Global ILL Framework (GIF) Teamwork between Japan and North America

Principles for Japan/US GIF Implementation from now Japan 日本 North America 北米 JANUL NCC 国立大学図書館協会北米日本資料調整協議会 GIF Project (International Scholarly Communication Committee) ILL/DD Committee Coordination Strategies 運用連絡体制 （ Troubleshooting through partially shared mailing lists, occasional face-to-face meetings etc. ）

【主査】笹川 郁夫 東京大学 附属図書館 事務部長 Ikuo SASAKAWA, Executive Director, University Library, University of Tokyo 早瀬 均 名古屋大学 附属図書館 事務部長 Hitoshi HAYASE, Executive Director, Nagoya University Library 栃谷 泰文 東京大学 附属図書館 情報サービス課長 Yasubumi TOCHITANI, Director, Information Services Division, University Library, University of Tokyo 【主査】笹川 郁夫 東京大学 附属図書館 事務部長 Ikuo SASAKAWA, Executive Director, University Library, University of Tokyo 早瀬 均 名古屋大学 附属図書館 事務部長 Hitoshi HAYASE, Executive Director, Nagoya University Library 栃谷 泰文 東京大学 附属図書館 情報サービス課長 Yasubumi TOCHITANI, Director, Information Services Division, University Library, University of Tokyo

Japan Side pt.2 井上 修 東京工業大学 学術情報部 情報図書館課課長 Osamu INOUE, Head, Library Division, Academic Information Department, Tokyo Institute of Technology 熊渕 智行 東京工業大学 学術情報部 情報図書館課課長 補佐 Tomoyuki KUMABUCHI, Deputy Head, Library Division, Academic Information Department, Tokyo Institute of Technology 森恭子 東京大学 附属図書館 柏図書館 情報サービス係 Kyoko MORI, Section of Information Service, Kashiwa Library, University of Tokyo 井上 修 東京工業大学 学術情報部 情報図書館課課長 Osamu INOUE, Head, Library Division, Academic Information Department, Tokyo Institute of Technology 熊渕 智行 東京工業大学 学術情報部 情報図書館課課長 補佐 Tomoyuki KUMABUCHI, Deputy Head, Library Division, Academic Information Department, Tokyo Institute of Technology 森恭子 東京大学 附属図書館 柏図書館 情報サービス係 Kyoko MORI, Section of Information Service, Kashiwa Library, University of Tokyo

(co-chair) Sharon Domier, East Asian Librarian, University of Massachusetts, Amherst - checks holdings information for non EAS members Hitoshi Kamada, Japanese Studies librarian, Arizona State University - provides training, develops holding program Lynne Kutsukake, Japanese Studies Librarian, University of Toronto - develops user guides, Keio liaison Chiaki Sakai, Japanese Studies Librarian, University of Iowa - EA Studies librarian support, communication with Japan, GIF mailing list (co-chair) Sharon Domier, East Asian Librarian, University of Massachusetts, Amherst - checks holdings information for non EAS members Hitoshi Kamada, Japanese Studies librarian, Arizona State University - provides training, develops holding program Lynne Kutsukake, Japanese Studies Librarian, University of Toronto - develops user guides, Keio liaison Chiaki Sakai, Japanese Studies Librarian, University of Iowa - EA Studies librarian support, communication with Japan, GIF mailing list

Margaret Ellingson, ILL Team Leader, Emory University - ILL specialist, support and training for ILL staff Michelle Foss, ILL Librarian, University of Florida - ILL specialist, RLG support and contact (co-chair) Kathryn Ridenour, Head, Interlibrary Loan & Document Delivery, University of Massachusetts, Amherst - OCLC contact, ILLiad specialist Yoko Okunishi, GIF Support, NCC Margaret Ellingson, ILL Team Leader, Emory University - ILL specialist, support and training for ILL staff Michelle Foss, ILL Librarian, University of Florida - ILL specialist, RLG support and contact (co-chair) Kathryn Ridenour, Head, Interlibrary Loan & Document Delivery, University of Massachusetts, Amherst - OCLC contact, ILLiad specialist Yoko Okunishi, GIF Support, NCC

Japanese Libraries 125 DD 66 ILL/DD North American Libraries 50 DD 25 ILL/DD Japanese Libraries 125 DD 66 ILL/DD North American Libraries 50 DD 25 ILL/DD

Global ILL Framework (GIF) Activity Japan → North America North America→ Japan 2002/ / /

no.1no.2no.3no.4no /03UMass (41) Wash (14) Smith (11) Iowa (8)UCLA (5) 2003/04Iowa (33) UMass (17) Wash (16) Calgary (14) Indiana (12) 2004/05Wash (32) Arizona (31) UMass (23) Indiana (18) Calgary (15)

no.1no.2no.3no.4no /03Kyoto (14) Hiroshima (8) Tokyo (7)Tohoku, Ehime, D’sha (6) Aichi Kyoiku (5) 2003/04Kyoto (17) Miyazaki (13) Tokyo, Chiba, Hi’bashi (9) Hiroshim a (8) Saitama (7) 2004/05Kyoto (18) Kanazawa (17) Hi’bashi (15) AichiKen (14) Chiba (11)

no.1no.2no.3no.4no /03Hokkaido (95) Hiroshim a (36) Tokyo Kogyo (32) Kyoto (22)Chiba, Tohoku, Nagoya (13) 2003/04Hokkaido (142) Kyoto (45) Tsukuba (42) Tokyo (33)Tohoku, H’bashi (32) 2004/05Kyoto (118)Hokkaido (101) Tsukuba (58) H’bashi (49)Tokyo (41)

no.1no.2no.3no.4no /03U Wash (45) OSU (43) Oregon (22)UCLA (21)Wisconsi n (16) 2003/04UCLA (51) OSU (49) Wash, Iowa (37) Wisconsin (32) Kansas (31) 2004/05UCLA (63) OSU (62) Iowa (49)Wisconsin (45) Arizona (34)

Hitoshi Kamada developed a program to extract GIF members from Webcat Holdings List Link Between OCLC & NII Broken - June to Nov ARL Relinquished Global Resource Network (GRN) to Center for Research Libraries NCC’s ILL/DD Committee became independent of GRN Hitoshi Kamada developed a program to extract GIF members from Webcat Holdings List Link Between OCLC & NII Broken - June to Nov ARL Relinquished Global Resource Network (GRN) to Center for Research Libraries NCC’s ILL/DD Committee became independent of GRN

Brochure Publicity / Poster sessions / Training User Guides –Searching NACSIS Webcat & Webcat Plus –Verifying Holdings Information (no Japanese necessary) –Processing ILL/DD Requests Brochure Publicity / Poster sessions / Training User Guides –Searching NACSIS Webcat & Webcat Plus –Verifying Holdings Information (no Japanese necessary) –Processing ILL/DD Requests

Tips for Using GIF ILL/DD Sending requests to Keio ( 慶應 ) - Keio has two library symbols - KUMMC is for GIF Project but - OCLC users, use KEI for normal transactions(faster for us, cheaper for Keio) Confirm holdings in their OPAC Filling out ILL/DD request forms - Do not cut & paste bib info from other databases - Diacritics (macron and alif) often cause garbled character problem e.g. To?kyo? Ko?to? Gakko? Sending requests to Keio ( 慶應 ) - Keio has two library symbols - KUMMC is for GIF Project but - OCLC users, use KEI for normal transactions(faster for us, cheaper for Keio) Confirm holdings in their OPAC Filling out ILL/DD request forms - Do not cut & paste bib info from other databases - Diacritics (macron and alif) often cause garbled character problem e.g. To?kyo? Ko?to? Gakko?

Sneak Preview of New GIF Manual Package From ILL staff guideFrom users guide

Work with NII and our Japanese counterparts to make the Webcat Plus interface easier to use Update the Holdings Software to work with Webcat Plus Work with the Librarians doing training to make sure that GIF and verifying holdings info are included in all sessions. Work with NII and our Japanese counterparts to make the Webcat Plus interface easier to use Update the Holdings Software to work with Webcat Plus Work with the Librarians doing training to make sure that GIF and verifying holdings info are included in all sessions.

Please join the NCC GIF discussion group! Closed list only for North American GIF members  No spam s Use this discussion group to - Ask your ILL/DD questions - Receive useful tips such as user guides, recent developments of GIF Projects, new GIF participants’ information - Be informed of system status Please contact Chiaki Sakai to join the group! Closed list only for North American GIF members  No spam s Use this discussion group to - Ask your ILL/DD questions - Receive useful tips such as user guides, recent developments of GIF Projects, new GIF participants’ information - Be informed of system status Please contact Chiaki Sakai to join the group!

GIF Get It Fast! Make Document Delivery from Japan A Regular Part of Your Service.