IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 1 CERN – European Organization for Nuclear Research AIS Management Decision Support 1 CET – An Overview 1 CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March CERN – European Organization for Nuclear Research Administrative Information Services CET – An Overview 1 IT-AIS-MDS CET CERN Expenditure Tracking Introduction to CET and basic financial concepts June 2007 IT-AIS-MDS Introduction to CET and basic financial concepts June 2007 IT-AIS-MDS

CERN – European Organization for Nuclear Research Administrative Information Services 2 CERN – European Organization for Nuclear Research AIS Management Decision Support 2 CET – An Overview 2 What do you learn today…?  After the presentation, you should be able...  to know what is CET and how to access it  to understand the purpose of the main CET reports  to distinguish between payments, commitments, provisions etc.  to get a better idea about financial transactions  to use advanced features like virtual units and ranges  to discover the flexibility of CET Information Centre  to schedule reports for automatic execution

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 3 CERN – European Organization for Nuclear Research AIS Management Decision Support 3 CET – An Overview 3 Agenda 1CET Overview 2Basic Terminology 3Financial Concepts 5Advanced Features 6CET Information Centre 4CERN Specialities 7Report Scheduling (Pushing Data)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 4 CERN – European Organization for Nuclear Research AIS Management Decision Support 4 CET – An Overview 4 Agenda 1CET Overview 2Basic Terminology 3Financial Concepts 5Advanced Features 6CET Information Centre 4CERN Specialities 7Report Scheduling (Pushing Data)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 5 CERN – European Organization for Nuclear Research AIS Management Decision Support 5 CET – An Overview 5 Where to find CET  Inside CERN use the following URL  cet  From outside CERN   Officially supported browser  Internet Explorer (CERN Nice version)  And CET normally should work with  All major browsers in a recent version (e.g. IE 6/7, Firefox 2.0, Safari 2, Konqueror 3.5 etc.)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 6 CERN – European Organization for Nuclear Research AIS Management Decision Support 6 CET – An Overview 6 Some Words about CET  Gathers its data from the various financial applications used at CERN (mainly Qualiac)  Access is granted based upon official CERN roles, EDH signature rights and CFU contract accesses  Data is extracted daily (extractions run during the night)  CET (among other applications like HRT, SMT, IC, CFUtk etc.) is maintained and further extended by the AIS-MDS team: Per Gunnar Jönsson (SL)Chris Dixon (STAF)Jan Janke (STAF)Piotr Sliwa (FELL)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 7 CERN – European Organization for Nuclear Research AIS Management Decision Support 7 CET – An Overview 7 Main Menu Contracts Transactions Summaries Information Centre Status of book closing and extractions User PreferencesStored ReportsVirtual Units

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 8 CERN – European Organization for Nuclear Research AIS Management Decision Support 8 CET – An Overview 8 User Preferences

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 9 CERN – European Organization for Nuclear Research AIS Management Decision Support 9 CET – An Overview 9 User Preferences

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 10 CERN – European Organization for Nuclear Research AIS Management Decision Support 10 CET – An Overview 10 Column Selector Default Columns

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 11 CERN – European Organization for Nuclear Research AIS Management Decision Support 11 CET – An Overview 11 Ordering Selector

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 12 CERN – European Organization for Nuclear Research AIS Management Decision Support 12 CET – An Overview 12 Output format

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 13 CERN – European Organization for Nuclear Research AIS Management Decision Support 13 CET – An Overview 13 Drilldown

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 14 CERN – European Organization for Nuclear Research AIS Management Decision Support 14 CET – An Overview 14 Custom Query Input

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 15 CERN – European Organization for Nuclear Research AIS Management Decision Support 15 CET – An Overview 15 Custom Query Input

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 16 CERN – European Organization for Nuclear Research AIS Management Decision Support 16 CET – An Overview 16 Custom Query Input

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 17 CERN – European Organization for Nuclear Research AIS Management Decision Support 17 CET – An Overview 17 PDF in CET Reports  PDF output  preserves the layout of the report results representation,  allows browser independent printing and  is convenient for sending report results as attachment.  Be careful:  The output is always generated on an A4 page.  I.e. the number of nicely displayable columns is limited.

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 18 CERN – European Organization for Nuclear Research AIS Management Decision Support 18 CET – An Overview 18 Agenda 1CET Overview 2Basic Terminology 3Financial Concepts 5Advanced Features 6CET Information Centre 4CERN Specialities 7Report Scheduling (Pushing Data)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 19 CERN – European Organization for Nuclear Research AIS Management Decision Support 19 CET – An Overview 19 Basic Terminology Pay 20% On Order and 80% on Deliv. H/w: CHF 3,000 I would like to buy some Hardware Commitment : 3000 Payment to supplier: 600 Open Commit. : 2400 Definitions…. Commitment: Amount agreed to pay Payment on Budget Code: Amount charged to Budget Code Open Commitment: Commitment – Payment (Budget Code) Payment to Supplier: Amount paid on invoice 8 / 06 9 / 06

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 20 CERN – European Organization for Nuclear Research AIS Management Decision Support 20 CET – An Overview 20 9 / 05 Basic Terminology Pay 20% On Order and 80% on Deliv. H/w: CHF 3,000 Budget: Definitions…. Commitment: Amount agreed to pay Payment on Budget Code: Amount charged to Budget Code Open Commitment: Commitment – Payment (Budget Code) Provisioned next year: Money from this year’s budget set aside for next year expenses Payment to Supplier: Amount paid on invoice Year 2006 Commitment : 3000 Payment to supplier: 600 Provision: Paid on Budget Code: Open Commit. : , , / / Open Commit: Provision:

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 21 CERN – European Organization for Nuclear Research AIS Management Decision Support 21 CET – An Overview 21 Basic Terminology Pay 20% On Order and 80% on Deliv. H/w: CHF 3,000 Budget: Year 2007 Commitment : 3000 Carry Over: Bill from supplier: Paid from Provision: Paid on Budget Code: Definitions…. Commitment: Amount agreed to pay Payment on Budget Code: Amount charged to Budget Code Open Commitment: Commitment - Payment Provisioned next year: Money from this year’s budget set aside for next year expenses Payment to Supplier: Amount paid on invoice Carry Over: Open Commitments at the end of last year Paid on Provision: Amount paid on invoices using money provisioned last year , , / / / 07 9 / 05 Open Commit: Provision:

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 22 CERN – European Organization for Nuclear Research AIS Management Decision Support 22 CET – An Overview 22 Annual vs. Pluri-Annual Commitment Special Offer : Pay 20% On Order and 80% on Deliv. H/w: CHF 3,000 Annual commitment The chosen time period must not exceed one (financial) year. Pluri-annual commitment 2006? 2007? CHF 3000 CHF 2400

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 23 CERN – European Organization for Nuclear Research AIS Management Decision Support 23 CET – An Overview 23 Annual vs. Pluri-Annual Commitment Special Offer : Pay 20% On Order and 80% on Deliv. H/w: CHF 3,000 Annual commitment Pluri-Annual ? Pluri-annual commitment 2006? 2007? CHF 3000 CHF 2400 CHF 5400 ?

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 24 CERN – European Organization for Nuclear Research AIS Management Decision Support 24 CET – An Overview 24 Annual vs. Pluri-Annual Commitment Special Offer : Pay 20% On Order and 80% on Deliv. H/w: CHF 3,000 Annual commitment 2006CHF CHF 2400 Pluri-annual commitment Pluri-annual commitment = payment More than one year is selected. CET automatically switches to the pluri-annual versions of the columns, if the time period refers to a time period not matching a single (financial) year. CHF 600 CHF 2400

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 25 CERN – European Organization for Nuclear Research AIS Management Decision Support 25 CET – An Overview 25 Terminology in a CET Example Summaries

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 26 CERN – European Organization for Nuclear Research AIS Management Decision Support 26 CET – An Overview 26 Terminology in a CET Example CET Pivot

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 27 CERN – European Organization for Nuclear Research AIS Management Decision Support 27 CET – An Overview 27 Terminology in a CET Example

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 28 CERN – European Organization for Nuclear Research AIS Management Decision Support 28 CET – An Overview 28 Terminology in a CET Example Payments Commitments Budget Paid to Supplier Open Commit.

