April 28, 2011 Hosts: Teresa Kittridge Carol Dombek

 Welcome and Introductions  Grant Contracts  Sub-Grantee Guide  Rights to Project Data  Reporting  Participant Tracking/Reporting  Narrative Report  Expense Reimbursement Request  Leveraged Funds Report  1512 ARRA Stimulus Report  Monitoring

 Introduce yourself/organization  Brief summary of your project

 Three types of grantee contracts:  Grantees that have existing contracts with DEED, such as the Workforce Service Areas, will just do an amendment to their current NFA.  Grantees that have other contracts with the State will do an inter-agency agreement, if appropriate – otherwise a new contract.  New grantees will need to do a new contract.

 Posted on GWDC website  Includes:  Overview of grant contracts  Overview of reporting process and forms  Overview of participant tracking/reporting 

 All products produced using MSESP/DOL funds must be shared, as well as submitted to DOL to be made available through their Workforce Solutions website  All products must include the following statement:  “This workforce solution was funded by a grant awarded by the US Department of Labor's Employment and Training Administration. The solution was created by the grantee and does not necessarily reflect the official position of the US Department of Labor. The Department of Labor makes no guarantees, warrantees, or assurances of any kind, express or implied, with respect to such information on linked sites and including but not limited to, accuracy of the information or its completeness, timeliness, usefulness, adequacy, continued availability, or ownership. This solution is copyrighted by the institution that created it. Internal use by an organization and/or personal use by an individual for non-commercial purposes is permissible. All other uses require the prior authorization of the owner.”

 Report templates (except 1512) on GWDC website  Participant Tracking/Reporting  Narrative Report  Fiscal Report (Request for Payment)  Leveraged Funds Report  1512 ARRA Stimulus Report

 Participant Registration Form  Include verification of, at minimum:  Age  Residency  Selective service registration (if applicable)  WIA Complaint/Data Privacy/EEO  Training Completion/Placement Information  All forms on GWDC website

 DOL RAD system  Designate someone from your organization  Send name/contact information to get registered with RAD  RAD webinar will be scheduled for early May

 Summary of general grant activities  Outcome Summary Table  Status update on partnership activities  Update on leveraged resources  Status of Deliverables  Challenges to project progress  Promising Approaches, Practices, Lessons Learned

 Submit monthly  For WSAs, this is the same as your FSR  15% line item flexibility (except for Admin & Equipment)  If you included ‘Equipment’ in your budget –  Move to ‘Materials/Supplies’ if it does not meet the DOL definition: $5,000 or more per unit cost (needs prior approval from DOL)  If purchasing equipment with per unit cost of $5000 or more (even if grant is not covering full amount) MUST obtain prior approval from DOL

 All of your match and in-kind is to be reported as Leveraged Funds

VENDOR PAYMENTS OF $25,000 OR MORE FOR THIS QUARTER Period thru WSA/OTHER: MN State Sector Names of Vendors that Received at Least One Payment of $25,000Amount Description of Service/Product GRANT ID NUMBER/S _________________ Vendor 1 Vendor 2 Vendor 3 Vendor 4 Please insert additional rows if you need to add vendors Total$0 Please note: 1. Please report only for this quarter ( thru ). 2. DOL is no longer requiring reports for vendors who received payments of less than $25,000 in one payment. If a vendor did not receive one payment of at least $25,000, you no longer need to list the vendor and the amount of the payment. 3. Please list only vendors that received at least one payment for $25, If a vendor received at least one payment for $25,000 and smaller payments were also paid to the same vendor, add up all the payments made to the vendor during the quarter. 5. Vendor payments include payments to schools. 6. For guidance for vendor/subgrantee definition, see the last tab. Directions: 1. Cell C4, please list the name of the sub-recipient (WSA). 2. Cell D9, indicate grant ID number/s (i.e., ). 3. Cells C10 thru C13, please list the names of the vendors who received at least one payment of $25,000. For each vendor, please list the amount received in cells N10 to N Cells P10 thru P13, please describe the service or product of the vendors.

JOBS FUNDED WITH RECOVERY ACT DOLLARS - MN State Sector Grant Period thru SUB-GRANTEE (RECIPIENT) INFORMATION* (i.e., WSAs, etc.) Please indicate the number of hours per week that staff work to be considered full-time Title or Description of Employee# of Hours Worked in QuarterGrant ID Number ExampleJob Counselor ExampleStudent Worker_____________________________ Employee 1 Employee 2 Employee 3 Employee 4 Please insert additional rows here if you need to add employees Total hours 0 SUBCONTRACTOR FTE INFORMATION* (i.e., WSA subgrants to a subcontractor) Please indicate the number of hours per week that subcontractor staff work to be considered full-time Title or Description of Employee# of Hours Worked in QuarterName of Subcontractor ExampleJob Counselor 200HIRED Employee 1 Employee 2 Employee 3 Employee 4 Please insert additional rows if you need to add employees Total hours 0 VENDOR FTE INFORMATION* Please indicate the number of hours per week that staff work to be considered full time Title or Description of Employee# of Hours Worked in QuarterName of Vendor ExampleJob Counselor 200YouthLink Employee 1 Employee 2 Employee 3 Employee 4 Please insert additional rows if you need to add employees Total hours 0

 DEED Monitors  Program  Fiscal