a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. a lesson approach Microsoft® Excel 2010 © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. 2 Create an Excel table. 1 Work with the Table Tools Design tab. 2 Sort and filter records in a table. 3 Identify structured references. 4 Use COUNTIFS and SUMIFS. 5 Create a calculated column in a table. 6 Set print areas and custom views. 7

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. An Excel table is a list of related information with a header row followed by data rows. It results from an Excel format command.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Key field names or descriptive labels in the first row. This is the header row.  Start field names with a letter.  Do not repeat field names in the header row.  Do not mix data types in a column. Do not enter values and text in the same column.  Do not leave blank rows within the data. To prepare data for formatting as an Excel table, follow these guidelines:

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Each column is a table field. Each column label is a field name. Each row is a record.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Select the cells and click the Format as Table button in the Styles group on the Home command tab.  Choose a style for the table from the Table Styles Gallery.  Verify the cell range and that the table has headers.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. This context-sensitive command tab opens when an Excel table is selected. You can choose a style, remove duplicates, resize the table, name it, and more.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Click the last cell and press [Tab]. A blank record is ready for your entry.  Drag the resizing handle at the lower-right corner of a table.  Use the Resize button on the Table Tools Design tab. Use one of these methods to add a record to an Excel table:

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Duplicate rows have the same information in one or more columns. You can remove duplicates.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Records in a table can be sorted in ascending or descending order. The sort commands are available from the filter arrows in the header row.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Multiple level sorts are set from the Sort dialog box. You can use up to 64 sorting levels.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A filter is a criterion.  A filter hides rows that do not match the condition (criterion).  A filter allows you to keep a large list but show only those records needed for a particular task.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Use the Filter arrow to show records for one department.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Available filters depend on the data type. These are date filters.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Custom filters allow you to choose operators and criteria.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. A structured reference is a defined name that refers to a data range in an Excel table. Structured references are automatically generated when the table is formatted.  There is a structured reference for each label in the header row.  #All  #Data  #Headers  #This Row  #Total Row

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. When totals are shown in an Excel table, the SUBTOTAL function uses a structured reference.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The display trigger to see structured references in Formula AutoComplete is a left square bracket [.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. COUNTIFS, in the Statistical function category, counts cells based on more than one criteria.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. SUMIFS is in the Math & Trig function category. It sums fields using multiple criteria.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The TEXT function displays a value as a label. The value can be formatted like a label and is not used in calculations. The results for the function shown here is May 26, 2012, but with today’s date.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. A calculated column in an Excel table has a formula. Table AutoExpansion extends a formula down the entire column when it is entered in the first row.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. An Excel table can be converted to a simple range of cells. The Convert to Range button is in the Tools group on the Table Tools Design tab. There are some commands, such as custom views, that do not work in worksheets with tables.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A print area is the range of cells to be printed.  The default print area is the entire worksheet.  You can set a range of cells as a print area and save it.  A saved print area range is outlined with a dashed outline.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. It is possible to select data on the worksheet and use the Settings command in Backstage view to print only that selection.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A custom view is a set of print and display settings.  A custom view can include column widths, gridline settings, window size and position, and more.  Custom views can be named and saved.  One view can be shown at a time.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  An Excel table is a list of data with a row of labels as titles, followed by any number of rows of data.  A table has a single header row. Each column is a field; each row is a record.  When an Excel table is selected, the Table Tools Design command tab is available.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  An Excel table is created from the Format as Table command in the Styles group on the Home tab.  Table styles include light, medium, and dark color schemes.  Table style options include a header row, banded rows or columns, a total row, and emphasized first and last columns.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A table is automatically named, but you can assign a more descriptive name.  Excel creates structured references as names for the parts of a table.  Table AutoExpansion aids in adding rows or columns to an Excel table.  The Remove Duplicates command searches for and deletes data rows that are duplicates based on the fields that you specify.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  You can sort rows in an Excel table by single or multiple columns.  Sorting can be ascending or descending.  A filter displays only specified rows from a table.  Filter arrow lists are quick ways to choose which records should be shown.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A calculated column in an Excel table includes a formula.  COUNTIFS and SUMIFS are functions that count and sum ranges based on multiple criteria. They are useful in large sets of data.  The TEXT function displays a value (or date) as text. The value is not used in calculations and can be formatted with text attributes.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  You can set and save a print area that is different from the entire worksheet.  A print selection is not saved. If you choose more than one selection, each prints on a separate page.  A custom view is a set of display and print choices for a workbook.  You can name and save custom views with a workbook.