The Web-Based Communication Gateway for Schools and School Systems

Please note: This presentation is designed to give a brief overview of just some of the features of SCHOOLinSITES software. The best demonstration is a real-time presentation using our web-based application.

1. Start Internet Explorer 2. Type the URL for your website in the Address line: To view website:

Home Page Features Get directions Contact the School Get the Headlines Highlight Stories Up-to-date events from all sub- calendars! All events occurring within the next 7 days automatically appear on the Home Page! Click School Staff

Teacher Name provides link to Teacher Section of the site

Teacher Page Components “Teacher Home Page” Education Experience Bio Other Information Calendar Photo Album Forms, Assignments, any feature used

Visitor never sees staff address. Click link to send a message…. Doris Moody Hello Have a great Spring Break! Teacher Page Components Visitors can communicate with teachers

Requirements for using SCHOOLinSITES software Computer with Internet access No software to install

(This generates a log-in screen) … 1. Click on the Staff Only button on your website. To begin work in the website program:

******** Let’s take a look at a log- in withTeacher privilege. Use address and password.

Sample Teacher Log-in Screen Click Teacher Section to begin working on teacher pages SIS Information Center keeps users up-to-date with new features….

Click different links to produce screens that will permit you to fill in information on your teacher pages…… Review of Teacher Log-in Screen Click different links to produce screens that will permit you to fill in information on your teacher pages……

(This permits user to view website changes as they are posted) … 1.Minimize your website program window. To view your website as you work: Minimize program window Maximize website window 2. Maximize your website website window.

Type your text in this screen. Use toolbar to format text.  Bullet items 1. Number items Center text Insert Images Copy and paste text from other softwares. Click Update to save changes. I was born and raised in Birmingham, Alabama where I grew up with six brothers and sisters. Being a part of such a large family, I feel that I am comfortable working in a classroom of kids. Click in minimized Admin Portal window. Begin to put information in Teacher Page Click the Bio link…

Click in the website window. Check the website for updates. Click the Refresh button to ensure latest updates. Let’s explore the Hyperlink tool….

Highlight word or phrase (the word “here” in this example) Type the following in the Bio area of the teacher’s section. Click Insert Hyperlink (globe w/chain-link image) Click here to find my favorite website. Click Insert Link. Type in website address (URL)

Results of the Hyperlink Button

Uses for Hyperlink Tool May be used “jump” to virtually any website (within school’s or outside) Can be helpful with lesson assignments/projects Use your teacher page to present helpful resources for visitors/students.

Features of the Teacher Calendar Calendar may be used for “thumbnail view” of activities in classroom. Associate forms with calendars to provide quick access to documents. Project or assignment due dates may appear on calendar. Room for as much detail as necessary Teacher calendar viewable ONLY on teacher pages (doesn’t promote to home page)

Click the Calendar link to add events in the classroom. Click Add Event to choose the date for the event. The Teacher Calendar

Choose date/year Type Title of event Give complete details…. Save to your calendar. Field Trip Our field trip to the Alabama Theatre is today. We will leave the school promptly at 9:30 a.m. and will return by 2:00 p.m. Please make certain that your student is dressed in his/her school t-shirt and brings souvenir money. Sack lunches and drinks will be provided.

Change to Website Window. Click the Calendar link Click the title Field Trip Details are displayed inside. What if you need to post the permission slip (form) associated with this Field Trip?

Features of Forms (Documents) Post virtually anything you would distribute on paper (syllabus, study sheets, permission slips..) May upload documents or copy content and paste into window provided (or both!) Acceptable formats: PDF,.doc,.txt,.rtf Associate forms with Calendar (events) Change or delete forms as needed

Click the Forms link to add documents Assign a name to your form. Click to Add Form Field Trip Permission Slip Choose Upload Forms Screen

Click Browse… and add Form from your computer Locate Document and double-click Click Add to save to Teacher Forms C:\DemoDocsPermissionSlip

Form is now on website Let’s add the form to the calendar. Click the Calendar link to bring up the calendar. Click Field Trip event to add Form Forms Screen (cont’d.)

Add to the calendar Choose Form from the pull-down menu Associating Form with Calendar Event

Change to Website Window. Click the Field Trip event on the calendar See Associated Form? Click Download Form opens and may be printed by parent!

Features of Assignments Assignment named as desired. May be “scheduled” to appear and disappear. May be edited, rescheduled, deleted or made “inactive” at any time. May designate that assignment is shown on calendar (due date). Use hyper-linking button to provide Internet resources and aid students/parents with assignments.

Click to Add a New Assignment… Demonstrating Assignments

Choose course (or grade level) Type Assignment Title Choose date due Give details of assignment….. Add Assignment Homework for Monday Learn how to insert an image into a Microsoft Word  document. Bonus points for those who determine how to place a colored border around the image. Use this website for more information in completing this assignment. Choose date to be posted on the website Note use of hyperlink tool

Demonstrating Help Click the HELP link

The program suits the needs of the teacher. Whatever areas are used will be reflected as links on the teacher page. Teachers can post virtually any information!

What can teachers post? “Home Page” info (bio, education, experience) Information about the classroom (schedule, supply list, summer reading, activities, calendar) Assignments and/or projects Photos (fun graphics or actual photos) Helpful website links Forms (anything distributed on paper) Presentations (Powerpoint, Flash)

Items posted on all calendars from sports, organizations, etc., will populate to main school calendar and home page of website Produces all new areas to populate Locations gives ability to provide directions to offsite activities from calendar. News reflects dated “articles” of interest regarding activities of organization, sport, etc. Main Page gives overview of program (or sport or club/organization) If teacher has other interests in school activities, they may be given access (Music, Key Club, Baseball..) Teachers may also have access to other areas of the site…

Save changes (post to website) Type Title of page Provide overview of program Add photo The Club/Organization (Student Council) Page

So, who controls all this? The Webmaster. How does it work? Let’s take a look!

Log off as teacher. ****** Log in as webmaster.

Sample Webmaster Log-in Screen Access any area of site Choose Teachers Section

Choose Desired Teacher Page How do teachers and others gain access to the program? Webmaster has access over same areas as teacher log- in.

Choose Manage Permissions Click By Users Managing Permissions

Choose Teacher Group Click last name of teacher Access to Teachers Section Student Council Need to access more pages?

Choose School Admin Areas More Webmaster Functions Add Additional Page(s) Add Additional Staff (users)

Just a few sample sites Athens High School John Carroll Catholic – Collins Riverside Middle Oxford High School Elkmont High School Burns Middle School Huguley Elementary - Hillcrest High School –

SCHOOLinSITES: The window through which parents, teachers and administrators look for information, and the gateway they use to communicate with one another.