CELDT August 13, a.m. – 2 p.m. MCR

2 Agenda CELDT Overview Test Security Test Coordinator Responsibilities

3 Initial Assessment (IA) Initial Assessment (IA) to determine new student’s level of English proficiency □ Administered to all new students in Grades K-8 with a language other than English as determined by their Primary Language Survey □ Must be administered within 30 calendar days of enrollment □ Administered throughout the year

4 Annual Assessment (AA) Annual Assessment (AA) to assess all English learners on their progress in acquiring English proficiency □ Administered to all continuing English learners in Grades K-8 □ Administered through October 30, 2015 □ Used in determining Reclassification (w/ teacher input and parent consultation) □ Additional criteria provided by ELL services

5 CELDT Domains LISTENINGSPEAKINGREADINGWRITING Following Oral Directions Teacher Talk Extended Listening Comprehension Rhyming (Grades K-2) Oral Vocabulary Speech Functions Choose & Give Reasons 4-Picture Narrative Word Analysis Fluency and Vocabulary Comprehension Copy Letters & Words (K-1) Writing Words (K-1) Punctuation & Capitalization (K-1) Grammar & Structure (2-8) Writing Sentences (2-8) Short Compositions (2-8)

Estimated Test Times in Minutes 6 IndividualGroup GrListeningSpeakingReadingWriting Total Time in Minutes Multiple-choice Sentences and Short Compositions K (1 h 20 m) (2 h 25 m) (2 h 25 m) (2 h 25 m)

7 Test Security □ Security Agreements - must be completed by test site coordinators □ Security Affidavits - must be completed by site staff who will have access to the CELDT materials; return to R&E □ All materials must be kept in a LOCKED, SECURE area before and after testing Coordinator’s Manual Pages 37 & 39

8 Test Security

9 Security Breaches & Testing Irregularities Examples include: □ Cheating by student(s) □ Failing to follow test administration directions in Examiner’s Manual □ Coaching students □ Allowing examiners to take the test home for grading □ Allowing students to take the test out of designated testing area Report all suspected Irregularities to R & E Coordinator’s Manual Pages 7-8

10 Site Coordinator Responsibilities Before Testing Receive & Inventory Materials Provide Site Training Identify Students to Test Prepare Materials & Locations Plan Testing Schedule

11 Receiving Materials Delivered In May Late October CELDT MaterialsBarcode Labels R & E will notify when available Test booklets, blank answer books, and coordinator kits Pre-ID labels for answer books

12 Receiving Materials continued SECURE MATERIALS UNTIL TESTING R&E ORDERS ADDITIONAL MATERIALS INVENTORY UPON RECEIPT INVENTORY UPON RECEIPT Verify Quantity Contact R & E to verify inventory or document discrepancies by August 21 Identify Students Contact Stacey if more materials are needed Keep Boxes Store materials in a SECURE, LOCKED area

13 Provide Site Training □ CELDT Overview □ Test Security □ Affidavits □ Material Check-in/out process □ Schedule □ How to administer and score the different portions of the CELDT

14 Identify Students to be Tested Sites should run MyLNG114 from CompleteSchool to determine which students to test CompleteSchool... “Reports”... “Language Information”...

15 Special Education & 504 Students □ Review IEP and 504 Plans for accommodations & modifications that must be made available to students □ Hand-grid Box 15 AFTER testing only if the student actually used the accommodation or modification

Prepare Test Materials for Distribution 16 Prepare Testing Schedule  Prepare your own on-site testing schedule  Include deadlines for Initials and Annuals  Include make-up days  Include check-in/check-out material process Grades K-1 Grade 2 Grades 3-5 Grades 6-8 (Red)(Brown)(Green)(Purple) Examiner's Manual One Answer Book per student One Test Book per student One Answer Book per student No. 2 pencils with erasers for examiner and student(s)

17 Prepare Testing Locations □ Display ‘Do Not Disturb’ Signs □ Make necessary arrangements for students w/IEPs & 504s □ Determine Testing Location(s) □ Reduce noise & interruptions as much as possible

18 Site Coordinator Responsibilities After Testing Return Materials Check Answer Books Complete GIS and S/GL Forms Site Scoring & Local Scoring Tool Pre-ID Barcode Labels

