Federal Acquisition Service U.S. General Services Administration GSAXcess®: Acquiring Excess Property Part 1 Instructor name: Rickey D. Parker Title: Chief, Utilization and Donation Program Date: June 2009

Federal Acquisition Service U.S. General Services Administration Course objectives:  How to search for excess property using GSAXcess ®  How to select excess property using GSAXcess ®  The Role of the APO

Federal Acquisition Service U.S. General Services Administration SEARCH PROPERTY

Federal Acquisition Service U.S. General Services Administration

Federal Acquisition Service U.S. General Services Administration How Do I Search For Property?  Basic  Advanced  Global  Want List Which is the best?

Federal Acquisition Service U.S. General Services Administration Basic Search – Specific Item from Home Page Click on the picture to go to the login screen. Login to GSAXcess® and be taken to the property item

Federal Acquisition Service U.S. General Services Administration Basic Search – Log In Login to GSAXcess® with your User ID (Access Code) and password

Federal Acquisition Service U.S. General Services Administration Basic Search – Property Data Sheet GSAXcess® takes you directly to the property data sheet to view or add item to shopping cart Clicking on the thumbnail will enlarge the picture

Federal Acquisition Service U.S. General Services Administration Basic Search – Property Data Sheet Clicking on the thumbnail will enlarge the picture, roll over with your mouse to view

Federal Acquisition Service U.S. General Services Administration Basic Search - Property Items by Category Screen Wow! 40 Categories First screen you see when you login GSAXcess®

Federal Acquisition Service U.S. General Services Administration Basic Search - Property Items by Category Screen Clicking on the picture will take you directly to the property data sheet

Federal Acquisition Service U.S. General Services Administration Basic Search – Property Data Sheet GSAXcess® takes you directly to the property data sheet to view or add item to shopping cart

Federal Acquisition Service U.S. General Services Administration Basic Search - Property Items by Category Screen You can view all the property in GSAXcess® at once by clicking on “Total Number of Items Available”

Federal Acquisition Service U.S. General Services Administration Basic Search – Display Total Items Available Selecting “Total Items Available” will normally produce multiple pages of general results. Navigate by clicking next page, previous page, or enter a page number and click Go To. The Total Items Available is no longer in hypertext.

Federal Acquisition Service U.S. General Services Administration Basic Search – Display Total Items With Photos Clicking on “Items with photos” will display all the items that have photos.

Federal Acquisition Service U.S. General Services Administration Basic Search – Total Items Available With Photos The camera icon indicates that the property item has a photo. There are 1,137 items with photos.

Federal Acquisition Service U.S. General Services Administration Camera Icon Results Clicking on the camera icon will display a picture of the property item. Clicking on the Item Control Number will display the Property Data Sheet.

Federal Acquisition Service U.S. General Services Administration Item Control Number Results Clicking on the Item Control Number will display the Property Data Sheet. The Property Data Sheet contains the photos and all information about the property

Federal Acquisition Service U.S. General Services Administration Basic Search - Property Items by Category There are 12 Boats, 5 of the boats have pictures. Clicking on the hypertext Category of “Boats” will display all the boats available in GSAXcess®.

Federal Acquisition Service U.S. General Services Administration 50 Items or Less Display Listed by State and then Item Name All the boats available in GSAXcess®. Clicking on 1236WW-8347-MN02 displays the Property Data Sheet. Indicates Competing Requests Surplus Release Date is the End of Screening Date.

Federal Acquisition Service U.S. General Services Administration Property Data Sheet - Basic Search Clicking on the thumbnail will enlarge the picture

Federal Acquisition Service U.S. General Services Administration View Competing Requests Click Back To Return To Previous Page Competing Interests

Federal Acquisition Service U.S. General Services Administration Property Data Sheet - Basic Search Click Back To Return To Previous Page

Federal Acquisition Service U.S. General Services Administration More than 50 Items – Property Items by Category then State Category- Fire Trucks and Fire Fighting Equipment (123 Items) Hypertext changes colors from Blue to Purple indicating you have already visited them.

Federal Acquisition Service U.S. General Services Administration More than 50 Items – Results Break Down by State More than 50 property items will by displayed by State listing

Federal Acquisition Service U.S. General Services Administration Pennsylvania Search Results Listed by Item Name Search Results - Pennsylvania (20 Items) There are 20 Total Item Available with zero photos in the state of Pennsylvania

Federal Acquisition Service U.S. General Services Administration Basic Search – Disaster Relief Items The Disaster Relief Items button will take you to a listing of common property items desired in an emergency situation

Federal Acquisition Service U.S. General Services Administration Disaster Relief Items Search Screen There are 13 major categories with related subcategories

Federal Acquisition Service U.S. General Services Administration Other Basic Search Options Other searches available are 15 predefined searches called the Basic Search Options

Federal Acquisition Service U.S. General Services Administration Other Basic Search Options – Drop Down Selecting and Clicking on the hypertext search option will display all the property items for that criteria

Federal Acquisition Service U.S. General Services Administration Other Basic Search Options – Definitions Unused items have never been used. New items are newly reported that day. Closing items screening ends that day.

