Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones! Make sure your K20 contact registers your district for the next month’s VTC. We will not be taking roll call, so please a list of VTC attendees at your site to:

Introduction Student News VTC Welcome to the April 2009 Student VTC. Our next VTC will be Thursday, May 21 st, That will be our final VTC for this school year. If you have comments or suggestions for upcoming VTC’s, please them to:

Tim Colliver

News Two Districts will be adding Student Records for the 2010 school year Wilbur Riverside

WSIPC Data Warehouse (WEDSS) Washington Education Decision Support System (WEDSS) Fully Deployed – Clarkston Working on Data Cleanup – East Valley, Cheney, West Valley, Deer Park Begin Deployment – Chewelah, Colfax, Dayton, Medical Lake, North Franklin, Odessa, Pullman

WSIPC Data Warehouse (WEDSS) If your district is interested in deploying contact: Tim Colliver, Director (509)

News

News Upcoming Workshops Year End Prep – June AM Dates, all secretaries Elementary NY Scheduling – June PM Dates Be sure to register!! District Contacts only :Year End Process – June/July dates

News Important Dates CSRS April data, due May 8 Summer CSRS due September 15 th –June, July, and August-End Data CEDARS August-Begin and September Data for Year End Be aware of your district Year End dates, and make sure all tasks are completed

News Fiscal Conversions April 30, 2009 – Deer Park Districts this summer –North Franklin –Ritzville

News Upcoming Release May Release Weekend 3:00 AM – 9:00 AM Saturday, May 9th Users must be logged out during this installation Release notes will be posted to the Student Website

Crista

Initial Evaluation Timeline Report Tracks compliance for Parental Consent for initial Evaluations Tracks compliance with 35 day Evaluation timeline Due to OSPI by July 15 th. Reports Evaluations from July 1 st through June 30th

Initial Evaluation Timeline Report A student is included on the report if: The student is active in Special Ed during the reporting period The student is active in Basic Ed during the reporting year The student age is 3-21 as of June 30 of the reporting year Student has parental permission for an Initial Evaluation within the reporting period The student has valid evaluation reporting status: Closed: SPED”, “Closed: Not SPED”, or “Closed: Other

Initial Evaluation Timeline Report The timeline is calculated from the Permission Date to the Eval. Compl. Date and is measured in School Days according to the student’s calendar If the 35 day timeline is missed, the district must select an appropriate reason for this from the dropdown Path: Student Mngmnt/Stu Serv/Special Ed/Gen Info button

Initial Evaluation Timeline Report Path: Student Mngmnt/Stu Serv/Special Ed Select Web Version from the resulting popup menu

Initial Evaluation Timeline Report Path: after selecting Web Version from Citrix Click here to get to main screen

Initial Evaluation Timeline Report Make certain to select Entity 000 – the District Level Path: Web Access/Student Management tab/Student Services/Special Education/Reports

Initial Evaluation Timeline Report Path: Web Access/Student Management tab/Student Services/Special Education/Reports Select the Initial Evaluation Timeline Report

Initial Evaluation Timeline Report Path: Web Access/Student Management tab/Student Services/Special Education/Reports Click Print to print the report

Initial Evaluation Timeline Report Path: Web Access/Student Management tab/Student Services/Special Education/Reports This area will tell you the Status of your print job

Initial Evaluation Timeline Report Path: Web Access/Student Management tab/Student Services/Special Education/Reports Click on Display Report to bring your report to the screen

Initial Evaluation Timeline Report Path: Web Access/Student Management tab/Student Services/Special Education/Reports Use the Adobe Toolbar to navigate through and print the PDF file

Initial Evaluation Timeline Report Path: Web Access/Student Management tab/Student Services/Special Education/Reports Click on My Print Queue to access recently run reports

Initial Evaluation Timeline Report Path: Web Access/Student Management tab/Student Services/Special Education/Reports Select a report and use these buttons to View or Delete a report from the Queue

Shelly

Transition From C to B report Tracks students moving from IDEA Part C status (Birth to 3) to IDEA Part B status (3 – 21 years old) Those students found eligible to continue in IDEA Part B are required to have an IEP developed and implemented by their 3 rd birthday Reporting period is July 1 through June 30 of the reporting year Due to OSPI by July 15 th, 2009 These students will be included on both reports (this and Initial Timeline Report)

