Communicating with Senior Leaders With Powerful Presentations 2nd Annual CANTO (Caribbean National Telecommunications Organization) HR/Training Best Practices Conference July Nassau Bahamas.

3 M’s

Message - Content

Logical Development of Materials  Have an objective: Informative Prove or disprove an idea Build appreciation  New product Motivate audience to act/action

Determine Your Audience  Consider knowledge base of the audience  Audience attitude to subject  Various ways to present new info Using props

Selecting Material  Exercise restraint  Be selective  Develop a theme  Choice of words

Arrange Presentation  Employ topical arrangement Give an example of topical arrangement  Cause and effect Commence discussion by identifying the situation (the effect)

Organize Presentation  Current problems and solutions  Chronological order  Use relevant materials

Simplicity  Simple and direct  Make sure main ideas are obvious

Accuracy of Statements  Substantiate facts and sources  The conclusion should harmonize with facts  Try to anticipate questions  Have a concrete understanding of the material

Effective Conclusion  Do not undervalue its significance  Primary purpose for the conclusion: Show the audience what is require Should be mobilize to the point of action

Method

1 – 7 – 7 Rule  One concept per slide  7 lines of text  7 words per line

Effective use of Visual Aids  Use thought-provoking pictures  Ensure visual aids can be seen from a distance  Make certain audience can understand writing from the back of room  Use Visual aids to reinforce ideas and not to entertain

Use before and after pictures

Background Colour  What to use  What not to use

Font Styles, Sizes and Colours  Employ styles that have maximum effect on audiences Keep it simple  Avoid certain font sizes and Colour

Slide Animation and Sounds  Simple is best

Presenting Numbers  Graphs  Pie Chart

Effective Use of Questions, Illustrations and Examples  Use to introduce important thoughts  To reason on a subject  To add emphasis  Use as a lead up to an important point

Messenger - You

Prep for delivery  Do not start at the PC  Understand clearly what you need to do  Sketch out the idea  Use of “sticky stories” or attention grabbers  Find the necessary time to prepare

Fluent Delivery  Be well prepare  Do not read from “Q” Card  Be Natural Conversational/ interactive  Express viewpoints with conviction  Employ pausing  The power of non-verbal communication

Connect with your audience  Visual contact  Voice quality and volume  Room movement Limit movement Pace of movement  Ask questions to promote interaction  Ensure comfort group is comfortable

Gestures & Facial Expressions  Limit Movement: Hands & Shoulders Body Head  Types: Descriptive Emphatic

Does and Don'ts  Never read from slides or “Q” cards  Avoid nervous pacing  Avoid “phone booth pose”  Turn off cell phone  Do not hide behind the podium  Do not lean on the podium  Do not add addition materials unless it drives home an important point.  Be aware of slang

 Don’t put every word on the slide  Make sure to check spelling and grammar  Avoid excessive bulleting  Avoid over crowding slides with numbers and data  Do not point at your audiences  Do not turn your back on audience  Keep it simple and to the point

Presentation Applications  Flash  Key Notes for OS 10  ISpring  Free PowerPoint to flash converter

Websites of Interest  Images for presentation  Website by Garr Reynolds  webinar-creating-powerful-presentations- with-nancy-duarte/ webinar-creating-powerful-presentations- with-nancy-duarte/ Info by Nancy Duarte of Duarte Design