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 29 CERN – European Organization for Nuclear Research AIS Management Decision Support 29 CET – An Overview 29 Agenda 1CET Overview 2Basic Terminology 3Financial Concepts 5Advanced Features 6CET Information Centre 4CERN Specialities 7Report Scheduling (Pushing Data)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 30 CERN – European Organization for Nuclear Research AIS Management Decision Support 30 CET – An Overview 30 Paid on Budget Code vs. Paid to Supplier According to our system we have paid you the full amount of 50K But we have only received 20K…

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 31 CERN – European Organization for Nuclear Research AIS Management Decision Support 31 CET – An Overview 31 Paid on Budget Code vs. Paid to Supplier Paid to Supplier > Paid on Budget Code Invoice (partially) Paid on Provision Paid on Budget Code > Paid to Supplier Money has been provisioned

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 32 CERN – European Organization for Nuclear Research AIS Management Decision Support 32 CET – An Overview 32 Provisioning  Allocate money now for future expenses  Used to balance accounts towards end of year  DPOs are the experts on provisioning Skip provisioning excursus

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 33 CERN – European Organization for Nuclear Research AIS Management Decision Support 33 CET – An Overview 33 Provision Columns in CET Last year This year

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 34 CERN – European Organization for Nuclear Research AIS Management Decision Support 34 CET – An Overview 34 How to explain the difference? Paid on Budget Code > Paid to Supplier Paid on Budget Code: 257,313 Paid to Supplier: 248,633

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 35 CERN – European Organization for Nuclear Research AIS Management Decision Support 35 CET – An Overview 35 How to explain the difference? Paid on Budget Code > Paid to Supplier Paid on Budget Code: 257,313 Paid to Supplier: 248,633 Paid on Budget Code ( 257,313 ) - Provisioned Next Year ( 15,000 ) + Provision Paid This Year ( 6,320 ) Paid to Supplier ( 248, 633 )

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 36 CERN – European Organization for Nuclear Research AIS Management Decision Support 36 CET – An Overview 36 Cost CentreNatureActivity Code WHO? Cost Centre (Cost Accounting) Intersection Code92640 (LHC Controls) Organic Unit AB-CO Project GCH PPA/Sub-PPA FHC-000 (LHC Machine) or a Team Account… Main Building Blocks of a Financial Transaction

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 37 CERN – European Organization for Nuclear Research AIS Management Decision Support 37 CET – An Overview 37 Cost CentreNatureActivity Code WHAT? Nature Code (General Ledger) Posts 615 Entretien Entretien routes Entretien nettoyage Entretien chauffage Category High level classification e.g Consumables Main Building Blocks of a Financial Transaction

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 38 CERN – European Organization for Nuclear Research AIS Management Decision Support 38 CET – An Overview 38 Cost CentreNatureActivity Code WHY? Activity Code (Analytical) 6 Technologie du vide et des basses temperatures 66 Materiaux pour basses temperatures 667 Elements Cryogeniques Main Building Blocks of a Financial Transaction

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 39 CERN – European Organization for Nuclear Research AIS Management Decision Support 39 CET – An Overview Elements Cryogeniques Entretien divers AB-CO GCH FPC-000 Cost CentreNatureActivity CodeCurrency EUR Amount Main Building Blocks of a Financial Transaction

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 40 CERN – European Organization for Nuclear Research AIS Management Decision Support 40 CET – An Overview 40 Lifecycle of an Order User Budget Holder request authorise Qualiac EDH workflow Purchasing Goods Reception order invoice delivery CET monitor Order EDH Pipe Paid Commit Open Status CA Order EDH Pipe Paid Commit Open Status CA instructions CET...Order EDH Pipe Paid Commit Open Status CA Order EDH Pipe Paid Commit Open Status CA Finance

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 41 CERN – European Organization for Nuclear Research AIS Management Decision Support 41 CET – An Overview 41 Pipeline & Order Status  Pipeline  Shows "committed" expenses not yet in Qualiac …  … from EDH, CFU  Amounts are estimates  Once an order is committed in Qualiac, it disappears from the pipeline  Qualiac users: When deleting DAIs from Qualiac  In order to make sure that deleted DAIs do not appear in the CET pipeline, the Qualiac function SUPDAI must be used for deletion  Order Status  Shows the financial status of a transaction