Transition From C to B report A student is included on the report if: Student is active in Special Ed during the reporting period Student is active in Basic Ed during the current reporting year The student is 3 years old as of June 30 of the current reporting year Student was served in IDEA Part-C at least 90 days prior to his/her 3rd birthday Student has parental permission for Part-B initial evaluation Part-B evaluation has valid reporting status: Closed: SPED”, “Closed: Not SPED”, or “Closed: Other Part-B evaluation for students who were determined to receive services has IEP developed

Transition From C to B report Part-B evaluation records selected for the report will fall under one of the following scenarios: Permission is given and evaluation is completed during the current reporting year Permission is given during the last year reporting period and evaluation is completed within the current reporting period Permission is given and the evaluation is completed during the last year reporting period but student did not turn 3 until the current reporting period Permission is given during the reporting period but evaluation is completed after the reporting period Permission is given during the current reporting period but evaluation is not completed *Note: This condition is valid only if Status of Eval = “Closed: Other” otherwise student is reported in the Exception Report.

Transition From C to B report The Birth to 3 Eval must have this box checked, marking it as IDEA Part C Path: Student Mngmnt/Stu Serv/Special Ed/Gen Info button

Transition From C to B report NEW FIELD: Enter the appropriate Transition Reason code here, if the 3 rd birthday deadline was missed The IDEA Part C box is NOT checked on the 3 year old Evaluation. The Eval Type must be Evaluation. Path: Student Mngmnt/Stu Serv/Special Ed/Gen Info button

Transition From C to B report Path: Web Access/Student Management tab/Student Services/Special Education/Reports Select the Transition From Part C to Part B report

Transition From C to B report Path: Web Access/Student Management tab/Student Services/Special Education/Reports Select Print to print the report

Transition From C to B report Path: Web Access/Student Management tab/Student Services/Special Education/Reports This area will tell you the Status of your print job

Transition From C to B report Path: Web Access/Student Management tab/Student Services/Special Education/Reports Click on Display Report to bring your report to the screen

Transition From C to B report Path: Web Access/Student Management tab/Student Services/Special Education/Reports Use the Adobe Toolbar to navigate through and print the PDF file

Submitting Reports Click on these tabs to access the appropriate section of the report

Online Help Click on the SkyDoc in Citrix or the Help icon in Web Access to open Online Help Path: Click on SkyDoc link in Citrix or Help icon in Web Access

Online Help This is the path to follow to find Online Help for these two reports Path: WSIPC/Student Management/Web Student Services/Special Education/Report Options

Crista

SPED Student Browse Path: Web Access/Student Management tab/Student Services/Special Education Click on the Student button to access the Student Browse screen

SPED Student Browse Path: Web Access/Student Management tab/Student Services/Special Education/Student Choose the Number of Records dropdown to change how many students will appear on the screen at one time. Click Apply Filter.

SPED Student Browse

Path: Web Access/Student Management tab/Student Services/Special Education/Student

SPED Student Browse

Path: Web Access/Student Management tab/Student Services/Special Education/Student

SPED Student Browse

Path: Web Access/Student Management tab/Student Services/Special Education/Student

SPED Student Browse

Path: Web Access/Student Management tab/Student Services/Special Education/Student

SPED Student Browse Path: Web Access/Student Management tab/Student Services/Special Education/Student

SPED Student Browse On the bottom of each Browse screen, this Legend will appear Path: Web Access/Student Management tab/Student Services/Special Education/Student

SPED Student Browse You can use this box to search for students Click on a letter to view students with last names that start with this letter Path: Web Access/Student Management tab/Student Services/Special Education/Student

SPED Student Browse Click on the plus signs to open records on this screen To edit a record, click on the Edit link Path: Web Access/Student Management tab/Student Services/Special Education/Student

SPED Student Browse Path: Web Access/Student Management tab/Student Services/Special Education/Student – Eval Edit

Shelly

Changing Disability Codes The following slides will review Disability Code Entry Each Evaluation entered into Skyward has a disability code record. If the student’s disability code has changed a new Evaluation is required When a new Evaluation is entered, the system defaults the disability from the previous Evaluation record. If the disability changes for a student, such as when the child turns 9 years old, the default disability record should be deleted and the new disability code record must be added. Deleting/Adding a disability code on the new Evaluation will not change the disability code attached to the prior Evaluation record. (History is maintained).

Changing Disability Codes Path: SM/SS/SE

Changing Disability Codes

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Resources ESD101 Student Website –Training Materials Login and Password are no longer needed to view This presentation will be posted upon completion of the VTC. –FAQS –Calendar

Feedback VTC topics you’d like to see covered? Training needs? suggestions to

Thank You! Please a list of VTC attendees at your site to: