San Francisco, Southern Leyte 16 February

 Pag-ampo ( Prayer )  National anthem  Welcome remarks  Pagpaila-ila (ngalan, posisyon) ( Introductions )  Pagpahaluna sa mga gidahum (kaugalingon, facilitator, workshop ( Expectations check )  Programa sa workshop ( Workshop program ) 2

1. Mahibaw-an ang mga kakusog ug mga aspetong kinahanglan trabahoon sa pagdumala sa MPA (Identify strengths and areas needing work in the management of the MPA). 2. Mahibawa-an ang mga hinungdan niini (identify factors that could explain these) 3. Maghimo ug tahas para sa TWG (Formulate Mission statements for the TWG) 4. Imugna ang papel ug responsibilidad sa TWG (Define the roles and responsibilities of the TWG) 5. Makahimo ug action plan ( Formulate an action plan for the TWG ) 3

 Cell phones on silent mode  Usa lang ka istorya sa plenaryo ( One conversation at a time during plenary)  Usa ka idea, usa ka card ( one idea, one card )  I-respeto ang tanan nga ideya. Makasolti ang tanan ( respect all ideas, every participant has an equal voice. Everyone can speak up and share an idea ).  I-park ang mga lisud nga isyu ( Place in parking lot knotty issues)  Ibalik ang mga gamit ( Return supplies after using)  Sugod sa oras, mahuman sa oras ( Start on time, finish on time ). 4

Pag-analisa sa dagan sa organisasyson ( analyzing past organizational performance )  Konteksto sa Rare Pride Campaign  Minutes of TWG first meeting and organizational assessment  Factors explaining organizational strengths and areas needing work Plano para sa umaabot (planning for Improved organizational performance)  Formulating a Vision and Mission statement  Clarifying functions  Action planning 5

6 830 to 900Introduction 900 to 930Presentation sa RARE 930 to 1100Sesyon 1: Pag-analisa sa organisasyon 1100 to 1200Sesyon 2: Hinungdan sa resulta sa pag-analisa sa organisasyon 1200 to 100Lunch 100 to 200Sesyon 3: Tahas (mission statement) 200 to 300Sesyon 4: Functions 300 to 430Session 5: Action Plan

Establishing the campaign structure Jan 2011 Analysis of the situation (PCRA) Jan to May 2011 Planning (social marketing plan) Ends in June 2011 Implementation July 2011 Graduation and Follow Up October Kini nga workshop

Pag-analisa sa dagan sa organisasyon Tumong: 1. Mahibaw-an ang kakusog ug aspetong kinahanglan trabahoon. Proseso:  Introduction (2 minutes)  Presentasyon sa TWG (10 mins)  Presentasyon sa pag-analisa sa dagan sa organisasyon (10 mins)  Small group Discussion (10 minutes)  Plenaryo (20 minutes) 8

Representive gikan MPA Oversight Committee  History sa Punta MPA  Minutes of First TWG meeting  Vision and mission statement of Hinunangan  CLUP  ELA of Hinunangan  Provincial Plans that the MPA needs to consider  Plans of NGOs/academe in the area 9

Pag-analisa sa Dagan sa Organisasyon 10

Buot ipasabot (Definitions) Organization = is a group of people intentionally organized to accomplish an overall, common goal or set of goals Kapunungan – grupo sa mga tawo, nga gi- organisa para makahimo sa ginusahang gustong kab-oton. 11

Buot ipasabot (Definitions) Agi/Dagan sa organisasyon ( organizational performance ) = pagsukod kung nakab-ot ang tumong ( measures the degree to which an organization has achieved its goals (effectiveness) na nagagamit ug tamang recorsos ( by using an acceptable outlay of resources) (efficiency) tali sa iyang malungtarong katakus ( in relation to its long-term viability (relevance). 12

Definitions Performance indicators = quantifiable measurements, agreed beforehand, that reflect the critical success factors of an organization. They will differ depending on the organization 13

