Key Functions & Operation of HKRRLS Derek Lee Deputy Chairman 22 August 2013

History of HKRRLS Year of incorporation: 1995 Year of first licensing: 2000 Year of first collection: 2000 Year of first distribution: 2006

Composition of Board Board members: 12 elected from candidates who are nominated by same class of members - author representative: 1 - publisher representatives: 8 - publishers association representatives: 3

Acquiring Repertoire The success of an RRO depends on the support of rightsholders and their associations.

National Mandates Publishers (60) Authors (11) Publishers associations (5)

Representation of Foreign Rightsholders Number of type A bilateral agreements with RROs: 16 Number of type B bilateral agreements with RROs: 22

Voluntary Collective Licensing HKRRLS obtains licensing authority from mandates given by national rightsholders, and international repertoire through bilateral agreements with RROs. Under voluntary collective licensing, HKRRLS issues licences to copy the works of rightsholders it represents.

Voluntary Collective Licensing HKRRLS started by licensing the education sector as schools and universities are major users of copyright materials. For negotiation of the terms and tariffs of the licence, we have to locate the decision-maker. For schools, we negotiate with the Education Bureau. As regards universities, we talk to the Task Force formed by Heads of Copyright Committee in individual institutions.

Licensing Areas Education at different levels - primary and secondary schools (~1,000) - universities (9) - institutes of technical and further education (3)

Licensing Areas Government departments and public bodies (~100) Corporate bodies and associations (11) Others (10)

Licence Terms 10% or one chapter of a book one complete article from each issue of periodical

Tariffs Schools – per school basis (the calculation is based on the number of subjects and the number of students, then multiplied by the page rate) Universities and government – per page basis Corporate bodies – per employee basis

Distribution of Remuneration Full reporting (eg universities and government departments) – users are required to record details of every copyright work that is copied. Sampling (eg corporate bodies and schools) – users report their copying during a certain period of time.

How to Influence Legislation Spearheaded creation of the Hong Kong and International Publishers ’ Alliance in 2002, members of which include the Association of American Publishers (AAP) in USA, Publishers Association (PA) in UK, and the International Association of Scientific, Technical and Medical Publishers (STM) in Netherlands, and successfully lobbied for better copyright protection to the publishing industry.

Enforcement Work closely with the Customs on copy shop raids Run a pilot scheme for monitoring online infringing activities and issue take down / delisting notices

Awareness Activities Have organized copyright education campaigns since The 2012 / 2013 Inter-school (including kindergartens, primary and secondary schools) “ Respect Copyright ” Creative Competition was well received with many excellent works submitted by the participants. We plan to extend the target group to tertiary institutions and the public.

Thank you