MPA Management Committee Organizational Development Workshop [Name of Venue] [Date] 1

Welcome and Introductions Pag-ampo ( Prayer ) National anthem Welcome remarks Pagpaila-ila (ngalan, posisyon) ( Introductions ) Pagpahaluna sa mga gidahum (kaugalingon, facilitator, workshop ( Expectations check ) Programa sa workshop ( Workshop program ) 2

Tumong sa Workshop ( Objectives ) 1.Mahibaw-an ang mga kakusog ug mga aspetong kinahanglan trabahoon sa pagdumala sa MPA (Identify strengths and areas needing work in the management of the MPA). 2.Mahibawa-an ang mga hinungdan niini (identify factors that could explain these) 3.Maghimo ug tahas para sa TWG (Formulate Mission statements for the TWG) 4.Imugna ang papel ug responsibilidad sa TWG (Define the roles and responsibilities of the TWG) 5.Makahimo ug action plan ( Formulate an action plan for the TWG ) 3

Balaud sa Balay ( House Rules ) Cell phones on silent mode Usa lang ka istorya sa plenaryo ( One conversation at a time during plenary) Usa ka idea, usa ka card ( one idea, one card ) I-respeto ang tanan nga ideya. Makasolti ang tanan ( respect all ideas, every participant has an equal voice. Everyone can speak up and share an idea ). I-park ang mga lisud nga isyu ( Place in parking lot knotty issues) Ibalik ang mga gamit ( Return supplies after using) Sugod sa oras, mahuman sa oras ( Start on time, finish on time ). 4

Pag-analisa sa dagan sa organisasyson ( analyzing past organizational performance )  Konteksto sa Rare Pride Campaign  Minutes of ManCom from previuos meeting and organizational assessment  Factors explaining organizational strengths and areas needing work Workshop flow Plano para sa umaabot (planning for Improved organizational performance)  Formulating a Vision and Mission statement  Clarifying functions  Action planning 5

Workshop flow to 900Introduction 900 to 930Presentation sa RARE 930 to 1100Sesyon 1: Pag-analisa sa organisasyon 1100 to 1200Sesyon 2: Hinungdan sa resulta sa pag-analisa sa organisasyon 1200 to 100Lunch 100 to 200Sesyon 3: VMG 200 to 300Sesyon 4: Functions 300 to 430Session 5: Action Plan

RARE Campaign project cycle Establishing the campaign structure Jan 2011 Analysis of the situation (PCRA) Jan to May 2011 Planning (social marketing plan) Ends in June 2011 Implementation July 2011 Graduation and Follow Up October Kini nga workshop

Session 1 [900 to 1000] Pag-analisa sa dagan sa organisasyon Tumong: 1.Mahibaw-an ang kakusog ug aspetong kinahanglan trabahoon. Proseso:  Introduction (2 minutes)  Presentasyon sa TWG (10 mins)  Presentasyon sa pag-analisa sa dagan sa organisasyon (10 mins)  Small group Discussion (10 minutes)  Plenaryo (20 minutes) 8

Management Committee presentation Presentor: History sa MPA Minutes of Last ManCom meeting Vision and mission statement of [name of Municipality] CRM Plan CLUP ELA Plans of Province of Davao del Norte Plans of NGOs/academe in the area 9

Pag-analisa sa Dagan sa Organisasyon 10

Pag-analisa sa dagan sa organisasyon Buot ipasabot (Definitions) Organization = is a group of people intentionally organized to accomplish an overall, common goal or set of goals Kapunungan – grupo sa mga tawo, nga gi- organisa para makahimo sa ginusahang gustong kab-oton. 11

Pag-analisa sa dagan sa organisasyon Buot ipasabot (Definitions) Agi/Dagan sa organisasyon ( organizational performance ) = pagsukod kung nakab-ot ang tumong ( measures the degree to which an organization has achieved its goals (effectiveness) na nagagamit ug tamang recorsos ( by using an acceptable outlay of resources) (efficiency) tali sa iyang malungtarong katakus ( in relation to its long- term viability (relevance). 12

Pag-analisa sa dagan sa organisasyon Definitions Performance indicators = quantifiable measurements, agreed beforehand, that reflect the critical success factors of an organization. They will differ depending on the organization 13

