Taming the wild frontier Australian Innovations in Digital Records Creation and Capture Colleen McEwen National Archives of Australia

Reducing Red Tape in the Australian Public Service

Archives Responses New Appraisal Approach New Normal Administrative Practice advice Check-up

Check-up – Strategy questions Information Management Framework Information Architecture Records Management Strategy Policies Procedures Compliance Training Business continuity Outsourcing

Check-up Practice – RM Practice Questions Creation Capture Description Retention & Destruction Access Storage Preservation Security

NAA EDRMS Implementation Archives an early implementation Capture unstructured admin records Paper scanned Small paper registry – National Security Records Records are classified at file level Decentralised system

Lessons Learnt 1.Develop procedures which integrate with work practices 2.Manage the use of alternate storage areas 3.Implement long term change management strategies 4.Develop good support structures

Key message for creation and capture Understand your legislative and business requirements Use work process analysis Integrate records management into systems Make sure records are ‘fit for purpose’ Manage creation and capture according to the level of business risk

Key message for creation and capture Build an information management framework supporting both structured and unstructured records Design and review systems with records management capabilities Train and support staff