Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2007 Word, Chapter 3 Work with Graphics, Tabs, and Tables

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Microsoft ® Office 2007 Introduction In Skills 1–10, you will: –Insert a picture from a file –Resize and move a picture –Format pictures using styles and borders –Set and enter text with tab stops –Apply a predefined format to a table –Create and format a table

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Microsoft ® Office 2007 Introduction Set and enter text with tab stops Insert a picture Create and format a table Apply a predefined table style Format a picture

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Microsoft ® Office 2007 Skill 1: Insert a Picture from a File Title formatted

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Microsoft ® Office 2007 Skill 1: Insert a Picture from a File By default, pictures are inserted at the insertion point. To insert a picture, on the Insert tab, in the Illustrations group, click the Picture button. You can insert pictures that are scanned, downloaded from the Web, or taken with a digital camera.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Microsoft ® Office 2007 Skill 1: Insert a Picture from a File Likewise, you can insert tables into documents. To insert a table from existing text, on the Insert tab, in the Text group, click the Object button arrow, and then click Text from File.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Microsoft ® Office 2007 Skill 1: Insert a Picture from a File If pictures are too large to fit on a current page, Word creates a new page.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Microsoft ® Office 2007 Skill 2: Resize and Move a Picture Sizing handles Little squares or circles that display around a picture border, which you can use to drag to resize a picture. Alternatively, use the Shape Height and Shape Width buttons to resize images. Drag a corner to resize proportionally. Drag a square sizing handle to resize.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Microsoft ® Office 2007 Skill 2: Resize and Move a Picture Use the horizontal ruler to position images. Picture resized proportionally

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Microsoft ® Office 2007 Skill 2: Resize and Move a Picture Floating object An object that can be moved independently of surrounding text. Drag picture to move

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Microsoft ® Office 2007 Skill 2: Resize and Move a Picture Anchor A symbol to the left of the paragraph mark that indicates to which paragraph the picture is associated. Click the Text Wrapping button and then click Square to apply text wrapping.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Microsoft ® Office 2007 Skill 3: Format Pictures Using Styles and Borders The shape of a picture and special effects of a picture border can be formatted. Built-in picture styles can also be applied using Word. Soft Edges Applied to Picture Click the Picture Effects button and then click Soft Edges.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Microsoft ® Office 2007 Skill 3: Format Pictures Using Styles and Borders For a more dramatic flair, click the Picture Effects button, point to Reflections,and then click Reflection Variations. A soft edge with a higher number of points produces a more dramatic fade between the picture and its border.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Microsoft ® Office 2007 Skill 3: Format Pictures Using Styles and Borders Click the More button to display the Picture Style gallery to view additional styles. Beveled Matte, White style applied to picture

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Microsoft ® Office 2007 Skill 3: Format Pictures Using Styles and Borders Nudge To move an object in small, precise increments by holding down the Control key and pressing the arrow keys. Nudge the picture to align the picture within the border. Color applied to picture border

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Microsoft ® Office 2007 Skill 4: Set Tab Stops

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Microsoft ® Office 2007 Skill 4: Set Tab Stops Tab stop A specific location on a line of text, marked on the Word ruler, to which you can move the insertion point by pressing the Tab key. Left tab stop in horizontal ruler Tab alignment button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Microsoft ® Office 2007 Skill 4: Set Tab Stops Line shows location of tab stop in document. Default tab stops are placed every half inch on the ruler. Right tab stop

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Microsoft ® Office 2007 Skill 4: Set Tab Stops Leader A series of characters that form a solid, dashed, or dotted line that fills the space preceding a tab stop. Leader characters The symbol used to fill the space. Dot leader A series of evenly spaced dots that precede a tab stop.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Microsoft ® Office 2007 Skill 5: Enter Text with Tab Stops Press the Tab key to move one tab stop to the next in a line of text. New paragraph displays same tab markers as previous paragraph. To relocate a tab stop, drag the tab stop marker to a new location.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Microsoft ® Office 2007 Skill 5: Enter Text with Tab Stops Tabbed list completed

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Microsoft ® Office 2007 Skill 5: Enter Text with Tab Stops Click the After button down spin arrow to change spacing to 0 pt.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Microsoft ® Office 2007 Skill 5: Enter Text with Tab Stops To move a tab mark, drag the tab mark. Alternatively, point to the tab mark, and then double-click to display the Tabs dialog box.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Microsoft ® Office 2007 Skill 6: Apply a Predefined Format to a Table Table Consists of rows and columns of text or numbers; used to summarize data effectively. You can format each element of a table individually or you can apply predefined formats to an entire table. Predefined table styles

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Microsoft ® Office 2007 Skill 6: Apply a Predefined Format to a Table Cell The intersection of a row and a column in a table. Click the Designtab, and then click the More button to display the Table Styles gallery.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Microsoft ® Office 2007 Skill 6: Apply a Predefined Format to a Table Clear the First Column check box to remove heavy shading. Shading removed from table

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Microsoft ® Office 2007 Skill 6: Apply a Predefined Format to a Table Table centered between margins and reduced in width

