Test Information Distribution Engine (TIDE) Copyright © 2014 American Institutes for Research. All rights reserved. South Dakota Smarter Balanced Assessment

Activate your new TIDE account Log in to TIDE Navigate the TIDE interface Understand account permissions Understand the TIDE key features Objectives 2

Manages user accounts Manages students Eligibilities Test settings Manages rosters Manages test events Appeals Test windows Test discrepancies and special codes What is TIDE used for? 3

Roles and Permissions 4

5 Task or SiteDA*DC*SC*TE*TA* Access to Test Information Distribution Engine (TIDE) Features and Tasks Working with Student Information Retrieving Student Records Viewing and Editing Students 12 Uploading Test Settings 12 Managing Users Retrieving User Accounts Adding User Accounts Adding, Editing, or Deleting Users through File Uploads Viewing and Editing User Details Deleting User Accounts Working with Rosters of Students Viewing Rosters Adding a New Roster Modifying an Existing Roster Deleting a Roster Printing a Roster Creating Rosters through File Uploads * DA—District Administrator; DC—District Test Coordinator; SC—School Test Coordinator; TE—Teacher, TA—Test Administrator 1 Some roles have view-only access to this feature. 2 Text-to-Speech Passages and Passages and Items for the ELA CAT need to be approved and assigned by your State DOE Assessment contact.

Activating TIDE Account 6 Tips for First-Time Users: 1.Activation s are sent from The activation link expires in 30 days. 2.Your password must be eight characters long and have at least three of the following: one lowercase alphabetic character, one uppercase alphabetic character, one number, and one special character %, #, or !.

77 Logging in to TIDE

Home Page 8

Banner 9

Help Text 10 Help Text

Non-Disclosure Agreement 11

Manage Users 12

View/Edit Users 13

View Retrieved Users 14

Add Users 15

Upload Users 16

Student Information 17

Retrieve Students 18

View Retrieved Students 19

Add Students 20

Upload Student Settings 21

Rosters 22

Retrieve and Add Rosters 23

Manage Rosters 24

Upload a Roster 25

Printing Rosters 26

Appeals 27

Create Appeals — Retrieving 28

Create Appeals — Entering 29

Status of Appeals 30 Appeal StatusDescription of Status Error OccurredAn error was encountered while the appeal was being processed. Pending ApprovalAppeal is pending approval. ProcessedAppeal was successfully processed and the test opportunity has been updated. RejectedAppeal was rejected. Rejected by SystemTest Delivery System was unable to process the appeal. Requires ResubmissionAppeal must be resubmitted. RetractedOriginator retracted the appeal. Submitted for Processing Appeal submitted to the Test Delivery System for processing.

View Appeals 31

View Pending Appeals 32

Upload Appeals 33

Voice Pack 34

Test Windows 35

Test Windows 36 State District 1District 2 School A School B School C School DSchool E April 1 – 5April 8 – 12April 15 – 19

Add Test Window 37

Edit Test Window – Step 1 38

Edit Test Window – Step 2 39

Discrepancies 40  TIDE stores the list of tests each student takes  Students may not participate in a test, resulting in a discrepancy  You assign a code to explain the discrepancy Special CodeDescription Absent - Unexcused Student was not present during any part of the test administration period and was not able to make up the test. The Non-Participation code should only be applied to all subjects and for all tests (CAT, Performance Task, or Paper Form) for which the student was absent. Absent - ExcusedStudent was not present during any part of the test administration period and was not able to make up the test. The Non-Participation code should only be applied to all subjects and for all tests (CAT, Performance Task, or Paper Form) for which the student was absent. New Non-English Proficient Student is an English language learner (ELL) and was first enrolled in the United Stated between May 2 of the previous spring and May 1 of the current school year. The Non-Participation code should only be applied to the ELA (CAT and Performance Task or Paper Form). Refusal - StudentStudent chose to give up during testing or refused to start the test. The Non- Participation code should be applied to all subjects and for all tests (CAT, Performance Task, or Paper Form). Refusal - ParentA parent or legal guardian has requested that the student not take the test. The Non- Participation code should be applied to all subjects and for all tests (CAT, Performance Task, or Paper Form). MedicalStudent is unable to test during the testing window due to an unanticipated medical circumstance. The Non-Participation code should only be applied to all subjects and for all tests (CAT, Performance Task, or Paper Form) for which the student was medically excused. Student Not Eligible – F1 Visa The student is classified as an international student and is not eligible to take the Smarter Balanced Math or ELA test. The Non-Participation code should be applied to all subjects and for all tests (CAT, Performance Task, or Paper Form). Student Not Eligible – Other The student is not eligible to take the Smarter Math or ELA test due to approved circumstances. Use of this code must be reviewed and approved by your district SDDOE Assessment Contact. The Non-Participation code should only be applied to all subjects and for all tests (CAT, Performance Task, or Paper Form) for which was approved for use by the SDDOE.

Retrieving Discrepancies 41

Assign Special Code 42 Absent - Excused

South Dakota Smarter Balanced Assessment Portal 43 Portal : / /

User Home Pages 44 Students & Families Home Page Technology Coordinators Home Page

Resources 45 Sample Resources Page Important Resources User Roles and System Access Test Information Distribution Engine User Guide Test Administration Manual Online Report System User Guide

FAQS Page 46

Help Desk Information South Dakota Smarter Balanced Assessment Help Desk HoursMonday–Friday 7 a.m.–7 p.m. ET Phone