Julie Adams, Facilitator Grace Hazan

Introductions Purpose Agenda – Resource Development—Your Role – Master Calendaring – Frequently Used Documents – Record Keeping – Organizing and Maintaining Files – Research Made Easy – What Else?

 What’s Important to Track ◦ Local Level  Local senate meetings and deadlines  College/District meetings and deadlines  Past senators and presidents ◦ State Level  Area meetings  Sessions and Institutes (registrations, etc.)  ASCCC awards and deadlines ◦ Other????

 What is the Importance of the Senate Office?  What is your Role?  Resources ◦ Senator Notebook ◦ Other Ideas?

One of the most important aspects of our job is information maintenance.

 Locate files quickly  Keep related documents together  Move groups of data easily  Facilitate file sharing  Backup important data quickly 6

 Primary Source Documents First-hand: Adopted State and local policies; Title 5; Education Code; etc.  Secondary Sources Second-hand: Relevant articles; Communications from ASCCC, ACCJC, System Office; Minutes; etc.  Senate Library ◦ Budget Information (Senate) ◦ Motions and Resolutions ◦ Senate Position Papers

 Agenda Templates  Minutes Templates  Motions and Resolutions  Website Resources  What type of documents do you use?

 Type  Organization  Maintenance  Other Ideas?

 Let’s have a discussion….

 What do you want to know that we did not cover?  Questions and Answers