Trip and Event Coordination Trip and Event Coordination When When Where Where Why Why Plan Plan Guide Guide Weather Weather

Common Sense on Steroids

When? How many time should you camp in a year? How many time should you camp in a year? Need 10 campout / year to be considered a quality unit. Plus summer camp Need 10 campout / year to be considered a quality unit. Plus summer camp Take advantage of the seasons Take advantage of the seasons Availability of adult leaders Availability of adult leaders Reservations?? Reservations??

Where? Near or far? Near or far? Wet or dry? Wet or dry? High or low? High or low? Tailgate camping or Backpacking? Tailgate camping or Backpacking? Age appropriate? Age appropriate?

Why? Purpose? Advancement Advancement Training Training Experience Experience FUN FUN

Planning… Camping / sleeping arrangements: Tents Tents Bunkhouse Bunkhouse Open sky Open sky Other indoor facility Other indoor facility Other???? Other????

Planning….. Cont’d HOT Campfire Campfire Camp stove Camp stove Indoor facilities Indoor facilities COLD Coolers GO Indoor facility Freeze dry Food preparation: HOW MANY???

Planning….. Cont’d Special equipment needs Special equipment needs Grills Grills Lanterns Lanterns Dinning fly Dinning fly Frozen Frozen

Planning….. Cont’d Events or Program Events or Program Venue complete – District or Council camporees Venue complete – District or Council camporees Battleship Cove Battleship Cove DIY DIY Advancement Advancement Special experience Special experience

Planning….. Cont’d Transportation Transportation List of who is going List of who is going Parents / leaders staying or drive one way. Parents / leaders staying or drive one way. Tour permit Tour permit Flyer Flyer Give particulars Give particulars Highlight dates, times, costs and deadlines Highlight dates, times, costs and deadlines Parental release Parental release

Planning….. Cont’d Risk factors Risk factors Physical Physical Mental Mental Medical Medical Meteorological Meteorological

Guide to Safe Scouting Must have been reviewed by at least one leader on any event! Unit should purchase a new guide each year Updated quarterly.

Weather! Follow the Scout Motto Follow the Scout Motto

You are in charge! Your unit is planning your annual ski trip up to Vermont. There has been plenty of snow “up north” and temperatures have been quite cold. You have lots of young scouts joining you this year. What things do you need to keep in mind as you prepare for the trip which is 4 months away. 1

You are in charge! The older boys have been dying to do some serious backpacking in Maine and are anxious to climb Mt. Baxter and hike along the “knife’s edge”. You have some time since it’s October and the trip would likely be next August. 2

You are in charge! The younger boys need a good old fashioned campout. To concentrate on advancement, cook over an open fire. Have a campfire at night and tell stories and maybe a skit or two. You need to decide when to plan it and where to go. 3

You are in charge! You and another volunteer have agreed to organize this years service project which is the community food drive “scouting for food” It’s fairly close at hand and you don’t have too much time. Weather has been fairly rainy although there have been a few nice weekends. 4