Senior Elective Tutorial MS Access Database: Student Records

Open MS Access:

Create a New Database #1. #2.

Insert Your Name To ‘Name’ The Database

Create A Table In Design Mode

Begin Setting Up The Table: Student ID Number Right Click#2. #1. #3.

Save the Table

Add Last Name Field SLName = Students last name

Add Additional Field Information As Shown

Save Your Work OFTEN!!!

Adding in Special Field (Phone Number) #1. #2. #3.

Yes/No Values for Assignment Submission

Save Your Work OFTEN!!!

Switch To Datasheet View

Close The Table

Switch To Forms and Create Form Using Wizard #1. #2. (Double click)

Click To Select All Fields #1. #2.

Select Layout Type (Columnar) #1. #2.

Select Style of Choice #1. #2.

Name The Form and View It #1. #2. #3.

This Form Will Allow For Data Entry

Enter Sample Data #1. Student # is Required!! Note: The Input Mask Shows Up!! Nothing Has Been Submitted Yet!! This Is The First Record!! Click Here To Enter Next Record

Save Your Work OFTEN!!!

Enter A Second Student Record Jane Has Submitted Assignment 1

Save Your Work OFTEN!!!

Close This Input Form

Making A Phone Contact Report #1. #2. (Double click)

Select Fields To Be Shown In Phone Contact Report #1. #2.

Repeat Previous Steps For The Following Fields #1. #2.

There Is No Need For Grouping In This Report #1.

Sorting The Report By Ascending Last Name #1. #2. #3.

Format The Report #1. #2.

Pick The Style You Wish #1. #2.

Name The Report And View It #1. #2. #3.

PhoneContactReport Click here when finished viewing report

Now We Will Create A Query #1. #2. (Double click)

Add Fields To The Query #1. #2.

Detail or Summary Query? -> Detail #1.

Name And Modify The Query #1. #2. #3.

Make The Query Show Only Students Who Have Submitted All Assignments Type ‘True’ In These Fields Then Save The QueryLastly, Close The Query

See If Any Student Has Submitted All Three Assignments Double Click

There Are No Students Who Have Submitted All Assignments

Close The Query

Ensure That Everything Has Been Saved

Now The Program Can Be Exited

After Completing This Tutorial:  You should have created a table to hold student information and information about the status of assignments.  You should have created a form to allow for the input of the information.  You should have created a report to show student contact information.  You should have created a query to see which students have submitted all three assignments.

That’s It, That’s All  Thank you for taking the time to complete my tutorial.  I hope it provided you with some basic skills to deal with MS Access and some ‘everyday’ data that you may come across.  If you have any questions, comments or concerns, please contact me using the link on my main page.