Data Validation Things to know

Categories Categories Official Documents or Business Records Detailed Case Notes Requiring Participant or Third Party Signed Attestation

Official Documents or Business Records t Government records – t Medical records – t Grantee, sub-grantee, or host-agency business records – t Other official or third-party business records –

t Use above as guidance to determine whether particular sources meet the standards of proof t Examples

Detailed Case Notes t t Detailed Case Notes “consist of the case worker‘s own documentation of his or her activities”. t t Case notes can be based on information derived in person or by telephone. Must include three foundation elements: I. I. Name of the person who is the source of the information, his or her phone number, and the person‘s organization and title or relationship to the participant II. II. Name or initials of the person making the note III. III. Date on which the information was obtained, and the date on which it was recorded, if different

Participant or Third Party Signed Attestation t Participant or Third Party Signed Attestation is used when information is obtained directly from the participant or, when appropriate, a knowledgeable third party. t Signed attestation suffices ONLY IF there is no evidence in the case file that contradicts the statements made through attestation.

Signature and Dates t SSAI Validators will check that signatures and dates exists on the application and/or participant‘s recertification form [matched to SPARQ]