Web Time Entry Approval. – Accessing Time Sheets for approval – Setting up a proxy – Viewing Time Sheet detail – Correcting and approving Time Sheets.

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Presentation transcript:

Web Time Entry Approval

– Accessing Time Sheets for approval – Setting up a proxy – Viewing Time Sheet detail – Correcting and approving Time Sheets – Viewing and entering comments Discussion Topics

Self Service Main Menu Click on Employee for a list of ESS Options

Click on Time Sheet

Accessing Time Sheets Select Approve or Acknowledge Time radio button on Time Reporting Selection screen Select the approver you will be the proxy for from the drop down list to the right of Act as Proxy Click Select

Setting up a Proxy Approvers should establish proxy approvers. You can set more than one proxy to ensure timesheets are approved on time.

Click Proxy Set Up to establish proxies for time approval.

Proxy Set Up  Select approver from drop down box.  Click Save  Repeat process for additional proxies.

View Time Sheet Detail Click radio button to the right of department selecting. Select pay period to approve time from Pay Period drop down box – Current pay period is the default displayed. Select sort order by clicking radio button to right of Sort Order Click Select

Enter Time In and Time Out. Select AM or PM

Department Summary  Timesheets in Pending status can be approved  Timesheet not submitted for approval will appear as In Progress or Not Started  Notify employees that need to submit time for approval that you have not received their timesheet.  Biweekly and monthly employees will submit Exception Time only.

Time Sheet Detail Click on employee name in Pending section to view timesheet detail.

Routing Queue Displays timesheet origination, submission, and status by employee and approver

Account Distribution corrections to Displays account distribution information of payroll expenses.

Correcting a Time Sheet Click Change Record on Employee Details screen to correct time entered by an employee. Note: You may click Return for Correction to send Time Sheet back to employee to correct. You MUST notify employee that the time sheet has been returned.

Making Time Sheet Changes  Select time wishing to change from Time and Leave Reporting screen  Enter new hours in Hours box and click Save

View and Add Comments  Click Add Comment  If employee has left a comment it will be displayed at the bottom of the comment screen  Enter comment and click Save  Click Previous Menu to return to Employee Details

Approving Time Sheets When timesheet is accurate and ready for approval click Approve

Verify Employee Status has changed to Approved

Exit Time Sheet After time sheet has been completed click Exit in top right corner. Click previous menu to go to another time sheet.