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 42 CERN – European Organization for Nuclear Research AIS Management Decision Support 42 CET – An Overview 42 Most Important Order Statuses CodeDescription 30Transfert en comptabilité, facturation 49Réception 52Edition bon de réception 72Facture détaillée 91Mise au paiement 96Poubelle (DAI, codes supprimés) 97Archivage

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 43 CERN – European Organization for Nuclear Research AIS Management Decision Support 43 CET – An Overview 43 Flashback: Terminology in a CET Example Payments Commitments Budget Paid to Supplier Open Commit. Pipeline

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 44 CERN – European Organization for Nuclear Research AIS Management Decision Support 44 CET – An Overview 44 Agenda 1CET Overview 2Basic Terminology 3Financial Concepts 5Advanced Features 6CET Information Centre 4CERN Specialities 7Report Scheduling (Pushing Data)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 45 CERN – European Organization for Nuclear Research AIS Management Decision Support 45 CET – An Overview 45 CERN Specialities in CET  Contracts  Contract data from CFU (Contract Follow-Up) and Qualiac  Draft contract expenditure is integrated into the "pipeline"  Contract life cycle: 1.A divisional request (DR) is made to request money 2.A market survey (MS) follows 3.Invitation to tender (IT) 4.Contract is concluded 5.Contract is put into Qualiac Data of the draft contract available in CFU, but not in Qualiac!

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 46 CERN – European Organization for Nuclear Research AIS Management Decision Support 46 CET – An Overview 46 CERN Specialities in CET  Contracts  Contract data from CFU (Contract Follow-Up) and Qualiac  Draft contract expenditure is integrated into the "pipeline"  Contract life cycle: 1.A divisional request (DR) is made to request money 2.A market survey (MS) follows 3.Invitation to tender (IT) 4.Contract is concluded 5.Contract is put into Qualiac Data for all phases of a contract is available in CET.

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 47 CERN – European Organization for Nuclear Research AIS Management Decision Support 47 CET – An Overview 47 Contracts in CET

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 48 CERN – European Organization for Nuclear Research AIS Management Decision Support 48 CET – An Overview 48 Contracts in CET

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 49 CERN – European Organization for Nuclear Research AIS Management Decision Support 49 CET – An Overview 49 Contracts in CET Base Data FC Authorized Amount Paid to Supplier Forecasted Expenditure Breakdown by Budget Code

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 50 CERN – European Organization for Nuclear Research AIS Management Decision Support 50 CET – An Overview 50 Contracts in CET

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 51 CERN – European Organization for Nuclear Research AIS Management Decision Support 51 CET – An Overview 51 CERN Specialities in CET  Team Accounting  Separation of CERN and non-CERN money  Accounting is very close to bank statements  Cash flow, budget and balances  Two main categories of team accounts  T1…T4 Institutes, Teams etc.  T5…T9 Collaborations, Experiments  There is a big difference in how team codes of the different categories are handled  Sign in balance columns is inversed compared to the rest of CET  Negative amounts: Money owed to CERN  Positive amounts: Balance in the team's favour

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 52 CERN – European Organization for Nuclear Research AIS Management Decision Support 52 CET – An Overview 52 Team Accounting  Teams T1…T4 with expenditure ceiling  Followup of this account is a matter of ensuring that the payments and foreseen expenditure do not exceed the ceiling  No details by activity code and nature available  Teams T1…T4 without expenditure ceiling  No agreed ceiling  Spending is possible up to the limit of the 'cash' that is available in the 'cashflow' account  No details by activity code and nature available  Teams T5…T9  Details by activity code and nature are available  No cashflow transactions available, instead cash flow balance is provided

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 53 CERN – European Organization for Nuclear Research AIS Management Decision Support 53 CET – An Overview 53 Team Accounting in CET  Four reports are dedicated to teams  Team Transactions  Request for Funds (Team RFF Transactions)  Totals for Teams  Team Graphs Skip team account excursus