Organizational performance AreaIndicators - timailhanEvidence VMG  Formulated  Nasabtan sa kasagaran (Understood by various stakeholders) Governance (Pangagamh anan)  Naay proseso sa paghimo ug polisiya (Policy- making process and review in place)  Proseso sa pagpili ug lider (Process for selection of leaders)  Klaro ng papel sa mga lider (Functions of leaders are clear)  Regular meetings that are documented 14

Organizational performance AreaIndicatorsEvidence Operations  Naay plano (Operational plan (management plan))  Klaro ang istruktura (Clear structure and responsibilities)  Operational policies and procedures  Performance mgnt system/M and E (learning) Financial Mgt  Process for approving annual budget  Policies and procedures  Financial reports  Revenue generation strategy Networking  Intra and inter-agency linkages 15

Pag-analisa sa dagan sa organisasyon Definitions Governance = the processes by which leaders are selected and how organizational policies are formulated and reviewed. Pangagamhanan = ang mga proseso kung diin ang mga namuno ginapili, ug ang pagmugna sa mga polisiya ug pag- review niini. 16

Pag-analisa ug dagan sa organisasyon Para asa ang pag-analisa sa dagan sa organisasyon  Mahibaw-an ang mga kakusog (Identify strengths)  Mapa-ayo ang dagan sa organisasyon sa umaabot (Learning to improve management) 17

Small group discussion GrupoUnsa ang mga kakusog sa dagan sa TWG (strengths) Unsa ang mga aspeto nga kinahanglan trabahoon sa dagan sa TWG (needs work) VMG (Pangagamhanan) Governance Operations Finance Networking Coordination 18

End of Session 1 Identify strengths and areas needing work in the operation of the group managing the MPA (Mahibaw-an ang kakusog ug aspektong kinahanglan trabahoon.) 19

Session 2 [1000 to 1100] Factors explaining organizational performance Session objective: 1.Mahibaw-an ang mga hinungsan sa kakusog ug mga aspeto na kinahanglaan trabahoon ( To identify the internal and external factors that could explain past operation of group managing the MPA ) Process:  Introduction (2 mins)  Small group discussion (30 mins)  Presentation and plenary discussion (20 mins) 20

Teorya sa Pagbag-o 21

Inputs  Tawo (People)  Recorsos (resources ) Modelo sa pagbag-o 22 Outputs Pagbag-o (Changes in):  Kahibalo (Knowledge)  Kahanas (Skills)  Kinaiya (Attitude) Outcomes Pagbag-o (Changes in):  Batasan (Behavior) (individuals)  Naandan himoon (Practices) (organizations) Impact Pagbag-o (Changes in):  Pagnbag-o sa kinabuhi (People lives)  Kahimsug sa kinaiyahan (Health of the environment) Kaya himoon (Can do) Kanang himoon gyud (Will do)

Session 2: workshop instructions 1.Divide participants randomly into 4 groups (see groupings in next slide). 2.Ask each group to select a discussion leader and reporter. 3.Ask the groups to refer to the strengths (met) and areas needing work identified in session 1. 4.Ask each group to answer the workshop question for their group (see next slide for questions) 5.Ask group reporter to share discussion results in plenary. 6.Summarize content of reports and inform participants that these will feed into the action planning in session 5. 23

Workshop 2 GrupoPangutana 1What are the internal factors that could explain the strengths of the TWG Unsa ang mga internal na hinungdan sa mga kakusog? 2What are the external factors that could explain the strengths. Unsa ang mga eksternal nga hinungdan sa mga kakusog? 3What are the internal factors that could explain the areas needing work Unsa ang mga internal nga hinungdan sa mga aspektong kihahanglan trabahoon? 4What are the external factors that could explain the areas needing work? Unsa ang mga eksternal nga hinungdan sa mga aspektong kinahanglan trabahoon? 24

Workshop template Strengths (Kakusog)Hinungdan 25

Plenary template for Session 2 Hinungdan Organizational strengths InternalExternal  Supportado sa LGUUsahay ang mga partisipants luya Organizational weaknesses  Kulang ang communication equipment Wala muabot ang patrol boat sa BFAR 26

