SEERA-EI project kick-off meeting, Athens, 9-10 April 2009 SEERA-EI WP5 – Dissemination and liaison with pan-European initiatives Athens, 9 April 2009 Margarita Nikolova IPM Director, SAITC Todor Gurov IPP-BAS

SEERA-EI project kick-off meeting, Athens, 9-10 April /12 Outline  Overview  Objectives  Tasks  Deliverables & Milestones  Person-months per participant  Timing of WP5 and its components  Planning for 1 st project period (18 months)  Event Actions  Dissemination event monitoring

Objectives  A platform for PR, communication and dissemination of information about SEERA-EI, including also liaisons and SEERA-EI branding will be provided  Ensuring that the relevant activities in eInfrastructure programme coordination on the European level are followed in detail and contributed to significantly liaison with eIRG, ESFRI and EGI  Liaison with regional eInfrastructure activities  Organization of an open event of EU Ministries  General dissemination activities of project results. SEERA-EI project kick-off meeting, Athens, 9-10 April 2009

WP5 Task  A5.1 – Dissemination and outreach  This task will ensure a wide dissemination campaign aimed at national, regional and European levels, encompassing the audience as wide as research infrastructure operators and users, other government bodies and policy makers, and industry.  A5.2 – Related Initiatives’ liaison  This task will ensure that the relevant activities in eInfrastructure programme coordination on the European level are followed in detail and contributed to significantly.  A5.3 – Develop and maintain promotional material  The project will prepare a promotional package including the project brochure or fact sheet and a presentation, which will be updated when needed. Newsletters, distributed through existing established channels will ensure a wide information flow and dissemination activity SEERA-EI project kick-off meeting, Athens, 9-10 April 2009

Deliverables and month of delivery (1)  D5.1a – SEERA-EI Promotional material – M06  This deliverable will outline the project promotional material. The material includes a brochure or a fact sheet and an electronic presentation of the project’s main characteristics (i.e. consortium structure, goals and objectives, etc.). The aim of these materials will be to spread the project’s strategic mission and objectives with different formats adapted to the events where the SEERA-EI will be presented.  D5.2a – Intermediate report on project dissemination and outreach – M18  This deliverable will include the reports on all dissemination activates the project will pursue. Concertation events, representation in eInfrastructure workshops and presentations to conferences are a few to name. SEERA-EI project kick-off meeting, Athens, 9-10 April 2009

Deliverables and month of delivery (2)  D5.3a – Intermediate report on project liaison activities – M18  D5.3 will include reports from the result of liaison with similar regional or European activities. Some of them have already been addressed and ranked as of high priority. To name a few, GEANT and EGEE are the cornerstone projects that the consortium will establish substantial synergies.  D5.4 – Project conference for EU audience – M30  D5.4 will report on the results of a regional workshop of SEERA-EI with a broader audience that will also serve to increase the interaction of research communities and concentrate on project opportunities appeared by the realization of SEERA-EI.

Deliverables and month of delivery (3)  D5.1b– SEERA-EI Promotional material – M31  Second version of D5.1  D5.2b – Final report on project dissemination and outreach – M36  Second version of D5.2  D5.3b – Final report on project liaison activities – M36  Second version of D5.3

Deliverables Del. no.Deliverable nameDelivery date (proj. month) Lead bene- ficiary Est. indicative PMs D5.1a/b SEERA-EI Promotional material M6/M31 GRNET5 D5.2a/b Intermediate report on project dissemination and outreach M18/M36IPP33 D5.3a/b Intermediate report on project liaison activities M18/M36 SAITC33 D5.4 Project conference for EU audience M30 TUBITAK5 SEERA-EI project kick-off meeting, Athens, 9-10 April 2009

Milestones Lead beneficiary Delivery date Means of verification Objective addressed M5.1 -Intermediate dissemination and related activities reports available IPP M18 D5.2a D5.3a O8: - Enable information exchange with rest of ERA, carry out international collaboration activities, and contribute to EU policy on eInfrastructures M5.2 -Project conference for EU audience TUBITAK M30 D5.4 Conference M5.3 -Final dissemination and related activities reports available IPP M36 D5.2b D5.3b

Person-months per participant Participant number P01P02P03P04P05P06P07P08P09P10 Participant short name GRNETGSRTMoESPUoTMoCTSAITCIPP-BASMoISMARNETASM Person-months per participant Participant number P11P12P13P14P15P16P17P18P19- Participant short name RENAMMoESUoMANCSRoEduNetMoSUoB-RCUBTUBITAKULAKBIM Person-months per participant Total PMs: 76

Timing of WP5 and its components

WP5 Activity Leaders (Task leaders)  Actions  Define the activity leader per task  Send the name + of the activity leaders per partner to me  Create/Subscribe to the mailing lists  Communication about dissemination: „-all” list

Planning for 1 st project period (18 months)  Dissemination events have to target at all society levels, including policy-makers, users, commercial environment, mass media  1 regional policy meeting + 1 regional dissemination event for broader public: where? suggestions?  1 country-level dissemination event per country targeting local public, 20 attendants per event minimum  Policy Meetings organization: 1-1 per project partner  Maintaining:  Publications and paper repository  Event calendar  Training calendar  Promotional package, communication infrastructure

Event Actions (EA)  Plan four event minim um 1-2 month a head  Let other partners attend on the event if you are an organizer ( !visa! )  Announce the event on the Dissemaination Agenda! (automatic will go to the appropriate lists)  Please provide enough info on:  Minimal info about dissemination events (before)  Name/!DATE!/Type/Target/Location/Description/Contact/etc.  Links to web presence (if any)  PR materials created for the event  Minimal info about dissemination event (after)  Presentations uploaded to Dissemination Portal  Pictures uploaded to Dissemination Portal  Evaluation Form of the training upload to Dissemination Portal

Papers/Presentations/PR/Other Media  Actions  Repository location (volunteers?)  SEERA-EI project s should be mentioned in the material in standardized mode  Create the reference template  Upload the material to the common repository and comment it  Where, who, impact, etc.  Digitalized version (TV/Radio/newspaper),

Dissemination event monitoring  Quantitative  Number of events  Number of attendees (event size)  Number of communities  Number of Institutes/governmental organisations  Number of SMEs  …  Qualitative  Feedback from attendees  Type of Institutes/SMEs/governmental organisations  … Action: Please send your ideas Event organizer/participants should provide the statistics after the event

Coming events so far…  Open e-IRG Workshop, Prague, Czech Republic May 14-15, 2009  E-IRG meeting of delegates, Prague, Czech Republic, May 15, 2009  E-IRG meeting of delegates, Prague, Czech Republic, June 17, 2009  Further suggestions by participants?......

WP5 THANK YOU FOR THE ATTENTION !