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 54 CERN – European Organization for Nuclear Research AIS Management Decision Support 54 CET – An Overview 54 Team Accounting in CET  Four reports are dedicated to teams  Team Transactions  Request for Funds (Team RFF Transactions)  Totals for Teams  Team Graphs Actual Transactions Cashflow Transactions

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 55 CERN – European Organization for Nuclear Research AIS Management Decision Support 55 CET – An Overview 55 Team Accounting in CET  Four reports are dedicated to teams  Team Transactions  Request for Funds (Team RFF Transactions)  Totals for Teams  Team Graphs

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 56 CERN – European Organization for Nuclear Research AIS Management Decision Support 56 CET – An Overview 56 Team Accounting in CET  Four reports are dedicated to teams  Team Transactions  Request for Funds (Team RFF Transactions)  Totals for Teams  Team Graphs

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 57 CERN – European Organization for Nuclear Research AIS Management Decision Support 57 CET – An Overview 57 Team Accounting in CET  Four reports are dedicated to teams  Team Transactions  Request for Funds (Team RFF Transactions)  Totals for Teams  Team Graphs

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 58 CERN – European Organization for Nuclear Research AIS Management Decision Support 58 CET – An Overview 58 Agenda 1CET Overview 2Basic Terminology 3Financial Concepts 5Advanced Features 6CET Information Centre 4CERN Specialities 7Report Scheduling (Pushing Data)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 59 CERN – European Organization for Nuclear Research AIS Management Decision Support 59 CET – An Overview 59 CET Advanced Features  Virtual units  Create your own units for specific monitoring purposes.  Ranges  Query data for a range of values.  Stored reports  Store criterias for a particular report for easy reuse.

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 60 CERN – European Organization for Nuclear Research AIS Management Decision Support 60 CET – An Overview 60 CET Advanced Features Virtual Units

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 61 CERN – European Organization for Nuclear Research AIS Management Decision Support 61 CET – An Overview 61 Virtual Units  Available in CET and HRT  Can be used in all reports  Container for different items of various types  Persons  Cost centres  Organic and PPA units  Experiments and institutes  Projects  Contracts  Items of different types can be mixed up  Are processed at the time a report is executed (runtime)  Changing a virtual unit affects all reports it is used in

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 62 CERN – European Organization for Nuclear Research AIS Management Decision Support 62 CET – An Overview 62 Editing Virtual Units

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 63 CERN – European Organization for Nuclear Research AIS Management Decision Support 63 CET – An Overview 63 Editing Virtual Units An additional budget code has been added.

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 64 CERN – European Organization for Nuclear Research AIS Management Decision Support 64 CET – An Overview 64 Using Virtual Units Instead of only querying the expenses for IT-AIS-MDS, the report will also search for expenses charged to the budget code (IT-AIS-HR). IT-AIS-MDS 47115

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 65 CERN – European Organization for Nuclear Research AIS Management Decision Support 65 CET – An Overview 65 Ranges  Use of ranges is possible in fields like  Organic Unit, PPA Unit, Budget Code, Project, Experiment …  Specify range limits by using a colon ':'  Ranges only having a left or a right bound are accepted as well  Two bounds :47118  Right bound - :47118  Left bound :  Comma separated value lists are also possible  E.g. for Organic Unit, PPA, Budget Code, Project etc.

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 66 CERN – European Organization for Nuclear Research AIS Management Decision Support 66 CET – An Overview 66 CET Advanced Features Stored Reports

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 67 CERN – European Organization for Nuclear Research AIS Management Decision Support 67 CET – An Overview 67 Stored Reports  All CET reports can be "stored"  Very useful if a particular report is executed regularly and uses a non-trivial set of input criteria  Storing a report means:  Saving the criteria that have been defined for it  Stored reports can be executed via the Report Folder  Accessible from the main menu  It is now possible to schedule stored reports for automated and unattended execution!

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 68 CERN – European Organization for Nuclear Research AIS Management Decision Support 68 CET – An Overview 68 Agenda 1CET Overview 2Basic Terminology 3Financial Concepts 5Advanced Features 6CET Information Centre 4CERN Specialities 7Report Scheduling (Pushing Data)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 69 CERN – European Organization for Nuclear Research AIS Management Decision Support 69 CET – An Overview 69 CET Information Centre  MDS is constantly asked  to enhance existing report  Add extra information  to implement new reports  Combination of reports A and B  in both cases the enhancements are often of interest only for a few users  Information Centre allows users to create reports themselves because they know best what they need!

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 70 CERN – European Organization for Nuclear Research AIS Management Decision Support 70 CET – An Overview 70 CET Information Centre  Allows:  creating personal reports targeted at specific needs  sending created reports to other users  scheduling reports for automatic unattended execution  Supports:  access rights identical to standard CET  accessing the same data as is used for standard CET reports  standard and pivot style reports  simple conditions  creation of search criteria input fields  different output types (HTML, Excel, PDF and XML)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 71 CERN – European Organization for Nuclear Research AIS Management Decision Support 71 CET – An Overview 71 CET IC – Main Page Toolbar Folders Reports

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 72 CERN – European Organization for Nuclear Research AIS Management Decision Support 72 CET – An Overview 72 CET IC – Report Editor 1/2 Toolbar Tables Joins Selected columns

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 73 CERN – European Organization for Nuclear Research AIS Management Decision Support 73 CET – An Overview 73 CET IC – Report Editor 2/2 Add dynamic search criteria Static conditions Group results Order results

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 74 CERN – European Organization for Nuclear Research AIS Management Decision Support 74 CET – An Overview 74 CET IC – Report Execution  An IC report looks like a standard CET report  More information is available at:  Main.html Main.html

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 75 CERN – European Organization for Nuclear Research AIS Management Decision Support 75 CET – An Overview 75 Agenda 1CET Overview 2Basic Terminology 3Financial Concepts 5Advanced Features 6CET Information Centre 4CERN Specialities 7Report Scheduling (Pushing Data)

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 76 CERN – European Organization for Nuclear Research AIS Management Decision Support 76 CET – An Overview 76 Report Scheduling  Pushing data vs. pulling data  Instead of manually executing a report each time certain data is required, a report is executed automatically in regular intervals.  The results of the report's execution are sent by .  More than one recipient for the report results can be defined.  Use cases  Overview of my section's or group's budget.  What's in the pipeline and coming next ?  What's the situation of the team accounts I am responsible for ?  …

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 77 CERN – European Organization for Nuclear Research AIS Management Decision Support 77 CET – An Overview 77 Report Scheduling  What can be scheduled ?  Almost everything !  Information Centre reports  Standard CET (stored) reports  What kind of execution intervals are available ?  Daily, weekly, monthly  For weekly and monthly execution, the concrete day can be chosen (i.e. day of the week or month).  Where do I get more information ?  On the web: 

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 78 CERN – European Organization for Nuclear Research AIS Management Decision Support 78 CET – An Overview 78 The Data comes to you… 2) Click here to configure the report to be scheduled for automated execution. 1) Select the report you would like to be executed regularly. Information Center Report

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 79 CERN – European Organization for Nuclear Research AIS Management Decision Support 79 CET – An Overview 79 The Data comes to you… 2) Click here to configure the report to be scheduled for automated execution. 1) Select the report you would like to be executed regularly. Standard Report

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 80 CERN – European Organization for Nuclear Research AIS Management Decision Support 80 CET – An Overview 80 The Data comes to you… Configure how the scheduling should work…

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 81 CERN – European Organization for Nuclear Research AIS Management Decision Support 81 CET – An Overview 81 The Data comes to you… Wait for the daily , coming each morning, once per week or once per month.

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 82 CERN – European Organization for Nuclear Research AIS Management Decision Support 82 CET – An Overview 82 Agenda 1CET Overview 2Basic Terminology 3Financial Concepts 5Advanced Features 6CET Information Centre 4CERN Specialities 7Report Scheduling (Pushing Data) The End

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 83 CERN – European Organization for Nuclear Research AIS Management Decision Support 83 CET – An Overview 83 Additional Resources  Slides of this presentation   Online help pages:   Guided tour and team transaction tutorial 

IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services 84 CERN – European Organization for Nuclear Research AIS Management Decision Support 84 CET – An Overview 84 The End.  Questions & answers  Thank you for your attention L'argent [..] est un bon serviteur et un mauvais maître. -- Alexandre Dumas Fils ("La dame aux camélias")