End of Session 2 Mahibaw-an ang mga internal ug eksternal nga hinungdan sa mga kakusog ug aspetong kinahanglaan trabahoon (Identify the internal and external factors that could explain past operation of group managing the MPA) 27

Session 3 [1100 to 130] w/ lunch break Formulating the VMG Session objective: 1.Maghimo ug tahas para sa TWG (To formulate a mission statement for the TWG) Process:  Introduction (5 mins)  Presentation on VMG (15 minutes)  Small group discussion on mission statement (15 mins)  Drafting of mission statement  Plenary presentation of mission statement (25 minutes) 28

Introduction to VMG 29

VMG Ang panglantaw nga walay action ay isa ka damgo. Ang lihok nga walay panglantaw ay usa ka bangungot. A vision without action is a daydream. Action without vision is a nightmare. [Japanese proverb]. Having a well-defined vision changes nothing if it is not lived and constantly communicated by the leaders and members of an organization. 30

VMG Vision = a vision is a short, succinct and inspiring statement of what the organization intends to become or achieve at some point in the future. Its primary audience are the clients of the organization. Question: Where do we see the organization going in the future? Asa man ta paduong? Eg. To enable people and businesses throughout the world to realize their potential (Microsoft) ….a community with healthy forests, clean water, clean air, abundant wildlife, wilderness, and working in harmony with the needs of all Americans and for the generations yet to come (American Forest Congress). 31

Vision A highly livable city nurtured by faith-inspired people. (City of Tagbilaran) Ang syudad na hataas ang kalidad sa pamuyo nga gimatuto sa mga tawo’ng dinasig sa pagtoo. A prime eco-cultural tourism hub where God-loving people enjoy comfortable lives and shared responsibilities in an environmentally sustainable city that is progressive and equitable, propelled by responsive governance. (Tagbilaran City CRM vision) 32

VMG Mission = is a concise statement of the reason for being of an organization. It describes what the organization does. Its primary audience are the members of the organization. Question: Why does our organization exist? Unsa may ginahimo sa atong kapunungan? Eg. To produce outstanding financial returns by providing totally reliable, competitively superior, global, air-ground transportation of high-priority goods and documents that require rapid, time- certain delivery (Fedex) To improve, enhance and protect natural resources specifically forests in [place] region. [American Forest Congress} 33

Mission statement To promote Tagbilaran City as an eco-tourism site that showcases a sustainable coastal ecosystem through education and empowerment of the coastal communities and all stakeholders in the implementation of the CRM plan through socio-economic enhancement that balances environmental concerns with development. (Tagbilaran City CRM mission statement) 34

Mission statement – Hambongan TWG Mosuporta sa Management Committee sa pinaagi paghimo ug polisiya, pagpanday ug plano sa MPA, pakiglambigit sa mga NGO’s ug NGA’s alang sa dugang pundo aron mapasabot ang tanang katawhan sa benepisyo sa MPA, makatukod ug bag-ong MPA, mapasikad ang mga kalihokan sa plano sa MPA sa Hambongan aron muasenso ang kahimtang sa katawhan tungod kay manumbalik na ang kaabunda sa isda ug naamumahan na ang kinaiyahaan. 35

VMG Goals = specific objectives that relate to specific time periods. Eg. To reduce illegal fishing activities by 80% of its 2000 levels in five years [CERD, Hinatuan Program]. 36

Mission formulation No hard and fast rule, but some ideas: Mission statement creation 1.First identify your organization’s “winning idea” (or core competence). This is the idea that will make your organization stand out and the reason why people in the community clients will come to you and not other organizations. Eg. Conservation education, enforcement of MPA laws 2.Identify the key measures of your success. Eg. Reduction in fishing pressure, etc. 3.Combine winning idea and success measures. 4.Refine mission statement. 37

Mission formulation Ginahimo, asa kita maayo (Winning idea (core competence)) = law enforcement Timailhan nga nakab-ot ang tumong (Success measures) = 80% reduction in illegal fishing activities + educated community on importance of conservation Mission statement The primary organization in [municipality] that promotes conservation of coastal resources through education and law enforcement that aims to reduce illegal fishing activities by at least 80%. 38