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Microsoft ® Office 2007 Skill 7: Create a Table To create a table from scratch, click the Table button and then specify the number of rows and columns. Tables will have columns of equal width and table rows retain formatting of paragraph above the table. 2x5 table selected

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Microsoft ® Office 2007 Skill 7: Create a Table Table will extend from left to right margin unless an object, like this picture, is in the way. 2x5 table inserted

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Microsoft ® Office 2007 Skill 7: Create a Table Text can be inserted within the table cells and then aligned and formatted. Use the Tab key or arrow keys to move among cells.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Microsoft ® Office 2007 Skill 7: Create a Table Content entered into table

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Microsoft ® Office 2007 Skill 8: Add Rows and Columns to a Table You can add or delete rows to the beginning, middle, or end of a table whenever necessary. Columns can be added to the left or right of the column that contains the insertion point.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Microsoft ® Office 2007 Skill 8: Add Rows and Columns to a Table New row inserted To insert a new row at bottom of table, click to the right of the data in the bottom right- most cell, and then press Tab.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Microsoft ® Office 2007 Skill 8: Add Rows and Columns to a Table When you insert a new column, all columns adjust to equal width unless you have previously adjusted column widths manually, or unless there is a wide text in one of the columns. New column inserted

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Microsoft ® Office 2007 Skill 8: Add Rows and Columns to a Table Dollar signs typically added only to first row in a column of numbers and to total row, if there is one. Dollar sign

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Microsoft ® Office 2007 Skill 9: Format Text in Table Cells You can format text in tables in the same manner that you format text in the document. Click dialog box launcher to display the Font dialog box.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Microsoft ® Office 2007 Skill 9: Format Text in Table Cells First and second rows formatted Font Color button arrow

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Microsoft ® Office 2007 Skill 9: Format Text in Table Cells To apply bold to first column of text, select cells and then, on Mini toolbar, click the Bold button. Columns widen to accommodate the wider bold text.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Microsoft ® Office 2007 Skill 9: Format Text in Table Cells Click Align Text Right button to align text to right. Right align numbers to make them easier to read.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Microsoft ® Office 2007 Skill 10: Format a Table Individual column widths can be adjusted using the AutoFit feature or adjusting individual column widths manually. Click the Table Column Width down spin arrow to reduce column widths manually.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Microsoft ® Office 2007 Skill 10: Format a Table To accommodate a title that spans multiple columns, merge cells to create one wide cell. On the Layout tab, in the Merge group, click the Merge Cells button.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Microsoft ® Office 2007 Skill 10: Format a Table To adjust borders, click the Borders button arrow. Vertical borders removed

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Microsoft ® Office 2007 Skill 10: Format a Table Title font size increased Picture moved

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Microsoft ® Office 2007 Skills for Success In Chapter 3, you practiced the following skills: –Insert a picture from a file –Resize and move a picture –Format pictures using styles and borders –Set and enter text with tab stops –Apply a predefined format to a table –Create and format a table

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Microsoft ® Office 2007 More Skills for Success You will now practice the following additional skills: –Insert a text box –Create a WordArt title –Create a table from an existing list –Insert a drop cap

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Microsoft ® Office 2007 More Skills 11: Insert a Text Box Text box A movable, resizable container for text or graphics. Text boxes can give different orientation for text and can be placed anywhere in document. Click the Draw Text Box button and then drag to create a text box.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Microsoft ® Office 2007 More Skills 11: Insert a Text Box When created, text box displays insertion point so you can begin typing text. You can apply formatting to text in a text box like any other text.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Microsoft ® Office 2007 More Skills 12: Create a WordArt Title WordArt A gallery of text styles with which you can create decorative effects, such as shadowed or mirrored text. Although WordArt changes text to a graphic object, it can still be edited. Click WordArt button to display gallery.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Microsoft ® Office 2007 More Skills 12: Create a WordArt Title WordArt style 13 applied to title

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 50 Skills for Success with Microsoft ® Office 2007 More Skills 13: Create a Table From an Existing List Any text can be converted into a table. If text in each paragraph is separated by separator characters, you can create multiple column tables. Separator characters Characters such as tabs or commas that separate text in a paragraph.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 51 Skills for Success with Microsoft ® Office 2007 More Skills 13: Create a Table From an Existing List To convert text, click the Table button, and then click Convert Text to Table. Select number of columns. Select AutoFit to contents option button.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 52 Skills for Success with Microsoft ® Office 2007 More Skills 13: Create a Table From an Existing List Click the Properties button to display the Table Properties dialog box. Set preferred table width. Set alignment.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 53 Skills for Success with Microsoft ® Office 2007 More Skills 14: Insert a Drop Cap Drop cap The first letter (or letters) of a paragraph, enlarged and either embedded in the text or placed in the left margin. A drop cap gives a document a professional look, but should be used only one time in any document. Drop cap button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 54 Skills for Success with Microsoft ® Office 2007 More Skills 14: Insert a Drop Cap You can format drop caps like other text.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 55 Skills for Success with Microsoft ® Office 2007 Congratulations You have now completed all Skills for Word, Chapter 3

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 56 Skills for Success with Microsoft ® Office 2007 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall