McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Access 2002 Lesson 1 Introduction to Databases
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 2 McGraw-Hill/Irwin Lesson 1: Introduction to Databases Manual Databases Electronics Databases Database Terminology –Field –Record –File
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 3 McGraw-Hill/Irwin Starting Access Desktop Start Menu Choose Microsoft Access
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 4 McGraw-Hill/Irwin Access Screen Database Window Application Title bar Menu bar Database Tool bar Task pane
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 5 McGraw-Hill/Irwin Access Screen Status bar Database window title bar Database window control menu icon Database objects
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6 McGraw-Hill/Irwin Navigating in Datasheet View Specific record box Current record symbol Record selector New record New record symbol
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 7 McGraw-Hill/Irwin Navigating in Datasheet View Total number of records Field names (Field selectors) View next record View first record
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8 McGraw-Hill/Irwin Working in Table Design View Table design tool bar Insert rows button Current record symbol Row selector Table design window
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 9 McGraw-Hill/Irwin Working in Table Design View Set other field properties to further restrict the data that can be entered into a field Set the required data type property
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 10 McGraw-Hill/Irwin Formatting a Datasheet Data formatting dialog box
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 11 McGraw-Hill/Irwin Formatting a Datasheet Double click the right boundary of a field selector to size the column to its best fit, or click and drag the boundary to the left or right to custom size an individual column
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 12 McGraw-Hill/Irwin Formatting a Datasheet Use the vertical resizing pointer to click and drag the border between any two row selectors to change the row height for the table
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 13 McGraw-Hill/Irwin Formatting a Datasheet Table datasheet tool bar Formatting datasheet tool bar
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 14 McGraw-Hill/Irwin Creating a Drop-Down List Creating a value list
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 15 McGraw-Hill/Irwin Creating a Drop-Down List Lookup field properties
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 16 McGraw-Hill/Irwin Entering Records in a Datasheet Control menu icons New record button
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 17 McGraw-Hill/Irwin Entering Records in a Datasheet New record button on the table datasheet tool bar Sizing buttons for the database window
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 18 McGraw-Hill/Irwin Entering Records in a Datasheet Delete record button Edit record symbol Undo button
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 19 McGraw-Hill/Irwin Entering Records in a Datasheet Deletion warning dialog box Delete shortcut key
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 20 McGraw-Hill/Irwin Understanding Shared Fields Subdatasheets for the customers table
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 21 McGraw-Hill/Irwin Understanding Shared Fields A one-to-many relationship: the value in the CustomerID field in the customer table will match many records for that customer in the order table
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 22 McGraw-Hill/Irwin Getting Help and Exiting Access Click on Question icon for a list of help topics
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 23 McGraw-Hill/Irwin Getting Help and Exiting Access List of help topics
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 24 McGraw-Hill/Irwin Getting Help and Exiting Access Microsoft Access Help window
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 25 McGraw-Hill/Irwin Getting Help and Exiting Access Help on format property feature Auto tile button Print button
The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 26 McGraw-Hill/Irwin Getting Help and Exiting Access Help on format property feature Hide button Back and forward buttons