5th STEERING COMMITTEE meeting Avignon, 17th and 18th May 2011.

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Presentation transcript:

5th STEERING COMMITTEE meeting Avignon, 17th and 18th May 2011

CONTENTS 1.INTRODUCTION – 3rd RP and 4th RP overview 2.TECHNICAL REPORTING – Overview 3.BUDGET REALLOCATIONS 4.ACTION PLAN

1. INTRODUCTION – 3rd and 4th RP overview

Overview after 3rd RP

4th RP (01/10/2010 – 31/03/2011)  Included in Presage in New Expenditures:  Payment Claim: ,56 €  Included in Presage in Certification Process :  Payment Claim: ,87 €  Included in Presage in Validated Expenses:  Payment Claim: ,36 € Total to be certified: ,80 €(in case all expenses are validated) IAT ARTI CRITT CTL UoA PSTS Bistra CTL UoA AEAL PSTS

Total to be certified in 4RP: ,80 €(in case all expenses are validated) Total Certified 1st, 2nd RP and 3rd RP: 381, € Forecast: Total Certified: ,39 € 40% of Total Budget

STILL TO BE DONE:  FINISH & VALIDATE! (excel & PRESAGE)  First Level Control (FLC) PARTNERS SEND TO IAT: 1.Copies of FLC certificates (until now only ) 2.CD with scanned copies of ALL documentation sent for FLC IAT SENDS PROGRESS REPORTS & FLC CERTIFICATES TO THE JTS: 31/05/11 (at the latest)

PRESAGE MONITORING PLAN EXCEL EXPENDITUR ES PROGRESS REPORTEXPENDITURES ARTIOK EUROBIC OK OK (Validated)OK UoA OK (partly validated) SICILIA STPS OK OK (not validated) VALENCIAOK AEALOK OK (not validated) BISTRAOKOK (Validated)OK JUNTA CMA OK CRITTOK 4th RP (01/10/10 to 31/03/11) Situation by 13th of May

STILL TO BE DONE:  FINISH & VALIDATE! (excel & PRESAGE)  1st Level Control (FLC) PARTNERS SEND TO IAT: 1.Copies of FLC certificates 2.CD with scanned copies of ALL documentation sent for FLC IAT SENDS PROGRESS REPORTS & FLC CERTIFICATES TO THE JTS: 31/05/11 4th RP (01/10/10 to 31/03/11)

REMARKS for 4rd RP:  Staff & overheads  Include costs for ALL components and tasks implemented in the RP  Travel expenses (for one trip) can be included as just one invoice  Consider all cost subcategories (e.g. senior, junior, administrative)  TRY TO ADJUST AS MAXIMUM AS POSSIBLE TO THE FORESEEEN BUDGET PER CATEGORY/SUBCATEGORY/COMPONENT. BUT SHOULD YOU HAVE ANY COSTS NOT FORESEEN (AND ELIGIBLE) PLEASE INFORM US AND DECLARE THEM IF POSSIBLE. We will take that into account for the budget re- allocation. 4th RP (01/10/10 to 31/03/11)

2. TECHNICAL REPORTING – Overview

REMARKS for 4 rd RP:  ACTIVITY REPORT: Please describe as much as possible all activities carried out in your region in the RP - Consider all components, task by task. - Include quantitative results when possible (number of press releases, number of attendees to conferences, number of meetings with the regional government, etc.) - Please justify any delays you may have had in project implementation 4th RP (01/10/10 to 31/03/11)

REMARKS for 4rd RP:  ACTIVITY REPORT: - At the moment, uploaded to Presage: AEAL BISTRA PTUJ ARTI CMA CRITT EUROBIC VALENCIAN GOVERNMENT IAT MISSING: UoA, SPTS 4th RP (01/10/10 to 31/03/11)

2. BUDGET REALLOCATIONS

TO BE CONSIDERED: Budget modification change has been sent to JTS for a previous analysis and it resulted to be favourable. Major Modification because of withdrawal of Florine Department. Part of budget is abandoned though. IAT assumes Communication activities and part of the budget (around 30% of former partner’s budget). Staff cost should remain below 40% - External expertise musn’t exceed 35% of the total eligible budget of the project Overheads musn’t exceed 7% of the total eligible budget of the project PARTNERS THAT HAVE SENT THEIR MODIFICATIONS: All PARTNERS THAT STILL HAVE TO SEND THEIR EXPENDITURE DETAILS: UoA

Monitoring and Evaluation Plan... have your say!

4. ACTION PLAN

ACTIVITYWHO?WHEN? Progress Report Draft (PRESAGE)ALL15/04/2011 Monitoring and Evaluation PlanALL20/04/2011 Validation of Progress ReportIAT to ALL30/04/2011 First Level ControlALL30/04/2011 Technical and Financial Audit (JTS)IAT12/05/2011 Final Progress Report and FLC Certificates IAT to JTS31/05/2011 5th Steering Committee MeetingALL¿NOVEMBER?

International Programmes Department & Department of Management Technologies c/Leonardo da Vinci 2 Isla de La Cartuja Sevilla Tfno Fax: THANK YOU FOR YOUR ATTENTION THANK YOU FOR YOUR ATTENTION!