Downloading Preliminary IBEDS Edits xxxEdits-Oct.zip Secure web site

xxxEdits-Oct.zip possible files  xxxedhist.doc =  xxxedit.doc =  xxxedit2.pdf =  xxxHOUSSE.pdf =  xxx-Q.pdf =  xxx-N.pdf =  Possible In-State Education History Conflicts  Audit Report of Imported Data  Edit for Assignment \ Employment Updates  Your original Correction of Credential Exception Report  Qualified Paraprofessionals  Non-Qualified Paraprofessionals

xxxEdits-Oct.zip Step 1 - Set to unzip to C:\OctEdits\ (subdirectory – this subdirectory will be automatically created when you unzip the file, unless you change it to a directory of your choice) Step 2 - Print out all reports (Your district/charter may not have all reports per the prior slide. That means you did not have any reports/edits to print. Step 3 – Clear the following Edits first xxxedhist.doc Possible In-State Education History Conflicts xxxedit.doc Audits of Imported Data xxxedit2.pdf Edits for Employment \ Assignment Update Step 4 – All Edit Cleared? Yes – go to step 5 – Continue No – STOP! Make sure all edits have been cleared and you are satisfied with all reports to this point!

xxxEdits-Oct.zip Now you’re ready to check certificated staff qualifications Step 5 – Run “Credential Exception Report” Step 6 – Did your original Assignment Record submitted SDE Oct 16 th have accurate data entered in the “Qual” field? Yes – Was is Accurate? Yes – Call Myrna at for further instructions No – Continue to Step 7

xxxEdits-Oct.zip Step 7 – Enter other methods, if applicable, in the “qual” field next to the period not “cleared” by certificates or endorsements. Step 8 – You can run “Credential Exception Report” until you are satisfied you have entered those individuals that have met the qualifications by HOUSSE or holding a valid OT or PT license. Note – It’s not expected that all certificated positions will be removed from this report so don’t be disturbed if names still appear on your report.

xxxEdits-Oct.zip Note – It’s not expected that all certificated positions will be removed from this report so don’t be disturbed if names still appear on your report. Individuals with “Expired Certificates” or “No Credentials on File” will never be cleared from the “Credential Exception Report” Possible reasons – Criminal History check is still in process, Individual has not completed all their paperwork with Teachers Certification has been issued a temporary Provisional Certificate Has a K-8 Endorsement which allows them to teach most subjects through grade 8 (state qualifications met, NCLB have not) Call Larry Norton – Teachers Certification, if have questions

Whew!!! That is finished Now What? Run the “Correction of Credential Exception Report” –See IBEDS Manual August 2006 page 78 –Scrutinize report; is it accurate? –Feel free to make additional comments on the report that might assist Teachers Certification in reviewing the report – make in blue or black ink if faxing the report back to SDE.

“Correction of Credential Exception Report” –See IBEDS Manual August 2006 page 78 –Report to be reviewed and signed by the Superintendent, Charter Administrator or Chairperson of the Board of Trustees –Returned to the State Department of Education Mail or by fax on or before November 15, 2006 (in future years October 15 th )

Certification to be returned to the State 5 Run “certification” Report

Certification to be returned to the State Return to SDE a) Signed by Superintendent, Charter Administrator or Chairperson of the Board of Trustees b) Due October 16 November 15, 2006 I. M. Wright October 13, 2006

Due back to the State Department of Education on or before November 15 th, 2006 Corrected IBEDS files for School Year 2007 –Export files (IBEDS Manual – August 2006 page 64) Signed Cover Letter – date after the files are returned in November to SDE (IBEDS Manual – August 2006 page 48) Instructional Salary Schedule – Any Non-District Contracted Staff forms (IBEDS Manual – August 2006 page 52 & 53) Special Circumstance Letter, if applicable

Due back to the State Department of Education on or before November 15 th, 2006 November submission of IBEDS files for School Year –Export nine (9) dbf files - (IBEDS Manual – August 2006 page 64) – to –When files are received, a confirmation will be returned letting you know they have been received – make sure you receive this confirmation (do not automatically assume that the files are received – for example, our system will reject files that do not pass the virus check)

Due back to the State Department of Education on or before November 15 th, 2006 –Fax or Signed Cover Letter (IBEDS Form 1) Signed “Correction of Credential Report” Salary Schedule Non-District Contracted Staff forms (IBEDS forms 6 & 7) Special Circumstance Letter, if applicable –Fax – Attention Myrna at –Mail – `Attention Myrna, Public School Finance P.O. Box 83720, Boise, Idaho

IBEDS Timeline Original October 16 - Submit all IBEDS data to Public School Finance November 15 - SDE provides districts and charter schools "preliminary" reports of data entered into the state's centralized IBEDS system December 15 - Last day corrections accepted by SDE; all corrections after the initial data collection date of October 15th, must be submitted manually and in writing December 31 - Last day corrections will be made for negotiations settled after October 15th but on or before December 31st. Revised October 16 - Submit “Exported” 2007 IBEDS files to Public School Finance October 27 – Entire 2007 IBEDS program with District/Charters 2007 IBEDS data included available on the secure website November 15 - Submit all IBEDS data to Public School Finance –Electronic “exported” files ed –All other materials mailed or faxed to SDE December 1 - SDE provides districts and charter schools "preliminary" reports of data entered into the state's centralized IBEDS system December 15 - Last day corrections accepted by SDE; all corrections after the initial data collection date of October 15th, must be submitted manually and in writing December 31 - Last day corrections will be made for negotiations settled after October 15th but on or before December 31st.

Once you’ve met the Nov 15 th deadline Kick-Back and Relax!!! Preliminary Reports will be returned to you December 1, 2006