Key Applications Module Lesson 20 — Enhancing Presentations with Multimedia Effects Computer Literacy BASICS

2 Objectives Add information to a slide. Format text. Insert pictures and other graphics. Change the slide layout. Use Slide Masters.

Computer Literacy BASICS 3 Objectives (cont.) Create transitions between slides. Change the order of slides in a presentation. Print handouts and notes to accompany a slide show.

Computer Literacy BASICS 4 Vocabulary Clip Organizer Exit effect Slide Master Transitions

Computer Literacy BASICS 5 Adding Information to a Slide To add text to a slide or to edit the text on a slide, it must be displayed in Normal view. text placeholder: just click in the placeholder and begin keying. – You can type titles, subtitles, and body text in placeholders. – can resize the placeholders, move them and add formatting to text.

Computer Literacy BASICS 6 Text Boxes To add: Insert, Text Box allow you to place text anywhere on a slide, even outside a placeholder. can add a border, fill, shadow, or three- dimensional (3-D) effect to a text box.

Computer Literacy BASICS 7 AutoShapes and Word Art use AutoShapes to emphasize text. – When you enter text in AutoShape, text is attached to the shape and moves with it. Use WordArt to create ornamental text effects. – can stretch, curve, and rotate text to add even more elaborate effects.

Computer Literacy BASICS 8 Editing Text in a Slide To edit text in a placeholder: – Position the insertion point where you want to change the text. – Make your changes. contents in the Outline pane are automatically updated when you edit text in Slide pane.

Computer Literacy BASICS 9 Formatting Text With a design template, format of the text is predetermined, but can change it. Use the Formatting toolbar or Font dialog box to change the font, font size, and attributes such as bold, italic, and underline. apply other attributes, such as color, shadow, superscript, and others, in the Font dialog box.

Computer Literacy BASICS 10 The Font Dialog Box

Computer Literacy BASICS 11 Selecting Text To modify text appearance, you must first select it. Once you select text, you can delete it, replace it, change its appearance, move it, copy it, and so on.

Computer Literacy BASICS 12 Ways to Select Text in a Slide

Computer Literacy BASICS 13 Type Styles on Slides Using too many fonts or too many different formats makes text harder to read. Serif typefaces (such as Times Roman) have embellishments or curls at the ends of the letters. – Serif typefaces are easiest to read and should be used when there are many words on a screen. Sans serif typefaces (such as Arial) have plain strokes with clear and simple curves. – Sans serif typefaces are usually heavier and bolder and are appropriate for titles and subtitles.

Computer Literacy BASICS 14 Graphics Clip art and graphic objects can be added to your slides to add visual appeal. Pictures can be inserted from the Clip Organizer. Use sizing handles around the object to resize it. also drag the border of the picture to move it around

Computer Literacy BASICS 15 Inserting a Graphic The icons in a graphic placeholder allow you to insert tables, charts, clip art, pictures, media clips, diagrams, and organizational charts. Click an icon to open a dialog box to insert the graphic type of your choice. Graphic placeholder

Computer Literacy BASICS 16 Inserting Clip Art Click the Insert Clip Art icon in a graphic placeholder Use the Search text box, Click any thumbnail image to insert it on your slide. Insert, Picture, ClipArt OR Insert, Picture, From File

Computer Literacy BASICS 17 Changing Slide Layouts You can change or add a slide layout in Normal view. Format, Slide Layout 4 categories of slide layouts: – Text layouts – Content layouts – Text and Content layouts – Other layouts

Computer Literacy BASICS 18 The Slide Layout Task Pane The default layout is title and text. select any slide layout to apply to a slide. Select the slide in Normal view then select the layout you want to apply Your content and formatting remain-only the layout of the slide will change.

Computer Literacy BASICS 19 Slide Masters A Slide Master is an element of the design template that stores information about the template. automatically provided with every design template in PowerPoint. keep formats, such as font styles and background design, in a Slide Master. You can also add text or insert graphics that will appear on every page.

Computer Literacy BASICS 20 View and Change a Slide Master View, Master, Slide Master. make formatting changes to a Slide Master like normal. – If it is on the slide master, it appears on EVERY slide!

Computer Literacy BASICS 21 Transitions Slide transitions determine how the display changes from slide to slide. – make the current slide fade away before the next one appears. – have slides automatically advance after a specified time period. – play a sound effect as the slide appears.

Computer Literacy BASICS 22 Transitions (cont.) Transitions can be applied to single slides or to all slides. Slide Show, Slide Transition

Computer Literacy BASICS 23 Animation Effects apply animation effects, such as exit, entrance, and emphasis effects, to one slide or entire slide show.

Computer Literacy BASICS 24 Animation Effects (cont.) To add animation effects: – Slide Show, Custom Animation. – Click Add Effect button in the Custom Animation pane – Or select the More Effects option to open an effect dialog box.

Computer Literacy BASICS 25 The Add Exit Effect Dialog Box

Computer Literacy BASICS 26 Printing a Presentation There are several ways you can print a PowerPoint presentation: – Print individual slides. – Print the slide show outline. – Print handouts. – Print speaker’s notes. You can use PowerPoint’s Help feature to learn more about how to print a specific element of a presentation.

Computer Literacy BASICS 27 Printing Handouts To print handouts for a presentation: Open the File menu and click Print Preview. Click the down arrow in the Print What text box to see the options available. Select one of the Handouts options from the list. Click the Print button in the Print Preview window to print the handouts. – You can change the print options, such as the range of pages to print, color or grayscale, and number of copies, in the Print dialog box.

Computer Literacy BASICS 28 Summary To add or edit text, a slide must be displayed in Normal view. When you add text or edit text, the slide contents are automatically updated in the Outline pane. If you want to change the way text looks on a slide, you can select the text and apply different formats. For example, you can change the font style, font size, and font color.

Computer Literacy BASICS 29 Summary (cont.) Pictures help to clarify the message of your presentation. Graphics can make your audience remember your message, and PowerPoint makes it easy for you to add a picture to a slide. At any time in the process of creating a presentation, you can change the layout of one or all the slides in the presentation by selecting a new slide layout in the Slide Layout task pane.

Computer Literacy BASICS 30 Summary (con.) A Slide Master is part of a design template and is used to make uniform changes to slide characteristics, such as background color and font, or to add repeated text or graphics to all slides in a presentation. The slide transition affects how each new slide appears. You can apply transition settings to a single slide or to all the slides in the presentation.

Computer Literacy BASICS 31 Summary (cont.) PowerPoint provides special effects that can enhance how a slide opens or closes or add emphasis, animation, or sound. You can use drag-and-drop editing to quickly change the order of slides in a presentation in Slide Sorter view. PowerPoint provides several options for printing a presentation, including handouts, notes pages, and an outline of the slide show content.