Promoting Indian Institutional Repositories for Scholarly Communication: DESIDOC/DRDO Initiatives Dr Rajeev Vij & Navin K Soni Institute of Nuclear Medicine and Allied Sciences (INMAS), DRDO, Delhi INMAS

This presentation shall brief you about: 1.Institutional Repositories (IRs) 2.Benefits of IRs 3.Major Indian IRs 4.Initiatives at DRDO Labs/Estts 5.Initiatives at DESIDOC 6.Promotion of IRs 7.Constraints of IRs 8.Conclusions INMAS Overview

INMAS DRDO Labs/Estts in India

AGNILCA PRITHVI

Limited access to research Limited impact of research Rising journal prices Competition issues Threat to learned society publishers Disengagement of academics INMAS Problems with the Current System

Users Survey at INMAS INMAS Institutional Repository (IR) An Institutional Repository (IR) is a digital archive where a university/institution community’s intellectual work is made accessible and preserved for posterity.

To create global visibility To collect content in a single location To provide open access by self-archiving INMAS Objectives of Institutional Repository To store and preserve institutional digital assets

Rising costs of scholarly publications Faculty desire to increase access to their research Changing information needs of researchers Explosion of digital resources Why We Need Institutional Repositories INMAS

Encouraging open access Research assessment Preserving digital materials Electronic publishing Scholarly communication We Use Institutional Repositories for.. INMAS

OpenDOAR lists only 36 registered repositories in India (out of total registration of 1421)

According to Registry of Open Access Repositories (ROAR) there are 45 registered repositories in India (out of total registration of 1398)

New and innovative channel of scholarly communication Provide wider access and visibility to the research output Preserves of institution’s heritage Reduce the publication delay Faster and effective communication channel Increase the citation to the publications Strengthens research (specially in the Indian context) Benefits of Institutional Repositories INMAS

Provides visibility to gray literature Helps to control/monitor one’s own publications Supports teaching and learning Contributes to institutional KM Facilitates improved research collaboration – inter-departmental, inter-institutional, international. Benefits of Institutional Repositories INMAS

Major IRs of India INMAS

Digital preservation Legal Metadata Authentication Data storage/ backup Programming/ designing INMAS Expertise Needed for IR

ADE, Bangalooru ARDE, Pune CVRDE, Chennai DIAT, Pune GTRE, Bangalooru LRDE, Bangalooru MTRDC, Bangalooru NPOL, Kochi Another 12 DRDO Labs/Estts are planning to setup IRs in near future DRDO Institutional Repositories INMAS

DIAT annual reports: 10 DIAT generated in-house documents: 10 Dissertation & theses: 150 Finance documents: 25 Question papers of various courses held: 30 Research & technical papers: 55 INMAS Institutional Repository at DIAT

DESIDOC created an IR using DSpace open source software hosted on DRDO Intranet (DRONA) Institutional repository is named as Gyansrota Accessed through the ‘single window to services’ Gyansrota: DRDO Institutional Repository INMAS

A hierarchical set of communities, sub-communities, and collections: Communities: ● DRDO HQrs (91 records) ● DRDO Image Gallery (22 records) ● DRDO Laboratories (2712 records) ● DRDO Women (346 records) Sub-communities: A division of the community i.e., Directorates, etc. Collections: groups of documents related by content type, i.e., research articles, learning material, patents, etc. Gyansrota: DRDO Institutional Repository INMAS

Library staff need training about: General procedures, understanding the service goals, etc. User interface, adding content Metadata procedures Search methods Users/authors need training about: General procedures, understanding the service goals, etc. User interface, adding content Metadata creation Training and User Support INMAS

Make IR Launch a high profile event Send to faculty Get your institution head to launch your IR Get your key senior management and researchers to attend Get the management to speak favorably of the IR at meetings of faculty, dept. heads, etc. Coordination with public relations officer of Institute Promoting Your Institutional Repository INMAS

To develop Web-site To organise user discussion groups To highlight IRs usability: Press release To organise user feedback sessions Promoting Your Institutional Repository INMAS To organise face-to-face meetings on campus

Publicise launch of IR Publicise launch of IR Develop FAQs & online ppt Use newsletters, seminars & alerts Promoting Your Institutional Repository INMAS Print brochures & posters

Absence of a well defined contents related institutional policy Lack of IR expertise Insufficient funds for infrastructure Apathy of authors towards time consuming and lengthy deposition procedure. Publisher’s rigid attitude towards copyright policy Problems: customization of open source software Ignorance of users in the absence of appropriate literacy program & copyright restrictions Constraints of IR in India INMAS

There are over 63 IRs in India including 9 by DRDO Encourage the adoption/use of open source publications and deposition of materials at IR Conclusion INMAS

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