1 Tribal Data Toolbox Overview Melinda Ronca-Battista Angelique Luedeker ITEP

2 Why the Toolbox? Created and funded by ITEP to provide tribes with a user-friendly tool to manage their air quality dataCreated and funded by ITEP to provide tribes with a user-friendly tool to manage their air quality data Designed to move tribes away from outside contractors, because tribes know their own data, sites, and air bestDesigned to move tribes away from outside contractors, because tribes know their own data, sites, and air best Streamlines recordkeepingStreamlines recordkeeping Use as many or few of the functions as you needUse as many or few of the functions as you need Available at no cost to tribesAvailable at no cost to tribes

3 Uses MS Access Already on most computers with MS OfficeAlready on most computers with MS Office Easy to export/import data, reports, graphs with other MS programs such as Word and ExcelEasy to export/import data, reports, graphs with other MS programs such as Word and Excel Form-driven, similar to what people see on websites—no programming neededForm-driven, similar to what people see on websites—no programming needed

4 Existing Data Can Be Easily Imported Text filesText files Excel filesExcel files Access filesAccess files Personal help available from ITEP to import existing dataPersonal help available from ITEP to import existing data Functions built-in to migrate from one version of the Toolbox to the nextFunctions built-in to migrate from one version of the Toolbox to the next

5 Documented and Tested ~ 160 pages of hyperlinked SOPs~ 160 pages of hyperlinked SOPs Tested with data fromTested with data from PM 2.5 manualPM 2.5 manual PM 10 manual and continuous (TEOMs and BAMs)PM 10 manual and continuous (TEOMs and BAMs) OzoneOzone MetMet DataloggersDataloggers

6 Opening Screen of the Toolbox: the Main Switchboard

7 SOP files are Hyperlinked

8 Tribal Data Toolbox: 5 Major Functions 1.Administrative: tracking Site dataSite data Instrument dataInstrument data QC equipment dataQC equipment data Personnel dataPersonnel data Data backup and archivingData backup and archiving Provides legal record of data management system: SOPsProvides legal record of data management system: SOPs

9 Routine Data-Moving 2.Operational Importing data (both directly from instrument, and, for PM, from a lab)Importing data (both directly from instrument, and, for PM, from a lab) Attaches/tracks units (including met data, time formats)Attaches/tracks units (including met data, time formats) Associates field notes, QC results, COC info, with the correct analyzer dataAssociates field notes, QC results, COC info, with the correct analyzer data

10 Lets You Look at Data As It Comes in 3.Analytical QC reports (calculates %, uses latest EPA guidance from Redbook)QC reports (calculates %, uses latest EPA guidance from Redbook) Summary reports (daily avg, max)Summary reports (daily avg, max) Charts (met vs. pollutant)Charts (met vs. pollutant) Ozone NAAQS calculationsOzone NAAQS calculations PM lab, blank, collocated reportsPM lab, blank, collocated reports

11 Data Review and Flagging 4.Data Review—3 phases a) data review as it’s imported from analyzer, datalogger, or from lab a)Initial data review as it’s imported from analyzer, datalogger, or from lab b) data review as you review data for your supervisor, quarterly reports, audit reports come in b)Intermediate data review as you review data for your supervisor, quarterly reports, audit reports come in c) when you decide on data usability for release, and decide on how it can be used (NAAQS or AQS) c)Final when you decide on data usability for release, and decide on how it can be used (NAAQS or AQS)

12 Data Reporting 5.Final Data File Generation Data files can be exported as Excel, textData files can be exported as Excel, text Reports can be exported as Word, AdobeReports can be exported as Word, Adobe Shows codes for missing dataShows codes for missing data AQS formatted raw data and precision/bias data filesAQS formatted raw data and precision/bias data files AQS function includes ALL required protocol codesAQS function includes ALL required protocol codes Generates pipe-delimited text fileGenerates pipe-delimited text file Any start and end dateAny start and end date Gives tribe flexibility to resubmit subsets of dataGives tribe flexibility to resubmit subsets of data

13 Types of Forms Two types of forms to get your data into ToolboxTwo types of forms to get your data into Toolbox 1)Data Entry forms. Enter data by typing in fields 2)Data Import forms. Import data from external file (e.g., text file, Excel file)

14 Data Entry Forms White fields–optionalWhite fields–optional Yellow fields–requiredYellow fields–required Yellow fields with red outlines–required AND primary keys of ToolboxYellow fields with red outlines–required AND primary keys of Toolbox Primary keys can’t be easily changed later onPrimary keys can’t be easily changed later on Some fields have a down arrow, clicked to bring up selection list of values for the fieldSome fields have a down arrow, clicked to bring up selection list of values for the field

15 Data Import Forms Two types of buttonsTwo types of buttons Gray buttons–multi-use buttonsGray buttons–multi-use buttons Can be clicked multiple times during data importCan be clicked multiple times during data import “Radio” buttons–single-use buttons“Radio” buttons–single-use buttons Vary in colorVary in color Should only be clicked once per routine data import. Button will be “filled” when clickedShould only be clicked once per routine data import. Button will be “filled” when clicked

16 Keep a Database Logbook Logbook will come in handy when you import dataLogbook will come in handy when you import data Record details such asRecord details such as Date you imported a data setDate you imported a data set Number of records you importedNumber of records you imported Flags you added to the dataFlags you added to the data Other details, questions, commentsOther details, questions, comments

17 On the CD to take home: Sample Toolbox, with example PM 2.5, contPM, ozone, and met data already in the Toolbox (Tribal Data Toolbox_v1.1_WithSampleData.mdb)Sample Toolbox, with example PM 2.5, contPM, ozone, and met data already in the Toolbox (Tribal Data Toolbox_v1.1_WithSampleData.mdb) Use this sample Toolbox to experiment with different reports and chartsUse this sample Toolbox to experiment with different reports and charts Empty Toolbox (Tribal Data Toolbox_v1.1.mdb, in case you want to start over with blank shellEmpty Toolbox (Tribal Data Toolbox_v1.1.mdb, in case you want to start over with blank shell On your jump drive to take home: Your Toolbox, with data you import that you brought to course

18 The Tribal Data Toolbox gives you power to manage and report your data, however you want SOPs are hyper-linked from within the Toolbox and readable on their ownSOPs are hyper-linked from within the Toolbox and readable on their own You can use SOPs to make your own checklists, etc.You can use SOPs to make your own checklists, etc. Support available via and phoneSupport available via and phone We can assist remotely and “see” your computer from ITEPWe can assist remotely and “see” your computer from ITEP