XP Section 1, Chapter 41 Succeeding in Business Applications with MS Office 2003 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale Carnegie

XP Section 1, Chapter 42 Succeeding in Business Applications with MS Office 2003 Chapter Introduction PowerPoint  Practical and potent tool for creating and delivering business presentations  Creates presentations that combine essential content with professional design  Can combine text, graphics, sound, and video To go to level 1, click hereclick here To go to level 2, click hereclick here To go to level 3, click hereclick here

XP Section 1, Chapter 43 Succeeding in Business Applications with MS Office 2003 Level 1 Objectives: Planning a Presentation Use the AutoContent Wizard to create a presentation Modify the design and the slide master Add objects to slides to add interest and clarity Prepare and run the presentation

XP Section 1, Chapter 44 Succeeding in Business Applications with MS Office 2003 Determining Your Purpose and Audience Balance your own needs with those of your audience Formal or familiar presentation Age range of the audience What do they already know about the topic? What do you want them to learn?

XP Section 1, Chapter 45 Succeeding in Business Applications with MS Office 2003 Structuring a Professional Presentation Create a plan  Introduction Foretells content and inspires audience to listen  Body (middle) Flows logically; points united by reasonable transitions  End Summarizes main points May offer recommendations or include a call to action Manage your time during the presentation

XP Section 1, Chapter 46 Succeeding in Business Applications with MS Office 2003 Audience Bill of Rights* Respect your audience Adhere to a schedule Make content matter Make visuals clear Be flexible Deliver with style End emphatically * From Say It with Presentations by Gene Zelazny

XP Section 1, Chapter 47 Succeeding in Business Applications with MS Office 2003 Presentation Tips Make sure slides are legible Augment with graphics and sound without distracting from purpose and content Be conservative with sound, animation, and color Use text sparingly Use visuals and stories to convey your message Be prepared for technological failure

XP Section 1, Chapter 48 Succeeding in Business Applications with MS Office 2003 Delivering Your Presentation

XP Section 1, Chapter 49 Succeeding in Business Applications with MS Office 2003 Creating Content Using the Autocontent Wizard Choose a presentation template (design and suggestions for content) Replace suggested content in each slide with your own content

XP Section 1, Chapter 410 Succeeding in Business Applications with MS Office 2003 Using the Autocontent Wizard

XP Section 1, Chapter 411 Succeeding in Business Applications with MS Office 2003 Categories of Presentations in AutoContent Wizard

XP Section 1, Chapter 412 Succeeding in Business Applications with MS Office 2003 Results of Autocontent Wizard

XP Section 1, Chapter 413 Succeeding in Business Applications with MS Office 2003 Customizing a Design Template Change color scheme Change background Use the slide master Add graphics Choose fonts that will display correctly in your presentation

XP Section 1, Chapter 414 Succeeding in Business Applications with MS Office 2003 Changing the Color Scheme

XP Section 1, Chapter 415 Succeeding in Business Applications with MS Office 2003 Changing the Background

XP Section 1, Chapter 416 Succeeding in Business Applications with MS Office 2003 Using the Slide Master Makes uniform changes to formatting of entire presentation Changes to one slide (the master) apply to all slides in the presentation  Customize bullets  Add clip art to background  Add logo to title slide

XP Section 1, Chapter 417 Succeeding in Business Applications with MS Office 2003 Adding a Graphic

XP Section 1, Chapter 418 Succeeding in Business Applications with MS Office 2003 Changing Colors and Fills

XP Section 1, Chapter 419 Succeeding in Business Applications with MS Office 2003 Completed Slide and Title Masters

XP Section 1, Chapter 420 Succeeding in Business Applications with MS Office 2003 Choosing Fonts to Enhance Your Presentation Don’t sacrifice readability for style Use fonts that match tone and purpose of presentation Be consistent; limit number of fonts to two or three Use underline, italic, and bold features sparingly Do not use fonts smaller than 18 point

XP Section 1, Chapter 421 Succeeding in Business Applications with MS Office 2003 Choosing Fonts to Enhance Your Presentation (continued) Choose font colors with enough contrast to stand out on the background Choose standard fonts installed on computers running Windows so they will display correctly Embed fonts to ensure they can be viewed and edited on other computers

XP Section 1, Chapter 422 Succeeding in Business Applications with MS Office 2003 Embedding Fonts

XP Section 1, Chapter 423 Succeeding in Business Applications with MS Office 2003 Modifying Text on a Slide Outline tab vs. slide view Add bullets by pressing Enter at end of a line Promote and demote bullets with Tab and Shift+Tab Move text with Cut, Copy, Paste, or drag

XP Section 1, Chapter 424 Succeeding in Business Applications with MS Office 2003 Working with Slide Layouts

XP Section 1, Chapter 425 Succeeding in Business Applications with MS Office 2003 Embedded and Linked Objects Created in one program; inserted into another  Embedded object Does not reflect changes to original source file (static)  Linked object Reflects changes made to source file (maintains connection between original file and linked object) Links between source file and PowerPoint presentations must be maintained

