MEPA Preparation: The Completed Staff Work REGION XII - SOCCSKSARGEN

PRIMING ACTIVITY

REFLECT! 1. What can you say about the illustrations? 2.How does it connect to the preparation of MEPA or the Completed Staff Work (CSW)?

At the end of the session, the participants are expected to: Explain basic concepts of scoping, dashboard of key performance indicators and segmentation as quantitative data; Discuss pointers in discussing outcome progress implementation makers vis-à-vis key performance indicators; and Prepare completed staff work (CSW) for MEPA presentation. Session Objectives:

DivisionKnow (What I KNOW) Want (What I want to Know) Learn (What I Learned) Cotabato Province Completed Staff Work Process of Preparing the CSW, importance, benefits and who shall prepare the CSW Cotabato City Importance of CSW, Target time to complete the CSW, duties and functions Composition of the Group, Essence and importance SaranganiOrganic, structure and mechanisms Roles, Functions and Responsibilities KWL CHART

Gather Data & Information Process & Analyzed to gain INSIGHTS Facilitate Managerial Actions/ Adjustments Achieve and Accomplish Objectives Storing of Data & Information Monitoring and Evaluation

MEPA Technology Track Efficiency (Implementation) Plan versus Actual (Physical) Track Efficiency (Implementation) Plan versus Actual (Financial) Track Effectiveness ( Key Performance Indicators) Access and Efficiency Track Effectiveness ( Key Performance Indicators) Quality

Gather Data & Information Process & Analyzed to gain INSIGHTS Facilitate Managerial Actions/ Adjustments Achieve and Accomplish Objectives Storing of Data & Information Monitoring and Evaluation

Looking at the Bigger Picture of DepED Planning and M&E Decentralized Setting

COMPLETED STAFF WORK

Quantitative Data for Decision Making Key Concepts : Scope Plan versus Actual (Physical) Plan versus Actual (Financial) Dashboard – is a visual display of a small number of critical metrics or KPIs so that stakeholders can see the necessary information at a glance in order to make informed decision (Accomplishments) Key Performance Indicators (Access, Efficiency and Quality) Segmentation – part/section/segregate Type / Classification of schools Location Target groups or learners Size or population Program recipient Achievement (Quartile ratio)

What is the pie/table telling us? ProgramsAllocationUtilization %Utilization to Date SBM1,000,000850, % ECARP1,200,000500, % Muslim Education3,000,000300, % IP Education790,800520, % SPED3,000,0002,500, % TechVoc2,000,0001,221, % STE 2,300, , % ALS 2,000, , % MOOE 1,000, , % OVERALL BUDGET16,290,8007,581, %

Elementary SchoolsSecondary Schools 1Banisil CES (rural)J. Ang NHS (rural) New Society CES (urban)GSCNSSAT (urban) 3Jose R. Lansang ES (urban)GSC SPED IS (urban)2 4New Mabuhay ES (rural)Bawing NHS (rural)3 5Bawing ES (rural)Buayan NHS (rural)4 6Upper Tambler I CES (urban)Valdomar NHS (rural)5 7GSC ES for the Arts (urban)Busano, Sr. HS (rural)6 8H.N. Cahilsot CES I (urban)Bula NSF (urban)7 9Habitat Community ES (rural)Upper Labay HS (rural)8 10Dadiangas West CES (urban)E. Buscano Sr. HS (rural)9 Sambo-Ngilay HS (rural)10 INCREASING ENROLLMENT (SY ) ACCESSACCESS Data Map

Elementary SchoolsSecondary Schools 1R. Acharon CES (urban)Irineo NHS MD (urban) 2Fatima CES (urban)Labangal NHS (urban) 3P. Acharon Sr. CES (urban)Lagao NHS (urban) 4GSC SPED IS (urban)Banisil NHS (rural) 5H.N. Cahilsot CES II (urban)GSC NHS (urban) 6Dad. South CES (urban)Baluan NHS (rural) 7Lagao CES (urban)Lanton HS (urban) 8San Jose ES (rural)Dad. North HS (urban) 9Bula CES (urban)Datu B. Balunto NHS (rural) 10Batomelong ES (rural)Tinagacan NHS (rural) DECREASING ENROLLMENT (SY ) ACCESSACCESS Data Map

Comparative Performance on Enrolment, by Type of Schools and School Year to School Year (SYs )

Division of General Santos City Comparative Performance on Drop-out, by Type of Schools and School Year to School Year (SYs )

Division of General Santos City Comparative Performance on NAT Grade 6 MPS, by Subject

What is the graph telling us?

Suggested Flow of MEPA Presentation Present the following: District/School Profile (1 slide) Program Implementation Progress - Plan versus Actual (Physical) Plan versus Actual (Financial) Highlight strengths and bottlenecks of the program design and implementation Proposed plan adjustments ( Operationalization of program design, system and policy) Dashboard (Access, Efficiency and Quality) dependent on quarter theme and focus Dashboard must be supported by maps, charts and tables Provide support explanation relative to KPIs increase/decrease whether barriers or bottlenecks through stories, issues and risks. Proposed/suggested action

School Major Accomplishments (Performance Indicators, Outputs Achieved, Improved Fund Utilization, Progress Markers) Major Difficulties (Access/Quality, Project Management, Fund Utilization, Relations with stakeholders) Lessons learned (IP/Muslim Education, Project Management) Major Issues (Policy Needs, Funds and Financial Management, Project Implementation, Capacity Building) Highlights for 36 IP teachers LET passers – Ang kwento ng kwenta Division initiated Division Review for IP teachers to take the LET examination  Lack of capacity of SH to motivate IP/Muslim parents to send their children to school  Distance and difficult terrain  Mobilization of teachers to reach out concerned community and parents  RO to develop Internal and external factors to assess the increase and decrease of KPIs  Measuring the awareness of all stakeholders teachers  TA for the cooperative marketing strategies  TA how to credit the records of the students/pupils or accelerate pupils under catch-up program  TA on tools to assess the capacity of SHS and teachers School Synthesis Template of SMEPA

School Major Accomplishments (Performance Indicators, Outputs Achieved, Improved Fund Utilization, Progress Markers) Major Difficulties (Access/Quality, Project Management, Fund Utilization, Relations with stakeholders) Lessons learned (IP/Muslim Education, Project Management) Major Issues (Policy Needs, Funds and Financial Management, Project Implementation, Capacity Building) Highlights for 36 IP teachers LET passers – Ang kwento ng kwenta Division initiated Division Review for IP teachers to take the LET examination  Lack of capacity of SH to motivate IP/Muslim parents to send their children to school  Distance and difficult terrain  Mobilization of teachers to reach out concerned community and parents  RO to develop Internal and external factors to assess the increase and decrease of KPIs  Measuring the awareness of all stakeholders teachers  TA for the cooperative marketing strategies  TA how to credit the records of the students/pupils or accelerate pupils under catch-up program  TA on tools to assess the capacity of SHS and teachers District Synthesis Template of SMEPAs

Prepare a 20-minute District MEPA presentation for the 1 st Quarterly DMEPA. Let’s do

“ Accountability breeds response-ability." Stephen R. Covey.