19 Site Scoring & Local Scoring Tool (LST) □ Score all portions of the Initial Assessment (IA) □ Generate LST □ R & E webpage.. ”Accountability & Testing”.. ”CELDT”.. □ Submit copies of LSTs to R & E when returning materials □ Helpful Hint..Print LST copy on tinted paper

20 Pre-ID Barcode Labels □ Provided for students enrolled BEFORE October 14 th □ Stacey will send out an when labels will be delivered

Examples -With Pre-ID -Without Pre-ID 21 Coordinator’s Manual Pages Pre-ID LABEL

COMPLETE BY HAND FRONT Answer Book WITH Pre-ID Label Coordinator’s Manual Pages

BACK OF DOCUMENT COMPLETE BY HAND ONLY COMPLETE IF DIRECTED BY R & E Answer Book WITH Pre-ID Label COMPLETE IF USED BY STUDENT Coordinator’s Manual Pages

COMPLETE BY HAND FRONT Answer Book WITHOUT Pre-ID Label Coordinator’s Manual Pages Right-justified, use leading zeros

BACK OF DOCUMENT COMPLETE BY HAND ONLY COMPLETE IF DIRECTED BY R & E Answer Book WITHOUT Pre-ID Label COMPLETE IF USED BY STUDENT Coordinator’s Manual Pages

26 Reviewing Answer Books □ Verify bubbling is complete and correct for each answer book □ Ensure Test Date (Field 9) is hand-grid □ Stray pencil marks have been erased □ Answers have been transcribed to clean answer book if original was damaged □ Mark “VOID – Damaged” and return to R & E Coordinator’s Manual Page 28

27 Completing the Group Identification Sheet (GIS) Coordinator’s Manual Page 31 One GIS for each grade level Pre- coded Pre-printed Complete: □ Number Students Tested (AA & IA grade level total) □ Grade

Stacking Materials for Each Grade Level Hand-Grid Documents Pre-ID Documents GROUP IDENTIFICATION SHEET GIS on top 28

29 School/Group List (S/GL) Inventory of GIS Sheets Every GIS needs to be listed on the S/GL Page in manual Complete #4 & #6

30 Packing Materials for Return □ Place the stacked materials in the PLASTIC BAGGIE □ For grade levels that require more than one baggie, label the PLASTIC BAGGIE: □ Grade level □ Number the baggies (i.e. “1 of 2”, “2 of 2”) Coordinator’s Manual Pages 29-30

31 Packing Materials for Return continued □ Place all labeled baggies in original CELDT boxes □ Bring materials to R & E according to return schedule □ Don’t seal boxes, we verify your materials

32 Material Return Checklist: □Scorable documents □Completed Group Identification Sheet □ Completed School/Group List □ Initial Assessment Score Sheet Copies □ Any unused Pre-ID labels □ Copies of signed Test Security Affidavits for all staff who access CELDT materials □ Test Irregularity Reports

33 Return Schedule Nov Monday - 11/2 Tuesday - 11/3 Wednesday - 11/4 SCHOOLTIME SCHOOLTIME SCHOOLTIME CASA LOMA8:00 HORACE MANN8:00 OWENS INT8:00 CURRAN8:45 NOBLE8:45 SIERRA8:45 CATO9:15 EMERSON9:15 MUNSEY9:15 CHAVEZ9:30 FLETCHER9:30 NICHOLS9:30 COLLEGE HEIGHTS9:45 MCKINLEY9:45 PIONEER9:45 EVERGREEN10:30 LONGFELLOW10:30 STIERN10:30 CHIPMAN11:00 FRANKLIN11:00 PENN, WILLIAM11:00 COMPTON11:15 HARDING11:15 ROOSEVELT11:15 FREMONT11:30 MT. VERNON11:30 VOORHIES11:30 HORT1:15 OWENS PRI1:15 WEST, FRANK1:15 DOWNTOWN1:45 HARRIS1:45 THORNER1:45 EISSLER2:00 HILLS2:00 WASHINGTON2:00 GARZA2:15 PAULY2:15 WAYSIDE2:15 JEFFERSON 3:00 SEQUOIA 3:00 WILLIAMS 3:00 RAFER JOHNSON3:30

34 AFTER Annual Assessment Window □ Keep all unused test materials at your site for continuing Initial Assessment of new students

35 R & E Contact Information □ Stacey Bland or ext □ Reba Peterson or ext □ Fax Number □ Website =