SSAI PY2012 Three Month Grant Project Performance Plan (PPP) Webtool Webinar t We will start in 5 minutes. t Please dial in by following the instructions (to see those instructions again click the audio icon)

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Senior Service America’s Three Month Grant Project Performance Plan (PPP) Webtool Webinar June 14, 2012

Agenda t Today’s Presenters: Joe Gallagher and Chris Garland t Webinar Length 2:00 – 3:00 p.m. 2:00 – 3:00 p.m. t Review Three Month Grant Project Performance Plan (PPP) Webtool Questions/Answers Questions/Answers t Next Steps t Adjourn

PY12 Will Be A Challenging Year t 3 month grant (July 2012– September 2012) DOL Mandated Enrollment Freeze DOL Mandated Enrollment Freeze Post SGA Transition Post SGA Transition No participant transfers/ no lay-offs of participants No participant transfers/ no lay-offs of participants t 9 month grant (October 2012 – June 2013) t However…. Advance planning will give you an advantage to run your program Advance planning will give you an advantage to run your program As always, SSAI is here to help you As always, SSAI is here to help you

DOL Enrollment Freeze t t DOL expects to freeze (stop) new enrollments on or about July 15 and last through October 1 – exact dates coming soon Question #28 on Participant Form – must have date of 7/15/12 or earlier!!! t t DOL has frozen (stopped) any participant transfers. See also SSAI SCSEP Policy 602-E. t t Why? To ensure SPARQ data is accurate for the transfer of data between national grantees post SGA

Let’s Take Some Questions/Comments About the 3 month period and PPP Raise Your Hand to Confer by Phone or Send Me a Note

Let’s Review the Three Month Grant Project Performance Plan (PPP) Webtool

Highlights of 3 Month PPP t Estimated 3 month Participant Wage budget inserted t 3 month PPP automatically includes expected carry-over from your last PY2011 PPP t Still have ability to adjust hours per pay period – 12 hours per week is the minimum t Access exit activity from PY2011 as you create your 3 month PPP t Number of 3 month authorized positions visible

Your Analysis (PPP) is Vital If you don’t think you can afford 20 hours per week effective July 1, 2012 need to notify SSAI Front End Team immediately PY12 First Quarter PPP reflects your analysis of 3 month period PY12 First Quarter PPP reflects your analysis of 3 month period Need to submit your first PY12 First Quarter PPP to SSAI by Thursday June 21st Need to submit your first PY12 First Quarter PPP to SSAI by Thursday June 21st We expect subgrantees to spend all of their PW funds by September 30 th without overspending We expect subgrantees to spend all of their PW funds by September 30 th without overspending No participant transfers or lay-offs for exits No participant transfers or lay-offs for exits

Key Points for PY12 PPPs t For those going forward with 20 hours per week all program year: New enrollments may be needed to spend your funds but no participant can start after July 15 th – DOL enrollment freeze (#28 on Participant Form – Date Eligibility Determined– first day you can pay participant) New enrollments may be needed to spend your funds but no participant can start after July 15 th – DOL enrollment freeze (#28 on Participant Form – Date Eligibility Determined– first day you can pay participant) Assess your waiting lists and plan for prompt enrollment from July 1 – July 15 th Assess your waiting lists and plan for prompt enrollment from July 1 – July 15 th Ask for help with unsubsidized placement promptly if you encounter problems Ask for help with unsubsidized placement promptly if you encounter problems t Continue with exits as needed to keep your SCSEP balanced

For those who decided to reduce hours below 20 in July t Start at the lowest number of hours a sponsor can afford and then move in the direction of increasing hours Gives participants something to look forward to such as an increase from 12 hours to 16 hours Gives participants something to look forward to such as an increase from 12 hours to 16 hours Continue with your unsubsidized and other exits. Continue with your unsubsidized and other exits. SSAI’s approach is conservative, for the benefit of your participants and the integrity of your SCSEP. SSAI’s approach is conservative, for the benefit of your participants and the integrity of your SCSEP. Sample letters notifying participants and host agency supervisors of reduced hours are posted on the Partners’ Page Sample letters notifying participants and host agency supervisors of reduced hours are posted on the Partners’ Page t SSAI will expect you to spend all of your PWFB by September 30th

Key Points to Remember About Your Three Month PY12 PPPs t No enrollment expected for any project less than 20 hours or after the DOL July 15 th enrollment freeze t If you decide to begin the PY2012 First Quarter grant at less than 20 hours per week…. 12 hours per week minimum floor across SSAI network – to preserve program integrity 12 hours per week minimum floor across SSAI network – to preserve program integrity Start out at lowest number of hours with hope of being able to increase hours as program year progresses Start out at lowest number of hours with hope of being able to increase hours as program year progresses t Remember to include in your PPP “other exits” participants who will be exiting because they are not waiver eligible and will be reaching their 4 year time limit on SCSEP

Let’s Take Some Questions Regarding Starting at 20 hrs/wk versus less Raise Your Hand to Confer by Phone or Send Me a Note

Next Steps t Next Thursday, June 21st – deadline for you to complete your PY2012 First Quarter project performance plan (PPP) plan on the webtool t Monday, June 25th – deadline by which a Front End Support Team Program Officer will follow- up with you and provide feedback on your PY2012 First Quarter 3 month PPP t If you are reducing hours below 20, then next Friday, June 22 nd is the deadline for you to notify your participants and host agency supervisors in writing of reduced hours starting on Monday, July 2nd

Questions After This Webinar t Contact the Front End Support Team and a FES Program Officer will respond: or or Call: ; or Call: ; or Open a case via the Cloud Portal Open a case via the Cloud Portal

Adjourn t We will notify you when the following can be found on the SSAI Partners’ Page: Today’s PowerPoint Presentation Today’s PowerPoint Presentation Link to today’s webinar recording will be in the “Webinars” tab of the SSAI Partners Page Link to today’s webinar recording will be in the “Webinars” tab of the SSAI Partners Page t Thank you for attending!