AreaIndicators - timailhanEvidence VMG  Formulated  Nasabtan sa kasagaran (Understood by various stakeholders) Governance (Pangagam hanan)  Naay proseso sa paghimo ug polisiya (Policy-making process and review in place)  Proseso sa pagpili ug lider (Process for selection of leaders)  Klaro ng papel sa mga lider (Functions of leaders are clear)  Regular meetings that are documented 14

AreaIndicatorsEvidence Operations  Naay plano (Operational plan (management plan))  Klaro ang istruktura (Clear structure and responsibilities)  Operational policies and procedures  Performance mgnt system/M and E (learning) Financial Mgt  Process for approving annual budget  Policies and procedures  Financial reports  Revenue generation strategy Networking  Intra and inter-agency linkages 15

Definitions Governance = the processes by which leaders are selected and how organizational policies are formulated and reviewed. Pangagamhanan = ang mga proseso kung diin ang mga namuno ginapili, ug ang pagmugna sa mga polisiya ug pag-review niini. 16

Para asa ang pag-analisa sa dagan sa organisasyon  Mahibaw-an ang mga kakusong (Identify strengths)  Learning to improve management 17

GrupoUnsa ang mga kakusog sa dagan sa TWG Unsa ang mga aspeto nga kinahanglan trabahoon sa dagan sa TWG VMG (Pangagamhanan) Governance Operations Finance Networking 18

 Identify strengths and areas needing work in the operation of the group managing the MPA  (Mahibaw-an ang kakusog ug aspektong kinahanglan trabahoon.) 19

Factors explaining organizational performance Session objective: 1. To identify the internal and external factors that could explain past operation of group managing the MPA Process:  Introduction (2 mins)  Small group discussion (30 mins)  Presentation and plenary discussion (20 mins) 20

Teorya sa Pagbag-o 21

Inputs  People  Resources 22 Outputs Changes in:  Knowledge  Skills  Attitude Outcomes Changes in:  Behavior (individuals)  Practices (organizatio ns) Impact Changes in:  People lives  Health of The environ- ment Can do Will do

1. Divide participants randomly into 4 groups (see groupings in next slide). 2. Enumerate key strengths (met) and weaknesses (needs work) identified in session Ask each group to identify factors that could explain strengths and weaknesses by writing these in metacards. 4. Ask each group to post metacards on the huge template provided. 5. Discuss results and explain this will feed into action planning 23

Grup o Pangutana 1What are the internal factors that could explain the strengths of the TWG Unsa ang mga internal na hinungdan sa mga kakusog? 2What are the external factors that could explain the strengths. Unsa ang mga eksternal nga hinungdan sa mga kakusog? 24

GrupoPangutana 3What are the internal factors that could explain the areas needing work Unsa ang mga internal nga hinungdan sa mga aspektong kihahanglan trabahoon? 4What are the external factors that could explain the areas needing work? Unsa ang mga eksternal nga hinungdan sa mga aspektong kinahanglan trabahoon? 25

Strengths (Kakusog) Hinungdan 26

Hinungdan Organizational strengths InternalExternal  Organizational weaknesses  27

 Identify the internal and external factors that could explain past operation of group managing the MPA 28

Formulating the VMG Session objective: 1. To formulate a mission statement for the TWG Process:  Introduction (15 mins)  Small group discussion on mission statement (25 mins)  Plenary discussion on mission statement (25 minutes)  Plenary discussion on vision statement (25 mins) 29

Introduction to VMG 30

A vision without action is a daydream. Action without vision is a nightmare. [Japanese proverb]. Having a well-defined vision changes nothing if it is not lived and constantly communicated by the leaders and members of an organization. 31

Vision = a vision is a short, succinct and inspiring statement of what the organization intends to become or achieve at some point in the future. Its primary audience are the clients of the organization. Question: Where do we see the organization going in the future? 32