Federal Acquisition Service U.S. General Services Administration All Items by State Basic Search Selecting and Clicking on “All Items By State” hypertext search option will display a listing of all States and property items

Federal Acquisition Service U.S. General Services Administration All Items by State Basic Search Selecting and Clicking on the desired State hypertext will display all the property items for that State

Federal Acquisition Service U.S. General Services Administration Results - All Items by California Basic Search All the property items for the State of California are listed with number of photos

Federal Acquisition Service U.S. General Services Administration Advanced Search Two Methods to Get There The Advanced Search is a method to search that limits your results by criteria you select. There are two methods to get to Advanced Search, Advanced Search button or the Menu button

Federal Acquisition Service U.S. General Services Administration Advanced Search By clicking Search and Select from the Main Menu, the Advanced Search screen will display

Federal Acquisition Service U.S. General Services Administration Advanced Search By clicking Search and Select from the Main Menu, the Advanced Search screen is displayed.

Federal Acquisition Service U.S. General Services Administration Advanced Search You can go directly to the Advanced Search screen by clicking on the Advanced Search button from any screen in GSAXcess®

Federal Acquisition Service U.S. General Services Administration Advanced Search Screen Search by FSC Search by DRMO or RCP Search by Noun Name You can add secondary criteria Search by Dates

Federal Acquisition Service U.S. General Services Administration Secondary Criteria  Will refine your search.  Will show fewer items.  Will eliminate unwanted items from results.

Federal Acquisition Service U.S. General Services Administration Search by FSC

Federal Acquisition Service U.S. General Services Administration Results of Search by FSC

Federal Acquisition Service U.S. General Services Administration Search by DRMO Click on Hypertext to Select one DRMO or Select Checkboxes for All DRMO’s

Federal Acquisition Service U.S. General Services Administration Search by DRMO Click on Hypertext to select a DRMO

Federal Acquisition Service U.S. General Services Administration Search by DRMO GSAXcess® prefills the AAC, then click Search

Federal Acquisition Service U.S. General Services Administration Results Search by DRMO Message line displays the number of results

Federal Acquisition Service U.S. General Services Administration Search by All DRMOs Click checkbox for all DRMO’s

Federal Acquisition Service U.S. General Services Administration Search by All DRMOs All property in all DRMO’s is displayed

Federal Acquisition Service U.S. General Services Administration GLOBAL SEARCH – item name, make, model, and manufacturer You can search all GSAXcess® property by performing a “Global Search”. By typing in the words you want to search by and how you want to search, the system will return results

Federal Acquisition Service U.S. General Services Administration Exact Phrase Results – 0 matching record found “Kodak Camera” and “Exact Phrase” searches for the words Kodak Camera in exactly that order in the noun name, make, model or manufacturer fields

Federal Acquisition Service U.S. General Services Administration Any Word Results (Kodak OR Camera in any field) “Kodak Camera” and “Any Word” searches for either of the words Kodak or Camera in any order in the noun name, make, model or manufacturer fields

Federal Acquisition Service U.S. General Services Administration All Words Results (Kodak AND Camera in any field) “Kodak Camera” and “All Words” searches for the words Kodak and Camera in the record in the noun name, make, model or manufacturer fields Separate Fields Noun Name

Federal Acquisition Service U.S. General Services Administration All Words Results (Kodak AND Camera in any field)

Federal Acquisition Service U.S. General Services Administration Want List A want list lets GSAXcess® do the searching for you

Federal Acquisition Service U.S. General Services Administration Want List You can search by FSC, Item Name, Minimum Condition Code, by States

Federal Acquisition Service U.S. General Services Administration Want List Notices  You will receive want list s for 180 days from request when property reported matches your criteria.  And on expiration date warning you of impending expiration unless you entered less than 180 days.

Federal Acquisition Service U.S. General Services Administration My contact information: address: Telephone number:

Federal Acquisition Service U.S. General Services Administration The Role of the Area Property Officer:  Provide expert advise and training  Problem Solving  Promotes program objectives  Approves transfer orders

Federal Acquisition Service U.S. General Services Administration