VMG Vision statement creation 1.Ask group to uncover the human value in their mission statement. Eg. conservation, sustainable livelihoods, active citizen participation 2.Ask group to identify what you and your community value most about how your organization will achieve the mission. 3.Combine mission and values. 4.Refine the vision statement to make it inspiring to members and clients. 39

VMG Values: conservation, active citizen participation Mission statement = conservation through law enforcement and education Vision statement We envision a community of active citizens engaged in sustainable livelihoods and conservation of coastal resources. 40

Mission statement workshop guide 1.Define the group (ie a ManCom that aims to establish a strong MC and will perform support functions afterwards) 2.Divide participants into 2 groups. 3.Ask each group to select discussion leader and reporter. 4.Ask first group to discuss “winning idea” (core competencies) of the ManCom 5.Ask second group to discuss success indicators. 6.Discuss results in plenary and come up with a draft mission statement. 41

Workshop 3 GrupoPangutana 1Unsa ang ‘core competence’ sa atong ManCom? 2Unsa ang mga timailhan nga nakab-ot na sa ManCom ang iyahang tumong? 42

End of session 3 Formulate a VMG of the Management Committee 43

Session 4 [130 to 230] Pagklaro sa papel ug responsibilidad sa ManCom (Defining functions of the ManCom) Session objective: 1.Maklaro ang papel ug responsibilidad sa TWG (To define the functions of the ManCom). Process:  Introduction of basic management functions (15 mins)  Plenary discussion and agreements (45 mins) 44

Five basic management functions 45

Five basic management functions Planning – ongoing process of developing the organization’s mission and objectives and how they will be accomplished Organizing – establishing the internal structure of the organization. Staffing – ensuring that all positions in the organization are filled with qualified people Directing - influencing people's behavior through motivation, communication, group dynamics, leadership and discipline Controlling - four-step process of establishing performance standards based on the objectives, measuring and reporting actual performance, comparing the two, and taking corrective or preventive action as necessary 46

ManCom basic functions 1.Coordination 2.Crafting of MPA management plan, overseeing and review of its implementation 3.Resource generation 4.Networking 5.Others 47

Plenary discussion - sesyon 4 GrupoPangutana CoordinasyonCommunication, follow-up e.i. reporting Paghimo ug management plan Spearhead the planning, capacity and governance needs of the Hinungan MPAs Assist to establish the Hinunangan Management Council. Assist in the planning, implementation and evaluation of the Pride Program for the Hinunangan MPA Pinansiya/Reco rso Assist in leveraging potential human, financial resources for the campaign. NetworkingNetworking and linkaging OthersPerform such other function deemed necessary 48

End of session 4 Maklaro ang papel ug responsibilidad sa ManCom (Define the functions of the ManCom) 49

Session 5 [230 to 430] Pagpanday ug plano (Formulating an action plan) Session objective: 1.Makagama ug action plan, ma-analisa ang risgo sa mga kalihokan (To formulate an action plan for the TWG and perform a risk analysis on initiatives identified) Process:  Introduction (15 mins)  Plenary discussion (45 mins) 50

Action planning guide 1.Planning time horizon = 2011 to Coastal and Marine Zonation Plan (naa) 3.Review Milestones in RARE Pride campaign 4.Consider budget and other resources available 5.Review results of organizational assessment (Org performance, mission statement, functions) 6.Complete the action planning template, using metacards. 51

Workshop template 52 Strategic priorities Objectives Tumong Measures Timailhan Basline/Targ ets Initiatives Kalihokan Timeline/ person resp VMG Governance Operations/ Enforcement FinanceGenerate sufficient funds to support operations Fund sufficiency ratio Amount currently available Target amount Lobby for increased LGU fund allocation Improve collection of fees Feb/name Networking

InitiativesRisk analysis Mitigating measures (to prevent failure) Contingency plan (alternative if we failed) 53

End of session 5 Makahimo ug action plan, ma-analisa ang mga risgo sa kalihokan (Formulate an action plan for the ManCom and perform a risk analysis on the initiatives identified) 54

Thank you. 55

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