EVVE 101 Rose Trasatti NAPHSIS Project Manager The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 What is EVVE™? Electronic Verification of Vital Events Message based query system Authorized users have a single interface to generate a query to any participating vital records jurisdiction throughout the country

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 What is EVVE? NAPHSIS national clearinghouse (hub) Standard Internet-based XML Vital Event Transaction (VET) Knowledge database for jurisdiction rules and data availability/mapping Transaction log of exchanges of requests and responses between users and the jurisdictions via the hub Management and billing reports

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 What are the benefits of EVVE? Protects against potential fraudulent activities Improves customer service Facilitates rapid access to accurate and verifiable vital record data Supports the future of business within the vital records offices Integrates easily with current legacy systems Safeguards the confidentiality of data Offers a secure mechanism for communication between agencies and vital records offices

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 EVVE Query Types Birth Verification  Applicant has a certified copy of the birth certificate in their possession Birth Certification  Applicant does NOT have a certified copy of the birth certificate Death Verification  Applicant has a certified copy of the decedent’s death certificate in their possession Death Certification  Applicant does NOT have a certified copy of the decedent’s death certificate

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Birth Verification Required Fields Registrant First Name Registrant Middle Name Registrant Last Name Registrant Date of Birth Registrant Jurisdiction of Birth Either Date Filed or File Number Optional Fields Date Filed if File Number required File Number if Date Field required

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Birth Certification Required Fields  Registrant First Name  Registrant Middle Name  Registrant Last Name  Registrant Date of Birth  Registrant Gender  Registrant Jurisdiction of Birth  Mother’s Maiden Surname Optional Fields  Father’s Surname

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Query Logic EVVE queries for an exact match If no exact match then EVVE executes alternate queries  Soundex searches  Last Name replacements  Remove Day  Adjust Year  Switch Gender  Switch Month/Day  Remove fields

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Query Response Query Return Code If return code indicates a match and data available  File Number  Data Modified Indicator  Deceased Indicator

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Query Return Codes Match  Indication of birth record marked deceased No-Match on one required field  Problem with First Name  Problem with Last Name  Problem with Date of Birth  Problem with Date Filed  Problem with File Number  Problem with Mother’s Maiden Surname  Problem with Gender No-Match on more than one required field Other (time out, no data for that year, etc.)

1. Driver License Applicant with a Birth Certificate 2. At DMV office clerk processes application Clerk enters DL/ID info Clerk enters data from Birth Certificate 3. BC Verification Request 5. SQL query statements 7. EVVE verification response (match or no-match) EVVE HUB 4. BC Verification Request VR WEB SERVER EVVE-SI Module VR EVVE Data Base Log File Vital Records Agency No-Match Analysis 6. SQL results 8. BC Verification Response AAMVA GATEWAY EVVE Birth Verification Process – DMV Office

1. Medicaid Applicant without a Birth Certificate 2. At Medicaid office, clerk uses the EVVE-ui module to enter birth information provided by the applicant 3. BC Certification Request 5. SQL query statements 7. EVVE Certification response (match or no-match) EVVE HUB 4. BC Certification Request VR WEB SERVER EVVE-SI Module VR EVVE Data Base Log File Vital Records Agency No-Match Analysis 6. SQL results 8. BC Certification Response EVVE Birth Certification Process – Medicaid Office EVVE-ui

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 EVVE Pilot with SSA SSA  Birth/Death Verifications/Certifications  August 2002 – December 2003  Participating Vital Records Offices  California, Colorado, Hawaii, Iowa, Minnesota, Mississippi, Missouri, Oklahoma  SSA Local Offices in 26 states

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 EVVE Pilot with AAMVA/DMVs AAMVA  Birth Verifications  May 2004 – ongoing  Vital Records Offices  Iowa, Minnesota, Missouri, Montana, North Dakota, South Dakota  DMV Offices  Iowa, South Dakota, North Dakota

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 AAMVA EVVE Pilot Observations Birth Verification match rates on average (03/01/06 – 03/31/07)  Iowa:84% match rate  Minnesota:91% match rate  Missouri:72% match rate  Montana86% match rate  North Dakota:91% match rate  South Dakota:94% match rate Response times  Range from 3.3 to 8.3 seconds

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 EVVE Pilot with Medicaid Medicaid Offices  Birth Certifications  February 2007 – ongoing  Vital Records Offices  Iowa, Missouri, Montana, North Dakota, South Dakota  Medicaid Offices  South Dakota

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Medicaid EVVE Pilot Observations Birth Certification match rates on average (02/01/07 – 04/30/07)  Iowa:30% match rate  Missouri:81% match rate  Montana50% match rate  North Dakota:78% match rate  South Dakota:50% match rate Response times  Average 3 to 5 seconds

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 No Match Analysis NAPHSIS works with the vital records offices on no- matches Vital records offices work with their sister-agency offices on no-matches Data quality problems with birth records  Date Filed field  Missing on IA pre-1965 records  Generational ID part of Last Name field  Name parsing errors Data entry errors by DMV users Incorrectly provided information entered by Medicaid users Identify training improvements Identify query algorithm improvements for the EVVE system

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 NAPHSIS Involvement with EVVE Established relationships with all vital records jurisdiction data sources Single point of contact Standard-setting mechanisms in place to provide commonality across unique jurisdiction characteristics Clear recognition of the various jurisdiction laws governing vital records access and use of these records

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Implementing EVVE NAPHSIS will establish a roll-out plan NAPHSIS will develop MOUs User agencies  Incorporate EVVE into their business processes  Develop user interface to enter query data and display query response or use the EVVE-ui application  Train users

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Implementing EVVE – Activities at the Vital Records Offices Participate in conference call for EVVE project Establish an EVVE database NAPHSIS/EVVE vendor install EVVE-SI module on web server at the jurisdiction  Purchase web server if necessary Determine connection method between EVVE hub and EVVE-SI module  SSL with authentication – purchase digital certificate  VPN – purchase VPN hardware Identify IT support  To-date has ranged from 48 to 229 hours  Mainframe vs. relational database  VPN connection versus SSL with authentication Identify vital records staff support for no match analysis and data quality evaluation

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Vital Record Offices – Data Preparation for EVVE Need to automate birth records back to 1935  Establish a central database  85% of birth records back to 1935 in electronic format Perform data cleanup and quality improvements to legacy birth records Standardize birth records in EVVE-compliant format Match birth and death records to mark deceased  Within the jurisdiction and between jurisdictions

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 EVVE Advisory Committee AAMVA APHSA CMS DHS DoS DOT/NHTSA NAPHSIS NCHS OPM SSA

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 EVVE Advisory Committee Ensure NAPHSIS, the jurisdictions, and users are working in concert together to rollout a nationwide EVVE system Identified additional EVVE functional requirements Developed a proposed nationwide pricing model

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Conclusion Legislation promotes the EVVE concept  Intelligence Reform and Terrorism Prevention Act  Real ID Act NAPHSIS and its membership want to see EVVE become a nationwide system  Federal agencies  Sister agencies Making EVVE successful requires cooperation and partnership-building relationships  Between NAPHSIS and agencies  Between each jurisdiction vital records office and their respective agencies

The NAPHSIS/NCHS Collaboration Past Successes and Future Challenges Salt Lake City, UT June 3 rd – 7 th, 2007 Contact Information Rose Trasatti EVVE Project Manager NAPHSIS Headquarters (301)