2008 NAPHSIS Annual Meeting Celebrating 75 Years of Excellence Orlando, FL June 1 st – 5 th, 2008 Welcome to Innovations Session Making a Difference, One Child at a Time – Details Are Important” Betty Shannon Florida Vital Records Administrator

Making a Difference, One Child at a Time Cooperative effort between Florida Office of Vital Statistics Florida Office of Vital Statistics Florida Department of Law Enforcement Florida Department of Law Enforcement

Florida Statutory Requirements Missing Child Reports Missing Child Reports Missing Children Information Clearinghouse Missing Children Information Clearinghouse Office of Vital Statistics Office of Vital Statistics Birth Records of Missing Children, Registrars’ Duties Birth Records of Missing Children, Registrars’ Duties

A Missing Child Triggers Several Agencies into Action

A Missing Child May Be Child who has run away voluntarily Child abducted by a parent Child who is missing & maybe endangered (physical) Child who is missing involuntarily Child who is missing & has a disability (medical)

Once Missing Report is Filed May be released as an Amber Alert or Missing Child Alert May be released as an Amber Alert or Missing Child Alert Law enforcement agency having jurisdiction contacts Florida Department of Law Enforcement (FDLE) Law enforcement agency having jurisdiction contacts Florida Department of Law Enforcement (FDLE) State coordinator sends out alert statewide or as appropriate State coordinator sends out alert statewide or as appropriate

File Matched to Database FDLE forwards a weekly file to Vital Statistics Information matched against Florida birth database Information match based on:   Child Name   Date of Birth   Sex

Record Match “Flags” birth record “Flags” birth record Prevents record from being printed statewide Prevents record from being printed statewide Alert Message displayed for any attempt to display or print record Alert Message displayed for any attempt to display or print record 67 counties & state office contacts clearinghouse for up-to-the minute status of case 67 counties & state office contacts clearinghouse for up-to-the minute status of case

Manual Backup to Electronic System Bi-weekly hardcopy list mailed to each county office that still has hardcopy birth records, indicating a missing child born in their county has been reported Bi-weekly hardcopy list mailed to each county office that still has hardcopy birth records, indicating a missing child born in their county has been reported County office pulls copy of record & forwards to state office County office pulls copy of record & forwards to state office

Request Received in Mail Determined to be missing child Determined to be missing child Must contact clearinghouse with completed application Must contact clearinghouse with completed application  Applicant’s name  Address  Phone number  Photo copy of driver’s license

In-person Request Contact clearinghouse with completed application Contact clearinghouse with completed application  Applicant’s name  Address & phone number  Photocopy of applicant’s driver’s license  Write down physical description of applicant  Advise applicant that copy will be mailed to residence  Follow clearinghouse instructions

Details Are Important In 2007, 50,950 children were reported missing to FDLE In 2007, 50,950 children were reported missing to FDLE On any given day, 3,000–3,500 children are active in system as missing On any given day, 3,000–3,500 children are active in system as missing

238 Total Recoveries

Success is measured One Child at a Time & Details Are Important! Betty Shannon Florida Vital Records Administrator ext. 1003