A highly livable city nurtured by faith-inspired people. (City of Tagbilaran) Ang syudad na hataas ang kalidad sa pamuyo nga gimatuto sa mga tawo’ng dinasig sa pagtoo. A prime eco-cultural tourism hub where God-loving people enjoy comfortable lives and shared responsibilities in an environmentally sustainable city that is progressive and equitable, propelled by responsive governance. (Tagbilaran City CRM vision) 33

Mission = is a concise statement of the reason for being of an organization. It describes what the organization does. Its primary audience are the members of the organization. Question: Why does our organization exist? Eg. To produce outstanding financial returns by providing totally reliable, competitively superior, global, air-ground transportation of high-priority goods and documents that require rapid, time-certain delivery (Fedex) To improve, enhance and protect natural resources specifically forests in [place] region. [American Forest Congress} 34

To promote Tagbilaran City as an eco- tourism site that showcases a sustainable coastal ecosystem through education and empowerment of the coastal communities and all stakeholders in the implementation of the CRM plan through socio-economic enhancement that balances environmental concerns with development. (Tagbilaran City CRM mission statement) 35

Mosuporta sa Management Committee sa pinaagi paghimo ug polisiya, pagpanday ug plano sa MPA, pakiglambigit sa mga NGO’s ug NGA’s alang sa dugang pundo aron mapasabot ang tanang katawhan sa benepisyo sa MPA, makatukod ug bag-ong MPA, mapasikad ang mga kalihokan sa plano sa MPA sa Hambongan aron muasenso ang kahimtang sa katawhan tungod kay manumbalik na ang kaabunda sa isda ug naamumahan na ang kinaiyahaan. 36

Goals = specific objectives that relate to specific time periods. Eg. To reduce illegal fishing activities by 80% of its 2000 levels in five years [CERD, Hinatuan Program]. 37

No hard and fast rule, but some ideas: Mission statement creation 1. First identify your organization’s “winning idea” (or core competence). This is the idea that will make your organization stand out and the reason why people in the community clients will come to you and not other organizations. Eg. Conservation education, enforcement of MPA laws 2. Identify the key measures of your success. Eg. Reduction in fishing pressure, etc. 3. Combine winning idea and success measures. 4. Refine mission statement. 38

Winning idea = law enforcement Success measures = 80% reduction in illegal fishing activities + educated community on importance of conservation Mission statement The primary organization in [municipality] that promotes conservation of coastal resources through education and law enforcement that aims to reduce illegal fishing activities by at least 80%. 39

1. Define the group (ie a TWG that aims to establish a strong MC and will perform support functions afterwards) 2. Divide participants into 2 groups. 3. Ask first group to discuss “winning idea” (core competencies) of the TWG 4. Ask second group to discuss success indicators. 5. Discuss results in plenary and come up with a draft mission statement. 40

Vision statement creation 1. Ask group to uncover the human value in their mission statement. Eg. conservation, sustainable livelihoods, active citizen participation 2. Ask group to identify what you and your community value most about how your organization will achieve the mission. 3. Combine mission and values. 4. Refine the vision statement to make it inspiring to members and clients. 41

Values: conservation, active citizen participation Mission statement = conservation through law enforcement and education Vision statement We envision a community of active citizens engaged in sustainable livelihoods and conservation of coastal resources. 42

GrupoPangutana 1Unsa ang ‘core competence’ sa atong TWG? 2Unsa ang mga timailhan nga nakab-ot na sa TWG ang iyahang tumong? 43

 Formulate a mission statement for the TWG 44

Defining functions of the TWG Session objective: 1. To define the functions of the TWG. Process:  Introduction of basic management functions (15 mins)  Plenary discussion and agreements (45 mins) 45

Five basic management functions 46

Planning – ongoing process of developing the organization’s mission and objectives and how they will be accomplished Organizing – establishing the internal structure of the organization. Staffing – ensuring that all positions in the organization are filled with qualified people Directing - influencing people's behavior through motivation, communication, group dynamics, leadership and discipline Controlling - four-step process of establishing performance standards based on the objectives, measuring and reporting actual performance, comparing the two, and taking corrective or preventive action as necessary 47

