLAGE HALL MANAGEMENT COMMITTEE Our Mission To provide Northall (and local area) residents with a village hall that is suitable for community groups and family parties for up to 60 people and which is amongst the best for cleanliness, décor, equipment, facilities, safety - and value for money AGM July 2014

4 4. Trustees Annual Report for 2013 Hiring Fees  No fee increase since September 2012  £6.50 per hour for ad hoc users  £5.00 per hour for regular users  Lowest village hall hiring fees in area AGM July 2014

5 4. Trustees Annual Report for 2013 Hall Usage & Hiring Income % Change over 2012 Hall Usage (Hrs) 1,2121, % ( regular) Hall Usage (Hrs) % ( Ad Hoc) Hiring Income (£) 5,660 5, % (regular) Hiring Income (£) 2,3472, % AGM July 2014

4. Trustees Annual Report for 2013 Book Library/ Swap 6AGM July 2014 £24.00 raised towards the cost of bedding plants/Spring bulbs for Village Hall grounds

Front Door Canopy Total Cost £820 During 2013 a new canopy was installed over the front door entrance and the front door painted and beading attached 4. Trustees Annual Report for

Village Hall Grounds Two new gardeners volunteered in 2013 to assist the professional gardener/landscaper and village hall committee AGM July

 Continue driving Vision of making NVH one of “…the best for cleanliness, décor, equipment, facilities, safety - and value for money”  Refurbishment and modernisation of the kitchen to include new sink, cooker and fridge. The Committee is currently obtaining quotes for the work.  Planting of a wildflower sensory garden at rear of hall near seats. Key Issues & Future Plans 9

HOT OFF THE PRESS  Soft play equipment for babies and toddlers  8 mats and chairs, 2 ‘playtime tables’  Total cost £  AVDC Community Chest Grant £

11 NORTHALL VILLAGE TRUST – AGM 2014 Agenda 1.Welcome Alan Tipper 2.Apologies Alan Tipper 3.Minutes of the AGM held on Alan Tipper 4.Trustees Annual Report for 2013 Alan Tipper 5.Accounts for the year ended Accounts for the year ended Kevin Cubbage 6.Election of Management Committee Alan Tipper 7.Any Other Business Alan Tipper AGM July 2014

12 5. Accounts for the year ended 31 st December Receipts ,007Hall Lettings 8,711 4Interest on Reserve A/C 4 140Donations - Cash received by NVHMC 123 8,1518,838 AGM July 2014

Payments Fixtures, Fittings, Equipment & Furniture Repairs & Maintenance 193 1,452 Cleaning & Materials 1,475 1,115 Electricity (Light & Heat) + Water 1,415 14,099 Toilets Project Printing, Postage, Stationery, Tel; PRS; Sundries Insurance 523 2,245 Play Area Phase ,488 5,241 AGM July 2014

,151Receipts 8,838 20,488Payments 5, ,337 Surplus/Deficit receipts over payments 3,597 33,470Surplus B/F from previous year 21,133 Surplus C/F 24,730 AGM July 2014

Represented by: Petty Cash 12 10,000NatWest - Current A/C 13, Reserve A/C (Building, Playground & Operating Reserves) 10,948 21,133 24,730 AGM July 2014

Operating Reserves, equivalent to 12 months minimum expenditure (currently £5,000), as a contingency against losing Regular Users, economic recession, fall in hiring income etc. Building Reserves of £6,000 to carry out emergency repairs, emergency replacement of essential equipment etc. Sinking Fund for the on-going improvement of the fabric, décor and facilities of the Hall (£4,000). Possible Hall improvement projects planned over the next few years(£9000) 16 Reserves Policy AGM July 2014

17 BALANCE SHEET FOR THE YEAR ENDED 31 ST DECEMBER 2013 £ 1 Fixed Assets: Land (Price paid when purchased in 1981) 2,000 Hall, Storage Building & Car park (current insured value) 250,212 Hall Equipment & Furniture (current insured value) 11,948 Play Area Equipment & Seats (current insured value) 68,760 Total Fixed Assets 332,920 AGM July 2014

18 Total Fixed Assets 332,920 Current Assets Stocks - no stocks are held - Debtors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Debtors - Bank & Cash - as per 'Receipts & Payments' 24,730 Current Liabilities Creditors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Creditors - Net Current Assets 24,730 TOTAL ASSETS 357,650 BALANCE SHEET FOR THE YEAR ENDED 31 ST DECEMBER 2013 AGM July 2014

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 ST DECEMBER (Nett of VAT)(Nett of vAT) Play Equipment Insurance RoSPA Annual Safety Inspection and Report Materials for new Toilets Project - -Grass Treatment ,079.00Grass and Hedge Cutting of Hall Grounds & Play Area 1, , Total Donations where Edlesborough Parish Council 1, paid the Suppliers direct and recovered the VAT 18 AGM July 2014

NORTHALL VILLAGE TRUST-AGM 2014 Agenda 1.Welcome Alan Tipper 2.Apologies Alan Tipper 3.Minutes of the AGM held on Alan Tipper 4.Trustees Annual Report for 2012 Alan Tipper 5.Accounts for the year ended Kevin Cubbage 6.Election of Management Committee Alan Tipper 7.Any Other Business Alan Tipper 19 AGM July 2014

6. Election of Management Committee Committee Member Since RepresentingCurrent Office Willing to continue Alan Tipper 2006 Chairman Susan Young 1995 Secretary Kevin Cubbage 1989 Edlesborough Parish Council Treasurer Lorna Cubbage 1982 Parochial Church Council Bookings’ Secretary Yvonne Folds 2004 Richard Dorrance 2006 Mike Scott 2009 Rebecca Newbert 2009 Meuryn Thomas Jan 2014 Age Concern Roger Smallridge Jul 2011 Northall Chapel x Sarah Shields Jul 2012 Marlene Bennett Jul 2012 x 20

6. Election of Management Committee Committee Member Since RepresentingCurrent OfficeWilling to continue Anthony CoxNorthall Chapel

23 NORTHALL VILLAGE TRUST – AGM 2012 Agenda 1.Welcome Alan Tipper 2.Apologies Alan Tipper 3.Minutes of the AGM held on Alan Tipper 4.Trustees Annual Report for 2011 Alan Tipper 5.Accounts for the year ended Kevin Cubbage 6.Election of Management Committee Alan Tipper 7.Any Other Business 7.Any Other Business Alan Tipper AGM July 2014

24 NORTHALL VILLAGE TRUST Registered Charity No AGM July 2014