XP Section 1, Chapter 426 Succeeding in Business Applications with MS Office 2003 Embedded and Linked Objects

XP Section 1, Chapter 427 Succeeding in Business Applications with MS Office 2003 Updating Links

XP Section 1, Chapter 428 Succeeding in Business Applications with MS Office 2003 Creating Drawings and Diagrams in PowerPoint

XP Section 1, Chapter 429 Succeeding in Business Applications with MS Office 2003 Creating a Summary Slide Automatically created from slide titles of each presentation slide Select slides, then click Summary Slide button on Slide Sorter toolbar

XP Section 1, Chapter 430 Succeeding in Business Applications with MS Office 2003 Running the Slide Show Slide Show button Ways to advance  Spacebar  Click left mouse button  Enter key  Right Arrow key Ways to navigate to a specific slide  Type slide number and press Enter  Right-click on current slide, point to Go to Slide on shortcut menu, click slide from list

XP Section 1, Chapter 431 Succeeding in Business Applications with MS Office 2003 Level 1 Summary Basic skills for conveying ideas to your audience  Planning and designing a presentation Using ready-made PowerPoint templates to create simple presentations Customizing presentations using slide designs and varying colors and fonts

XP Section 1, Chapter 432 Succeeding in Business Applications with MS Office 2003 Level 2 Objectives: Adding Emphasis to a Presentation Apply an animation scheme to a presentation Add transitions to slides Add custom animation to objects on slides Add sound to the presentation

XP Section 1, Chapter 433 Succeeding in Business Applications with MS Office 2003 Using Animation Schemes Animation  Objects appear one at a time instead of all at once Animation scheme  Preset style of animation applied to title and bullet points  Apply to one slide, several slides, or all slides  Saves time and imparts consistency and symmetry Custom animation  Animate objects on a slide one at a time  Apply different animations to different objects  Animate objects other than slide title and bulleted text

XP Section 1, Chapter 434 Succeeding in Business Applications with MS Office 2003 Using Animation Schemes

XP Section 1, Chapter 435 Succeeding in Business Applications with MS Office 2003 Changing Slide Transitions

XP Section 1, Chapter 436 Succeeding in Business Applications with MS Office 2003 Using Custom Animations to Emphasize Key Points

XP Section 1, Chapter 437 Succeeding in Business Applications with MS Office 2003 Including Multimedia

XP Section 1, Chapter 438 Succeeding in Business Applications with MS Office 2003 Level 2 Summary Making more dynamic presentations by:  Adding multimedia (sound and video)  Linking files from other programs to be displayed in the slide show  Using animation and transitions

XP Section 1, Chapter 439 Succeeding in Business Applications with MS Office 2003 Level 3 Objectives: Delivering a Presentation Record narration for self-running presentation Set up presentation to run on its own at a trade show or via the Web Use the Package for CD feature Print handouts and speaker notes

XP Section 1, Chapter 440 Succeeding in Business Applications with MS Office 2003 Recording Narration for a Self-Running Presentation

XP Section 1, Chapter 441 Succeeding in Business Applications with MS Office 2003 Running in a Continuous Loop at a Trade Show

XP Section 1, Chapter 442 Succeeding in Business Applications with MS Office 2003 Delivering Presentations via the Web

XP Section 1, Chapter 443 Succeeding in Business Applications with MS Office 2003 Packaging a Presentation on a CD Package for CD option takes the worry out of taking your presentation on the road  Links all necessary files  Embeds all fonts  Includes the PowerPoint Viewer (in case the computer on which you run your presentation does not have PowerPoint)

XP Section 1, Chapter 444 Succeeding in Business Applications with MS Office 2003 Using the Package for CD Option

XP Section 1, Chapter 445 Succeeding in Business Applications with MS Office 2003 Using the Package for CD Option

XP Section 1, Chapter 446 Succeeding in Business Applications with MS Office 2003 Printing Handouts and Notes Handouts  Audience can be more attentive with a copy of the presentation Notes  Excellent planning tool for the presenter

XP Section 1, Chapter 447 Succeeding in Business Applications with MS Office 2003 Printing Handouts

XP Section 1, Chapter 448 Succeeding in Business Applications with MS Office 2003 Creating and Using Speaker Notes

XP Section 1, Chapter 449 Succeeding in Business Applications with MS Office 2003 Changing the Pointer While Running a Presentation Right-click on screen while presentation is running Point to Pointer Options on shortcut menu

XP Section 1, Chapter 450 Succeeding in Business Applications with MS Office 2003 Changing the Pointer While Running a Presentation

XP Section 1, Chapter 451 Succeeding in Business Applications with MS Office 2003 Level 3 Summary How to prepare your presentation for different venues Creating stand-alone presentations that can be delivered without a speaker  Adding narration  Running the slide show in a continuous loop Using the Package for CD option Creating customized notes and handouts

XP Section 1, Chapter 452 Succeeding in Business Applications with MS Office 2003 Chapter Summary How to plan, create, and customize a persuasive presentation for delivery in a variety of formats