Alberta Health Care Insurance Plan AHCIP Claim Submission Seminar Resp Med Jeffrey P Schaefer, MD October 22, 2008

Objective Appropriate claim submission is in everyone’s interest –members –alternative relationship plan –billing clerks –patients –payers –society

billing.healthlearner.com All Links are on my Website Medical Governing Rules Medical Benefits Procedure List Medical Benefits Price List Fee Modifier Definitions Explanatory Code List

Elements of an AHW Claim Demographics –AHCIP  AHW requires the PHN only –OOP  requires everything –College  requires complete billing records Location –Facility and Functional Centre Diagnosis Code –ICD-9 (up to 3… 4.6%-2, 1.3%-3 of 6mil-op) Referring Physician –PRACID Health Service Code –implicit modifier –explicit modifier

HSC and Modifiers HSC –refers to the service rendered –03.08A comprehensive consultation –03.03D hospital visit –01.09 bronchoscopy –03.01AA providing care in hospital after hrs

Modifiers –change the value of the service –change the rules associated with the service Explicit Modifiers –must be entered with each claim Implicit Modifier –pre-entered or derived by the Claim Submitter

Relevant Explicit Modifier Categories CARE (complex patient care) –COMX, CMXC30, CMXV15, CMXV20 LMTS (limits) –TOC… LVP (lesser value, additional procedure) –LVP50, LVP75, ADD, ADD2 SURC (services unscheduled) –EV, NTPM, NTAM, WK SURT (after hours premium: 03.01AA, 03.01BA) –TEV, TNTP, TNTA, TWK, TST TELE (telehealth) –TELES, STFO

Implicit Modifier Categories Implicit Modifiers are programmed into the billing software by the Claim Submitter LEVL (level) –INMDH1, INMDH2, GASTH1, GASTH2 SKLL (skill) –GAST, INMD –*SKLL can be explicit if not using your default –e.g. GAST  bill 03.03D under INMD

Consultations in the Hospital 03.08A –Comprehensive Consultation –Modifier: SURC (EV, NTPM, NTPM, WKTEV) –Modifier: CMXC30 –Modifier: TELE (TELES) 03.01AA for being in the hospital after hours –Modifier: SURT (TEV, TNTP, TNTA, TWK,TST) Rules about consultations… 1 / 180 days done according to peer College has rules AHW has rules CHR has rules

03.08A comprehensive consultation

Surcharges: consults & procedures Rotation Duty Does Not Apply to Medicine

03.01AA aftehour time premium Health Service Code - for services in an acute care facility after hours. - attributable to individual patients. - 1 call (service) = 15 min (or portion thereof)

Hospital Consultation You are consulted to see a patient concerning asthma. You are called at 21:50, initiate the consultation at 22:15 and finish at 22:55. Your skill code is RSMD. HSC = 03.08A$ –Explicit Modifier = NTPM$ –Explicit Modifier = CMXC30$ HSC = 03.01AA –Explicit Modifier 1 = TNTP ($10.50/15min) –Number of calls = 3 ($10.76 x 3)$ Total =$426.60

Minor or Repeat Consultations 03.07A, 03.07B –Rules about consultations… no limitation of quantity but caution… ensure that a valid referral was made! AHW Governing Rules

Procedures (surcharges apply) Consider: BMI SURC LVP 03.01AA SURT

Category Codes

Hospital Visits 03.03D –Hospital Visit –Modifier: COMX (20 minutes) –Modifier: TOC (receiving) 03.03AO –transfer of care – receiving for some divisions Rules –one per day per physician unless supporting txt –use call backs for subsequent visits –13.99J - emergency detention time / 15

Transfer of Care – Resp / GIM / HEME / MEDONC… - both (giving / receiving) claim if ‘introduction rounds’

Emergency Detention per 15 min

Office / Clinic Visits 03.03F –Repeat office or scheduled outpatient visit in a regional facility, referred cases only Respiratory Medicine: CMXV20 Respiratory Medicine: CMXV35

Respiratory Medicine: CMXV20

Respiratory Medicine: CMXV35

Physician to Physician Consultation Referring Physician –03.01LG (M-F 7-17) –03.01LH (M-F 17-22, Sat-Sun 7-22) –03.01LI (22-7 anyday) Consultant –03.01LJ (M-F 7-17) –03.01LK (M-F 17-22, Sat-Sun 7-22) –03.01LL (22-7 anyday) –Lots of rules, not for expediting referrals <24h

Ref-d Ref-ev/wk Ref-a/p Con-d Con-ev/wk Con-a/p

Callbacks Typically used for patients you attend on. Pays less than new or repeat consultation Inpatient Callbacks –03.05N (M-F hours) –03.05P (M-F hours) –03.05QA (All hours) –03.05QB (All hours) –03.05R (Sat, Sun, Stat hours) BA –Second and subsequent patient seen after initial after-hours callback to hospital inpatient –Use SURT: TEV, TNTP, TNTA, TWK, TST

d ev pm am wk

Callback Rules 1. May only be claimed when a special call for attendance is made on the patient's behalf. 2. The physician responds to such a call from outside the hospital, on an unscheduled basis. 3. The patient is attended on a priority basis. 4. There is direct attendance by the physician. 5. Second or subsequent patients seen during the same callback are not eligible for benefits under 03.05N, 03.05P, 03.05QA, 03.05QB or 03.05R but time spent may be claimed using the AFTER HOURS TIME PREMIUM modifier with 03.05BA. 6. May not be claimed in association with any health service code except 03.01AA. Refer to GR 15.8

Callbacks and Emergency Visits: Emergency Depts, Outpatient Departments, Auxillary Hospitals, Nursing Homes similar to inpatients billing.healthlearner.com

Family / Team Conference $35 Team Conference (per 15 min) –03.05JA Family Conference (per 15 min) –03.05JB (?) or 03.05JC (Acute Care, In-pt) Palliative Care Family or Team (per 15) –03.05T first call, 03.05U next calls Chronic Pain Team Conference –03.05V first call, 03.05W next calls Chronic Pain Family Conference (/15 min) –03.05X

Team Conference Family Conference $32 / 15 min = typical of all

Advice to Allied Health Care Workers d ev/wk pm/am

Procedures 53.81Abone marrow aspiration (SURC)$ Bbone marrow biopsy(SURC)$ Aspinal tap(SURC)$ Aabdominal paracentesis(SURC)$ thoracentesis(SURC)$ Apleural biopsy(SURC)$ colonoscopy(SURC,LVP)$ Acolonic polypectomy$ gastroscopy(SURC,LVP)$ Adialysis, unstable pt(SURC)$ Bdialysis, stable pt(SURC)$ excision perianal skin tag(SURC)$ Aexcisional skin biopsy (TRAY, SURC...)$ 40

Residents…. Claims may be submitted by a physician who is present and supervising a resident or intern during the provision of a service.

Audits...

Diagnostic Codes ICD-9 codes see billing.healthlearner.com

Summary me: –codes you use –questions / concerns –tips