Course ILT Forms and queries Unit objectives Create forms by using AutoForm and the Form Wizard, and add or modify form headers and footers Open and enter data in a form; modify form controls and properties; align form controls; use a form to modify data; and save, close or delete a form Find, sort and filter records in forms Create and run a simple query, save a query, modify a query to add fields, specify or modify criteria in a query, and close or delete a query

Course ILT Topic A Topic A: Creating forms Topic B: Modifying forms Topic C: Finding, sorting, and filtering records Topic D: Queries

Course ILT Forms Primary objects to enter and edit data Three views: –Design view - to create a form –Datasheet view - to view row and column format –Form view - to view one record

Course ILT Using AutoForm 1.Open the database 2.Select the table to base form 3.Click AutoForm button 4.Save the form

Course ILT The Design view window Form Header section Field list Footer section Detail section

Course ILT Using the Form Wizard 1.Click Form 2.Click New button 3.Select Form Wizard and table 4.Click OK 5.Select the fields to display 6.Select layout 7.Select style 8.Enter name of form, click Finish

Course ILT Adding a header 1.Click form header section 2.Click Toolbox button 3.Select label control from toolbox 4.Place label control in form header 5.Enter the heading 6.Save the form

Course ILT Topic B Topic A: Creating forms Topic B: Modifying forms Topic C: Finding, sorting, and filtering records Topic D: Queries

Course ILT Opening a form 1.Click Forms 2.Select form 3.Click Open

Course ILT Entering data in a form 1.Click New Record button 2.Type data 3.Press tab 4.Repeat step 2 & 3 for other fields 5.Save and close form

Course ILT Modifying controls 1.Select fields 2.Drag controls to reposition 3.Save form

Course ILT The Property Sheet

Course ILT Aligning controls 1.Open form in Design view 2.Select controls 3.Choose Format, Align, and menu option 4.Update and close form

Course ILT Modifying data 1.Open form in Form view 2.Click field to modify 3.Type text

Course ILT Saving a form 1.Choose, File, Save As to open the Save As dialog box 2.Enter the name 3.Click OK

Course ILT Deleting a form 1.Close the form 2.Click Forms 3.Select the form 4.Press Delete

Course ILT Topic C Topic A: Creating forms Topic B: Modifying forms Topic C: Finding, sorting, and filtering records Topic D: Queries

Course ILT Finding records 1.Place insertion point 2.Click the Find button 3.Verify that Find tab is active 4.Enter data 5.Click Find Next 6.Click OK when done

Course ILT Sorting records Select the field Click Sort Ascending button or Sort Descending button

Course ILT Applying a filter to a form 1.Click the Filter By Form button 2.Select the field 3.Select the value to set filter 4.Click Apply Filter

Course ILT Topic D Topic A: Creating forms Topic B: Modifying forms Topic C: Finding, sorting, and filtering records Topic D: Queries

Course ILT Creating a simple query 1.Open Database 2.Click Queries 3.Click New 4.Select Design View and click OK 5.Add table and click Close 6.Select fields

Course ILT The query Design view

Course ILT The Save As dialog box

Course ILT Adding fields to a query 1.Click cell of Field row 2.Select field from list

Course ILT Using criteria 1.Click the Criteria cell 2.Enter expression

Course ILT Changing criteria 1.Click the Criteria cell 2.Enter new expression 3.Run query

Course ILT Close a query Choose File, Close Click Close on the Control menu Click Close button

Course ILT Deleting a query 1.Close the query 2.Click Query 3.Select query 4.Press Delete

Course ILT Unit summary Created forms by using the AutoForm and the Form Wizard, and added a title and footer to a form Opened and entered data in a form, modified controls and form properties, aligned controls, modified data, saved, closed, and deleted a form Searched, sorted and filtered records Created, ran, and saved a simple query, modified and specified criteria, closed and deleted a query