Microsoft Office 2010- Illustrated Unit A: Integrating Word and Excel.

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Presentation transcript:

Microsoft Office Illustrated Unit A: Integrating Word and Excel

Microsoft Office 2010-Illustrated Objectives Integrate data between Word and Excel Copy data from Excel to Word Copy a chart from Excel to Word Create linked objects Embed a Word file in Excel

Microsoft Office 2010-Illustrated Unit Introduction IntegrationIntegration: Combines data from multiple Office programs Saves time and reduces need for data entry Create sophisticated documents that incorporate data from all Office programs Integration uses source and destination files Source fileSource file: file from which information is copied or used Destination fileDestination file: file that receives copied information

Microsoft Office 2010-Illustrated Integrating Data Between Word and Excel Copying and pasting data from Clipboard objectsDuplicate objects such as text selections, values, and photos Linking data Connecting data between two or more files Linked objectLinked object: connected data Copying and pasting charts Embedding a Word file in Excel EmbedEmbed: place a unlinked copy in a document OLEOLE: Object linking and embedding, which refers to technology that allows one to integrate data between Microsoft programs

Microsoft Office 2010-Illustrated Integrating Data Between Word and Excel Table object copied from Excel The value 80% is a linked object Photograph copied from Excel Chart linked to Excel source chart Word report with objects copied from Excel

Microsoft Office 2010-Illustrated Copying Data from Excel to Word Uses of Copy and Paste commandsUses of Copy and Paste commands Copy and paste items within a documentCopy and paste items within a document Copy and paste items between programsCopy and paste items between programs Items transferred with Copy and PasteItems transferred with Copy and Paste Line of text, value, chart, or pictureLine of text, value, chart, or picture Properties of a copied objectProperties of a copied object Retains formatting of original objectRetains formatting of original object Independent of source, except when copying and pasting a chartIndependent of source, except when copying and pasting a chart

Microsoft Office 2010-Illustrated Copying Data from Excel to Word Two items collected on the Clipboard Copied Items on Clipboard Copied Items on Clipboard

Microsoft Office 2010-Illustrated Copying Data from Excel to Word Picture positioned in the Word report

Microsoft Office 2010-Illustrated Copying a Chart from Excel to Word Use the Copy and Paste commandsUse the Copy and Paste commands When data is changed in Excel source file, it updates in Word destination fileWhen data is changed in Excel source file, it updates in Word destination file Pasted chart is automatically linkedPasted chart is automatically linked Linked data changes in destination fileLinked data changes in destination file Chart style reflects formatting of destination fileChart style reflects formatting of destination file

Microsoft Office 2010-Illustrated Copying a Chart from Excel to Word Paste Options By default, the Use Destination Theme & Link option is selected Paste Options button

Microsoft Office 2010-Illustrated Copying a Chart from Excel to Word Linked chart updated in Word Columns updated Columns updated Refresh Data button

Microsoft Office 2010-Illustrated Creating Linked Objects Copy and Paste Special commandsCopy and Paste Special commands Use to link data other than a chartUse to link data other than a chart Perform advanced copy and paste tasksPerform advanced copy and paste tasks Can link copied object to a source fileCan link copied object to a source file Opening linked files and reestablishing links to chartsOpening linked files and reestablishing links to charts You will be prompted to update data between linked filesYou will be prompted to update data between linked files Open source file first, followed by destination file when changing informationOpen source file first, followed by destination file when changing information Error message may occur if you try to refresh chart data in WordError message may occur if you try to refresh chart data in Word Change Source button reestablishes linksChange Source button reestablishes links

Microsoft Office 2010-Illustrated Creating Linked Objects Paste Special dialog box Unformatted text selection Paste link option button Completed report

Microsoft Office 2010-Illustrated Embedding a Word File in Excel Embedding an objectEmbedding an object Inserts an entire file in a destination fileInserts an entire file in a destination file You can embed within an existing or new fileYou can embed within an existing or new file Editing an embedded objectEditing an embedded object Double-click in Excel destination file to open in Word source fileDouble-click in Excel destination file to open in Word source file Use tools from source (Word) program to editUse tools from source (Word) program to edit

Microsoft Office 2010-Illustrated Embedding a Word File in Excel Embedded Word file positioned in Excel

Microsoft Office 2010-Illustrated Embedding a Word File in Excel Embedded object updated in Excel Title bar shows that Excel is the destination program Number of tours updated from 10 to 14 Word Ribbon and tabs are activated Paragraph margins modified