1. Divide participants into 4, by enrolment (ie based on basic TWG functions) 2. Ask each group to review functions of their TWG if these have been identified in the past. 3. Building on the functions reviewed in 2 above, ask each group to identify 3+/- specific functions relevant to their MPA under each of the basic TWG functions. Ask them to write in metacards. 4. Discuss the results in plenary. 48

1. Policy formulation 2. Crafting of MPA management plan, overseeing and review of its implementation 3. Resource generation 4. Networking 5. Others 49

GrupoPangutana Pagama ug Polisiya Propose policy initiatives to the legislative council. Paghimo ug management plan Spearhead the planning, capacity and governance needs of the Hinungan MPAs Assist to establish the Hinunangan Management Council. Assist in the planning, implementation and evaluation of the Pride Program for the Hinunangan MPA Pinansiya/Re corso Assist in leveraging potential human, financial resources for the campaign. NetworkingNetworking and linkaging OthersPerform such other function deemed necessary 50

 Define the functions of the TWG 51

Formulating an action plan Session objective: 1. To formulate an action plan for the TWG and perform a risk analysis on initiatives identified Process:  Introduction (15 mins)  Workshop (60 mins)  Discussion (15 mins) 52

1. Planning time horizon = 2011 to Review CRM Plan (kung naa) 3. Review Milestones in RARE Pride campaign 4. Consider budget and other resources available 5. Review results of organizational assessment (Org performance, mission statement, functions) 6. Complete the action planning template, using metacards. 53

54 Strategic priorities Objectives Tumong Measures Timailhan Baseline/Ta rgets Initiatives Kalihokan Timeline/ person resp VMG Governance To be able to formulate policies and procedure to monitor the MPA’s Ordinances To be able to strengthen the MPA Manageme nt Committee To review the implement ation the MPA Manageme nt Plan to be submitted by the MPA Manageme nt Council and submit its recommen dations on the said plan to the Sanggunia ng Bayan and the Municipal Mayor for approval Documents setting Policies and Procedure of MPA Monitoring Presence of functional MPA Manageme nt Committees Presence of MPA Manageme nt Plan Review Report Monthly Monitoring Fisherfolks, Brgy. Council CSO’s MPA Management Committee Workshop Conduct organization al meeting Regular review March 1, 2011 Loloy / CCC, BFAR & RARE March 2, 2011 ( Punta) March 3, 2011 ( Napantao) March 4, 2011 ( Sta. Paz Sur) SFMPAOC RARE / CCC Quarterly SFMPAOC Operations/ Enforcement To be able to initiate sea-borne patrols and arrest of illegal fishers Insure that the BD of MPA’s are trained, insured, fully equipped and deputized Insure all operation s are properly document ed in a logbook for this purpose Included in the budget BD of MPA’s are trained, insured, fully equipped and deputized Presence of logbooks No existing Patrol boats BD of MPA’s BD’s Operational patrol boat Purchase equipment, BD Trainings, Annual Insurance, Appointme nt/ deputation papers Training of BD’s in logbook entry 1 st week of march (Loloy) March 2011 (1 st week) March 2011 ( Last week) FinanceGenerate sufficient funds to support operation s Insure the diving fees and other fees of the MPA are legally collected and appropriat ed Fund sufficiency ratio Collection Report Amount currently available Target amount Barangay Treasurer / BD Lobby for increased LGU fund allocation Improve collection of fees Conduct monthly auditing Feb/name Monthly NetworkingTo establishe d strong linkages with FARMC’s, BFAR, PCRMO, Academe, NGO’s, CSO’s and NGA’s Presence of Agreement s of MPA Projects SFMPAOC LGU,Officials, FARMC’s, Academe, NGO’s, CSO’s and NGA’s Multi- sectoral Meeting Year Round

InitiativesRisk analysis Mitigating measures (to prevent failure) Contingency plan (alternative if we failed) 55

 Formulate an action plan for the TWG and perform a risk analysis on the initiatives identified 56

Thank you. 57