2013 MIS Conference 1 E NSURING D ATA G OVERNANCE A CROSS THE P-20W S PECTRUM Thursday, February 14, 2013 Melissa Beard, Data Governance Coordinator, Washington Education Research and Data Center Michael Taquino, National Strategic Planning & Analysis Research Center (nSPARC) at Mississippi State University Photos are stock photos. Release for web use of all photos on file.

Introduction Mississippi’s P-20W Data Governance Washington’s P-20W Data Governance Questions and Answers O VERVIEW 2

M ISSISSIPPI ’ S P-20W D ATA G OVERNANCE 3

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5 Six Building Blocks for SLDS Governance

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Context ERDC created as an authorized representative in 2007 to “compile and analyze education data” Located in Governor’s budget agency (OFM) W ASHINGTON ’ S P-20W D ATA G OVERNANCE 9

Partners and Governance Early Learning, Workforce, and OFM are cabinet agencies K-12 led by separately-elected official Public community colleges under a Governor- appointed board Baccalaureates separate and under their own boards Financial aid in an agency under a council W ASHINGTON ’ S P-20W D ATA G OVERNANCE 10

Context ERDC created as an authorized representative in 2007 to “compile and analyze education data” Located in Governor’s budget agency (OFM) Early work based on relationships Focus on linking data so transitions can be studied o Single-sector work left to appropriate agency Overall goal: Provide data and research so education system can improve o This means we work to share data with a variety of people and organizations W ASHINGTON ’ S P-20W D ATA G OVERNANCE 11

Data Governance Steps 1.Created Data Sharing Policy Workgroup o Temporary o Problem-solvers o Decision-makers o State and local representatives 2.Researched other states – State Support Team 3.Understood current data sharing policies 4.Taught people about data governance 5.Created MOU – “Rules of Engagement” W ASHINGTON ’ S P-20W D ATA G OVERNANCE 12

Data Governance Steps 6.Piloted data sharing agreements with requestors 7.Created data sharing matrix 8.Finalized data sharing agreement template o ERDC can share de-identified data on behalf of partners 9.Finalized data governance structure 10.Creating data request process W ASHINGTON ’ S P-20W D ATA G OVERNANCE 13

Data Governance Structure W ASHINGTON ’ S P-20W D ATA G OVERNANCE 14 Education Research & Data Center Data Steward Committee Data Custodian Committee Research Coordination Committee ERDC Guidance Committee Office of Financial Management

Link to Data Warehouse This work is parallel to DW planning work DW project not successful if there was no Data Governance Stewards and Custodians busy working on getting the data into the DW W ASHINGTON ’ S P-20W D ATA G OVERNANCE 15

Tips Assign someone to focus on Data Governance P-20 DG is separate from sector DG When someone tells you no, have them show you why Include the lawyers early but make sure you have specific examples Create committees of problem-solvers early so they are familiar with each other when a problem arises W ASHINGTON ’ S P-20W D ATA G OVERNANCE 16

Q UESTIONS AND A NSWERS 17

For more information on P-20W data governance: P-20W Data Governance Challenge: College and Career Readiness: P-20W Data Governance: Tips from the States: A DDITIONAL R ESOURCES 18