2013/14 2 ND QUARTER EXPENDITURE AND PERFORMANCE REVIEW REPORT Sibusiso Xaba Director-General: Arts and Culture

PRESENTATION OUTLINE  Performance Overview  Budget and Expenditure  Explanation of Expenditure per Economic Classification  Review of Programme Performance on Key Indicators 2

PERFORMANCE OVERVIEW 3

Comparison of First Quarter and Second Quarter FY 4

Performance per Programme 5

SUMMARY OF BUDGET VS EXPENDITURE 6

Summary of total Budget and Expenditure per Programme ProgrammeMain Appropriation 2013/14 Expenditure September 2013 Total Available % Spent R’000 Administration234,017133,913100,10457% Performing Arts629,699276,896352,80344% National Language Services123,69275,21648,47661% Cultural Development221,896115,126106,77052% Heritage Promotion867,379336,506530,87339% National Archives and Library Services 838,094415,057423,03750% Grand Total2,914,7771,352,7131,562,06446% 7

Summary of Budget and Expenditure per Economic Classification Programme2011/122012/132013/142014/15 Economic ClassificationMain Appropriation 2013/14 Expenditure September 2013 Total Available % Spent R’000 Compensation196,36492,187104,17747% Goods & Services (include Payments for Financial Assets) 469,733193,177276,55641% Conditional Grant597,786306,578291,20851% Departmental Agencies & Accounts 1,026,394534,152492,24252% Capital Works509,512134,406375,10626% Non Profit Org13,5816,7856,79650% Households 94,42884,32310,10589% Capital Assets6,9791,1055,87416% Grand Total2,914,7771,352,7131,562,06446% 8

Comparison of Budget vs Expenditure between second quarter of 2012/13 and 2013/14 9

TRANSFER PAYMENTS AND DEPARTMENTAL BUDGET VS EXPENDITURE 10

Departmental Expenditure Report Main Appropriation 2013/14 Expenditure September 2013 Total Available % Spent R’000 Compensation196,36492,187104,17747% Goods and Services469,733193,177276,55641% Transfers to Households94,42884,32310,10589% Capital Assets6,9791,1055,87416% Total767,504370,792396,71248% 11

Transfer Payments Expenditure Report Main Appropriation 2013/14 Expenditure September 2013 Total Available % Spent R’000 Conditional Grant597,786306,578291,20851% Agencies & Accounts (subsidies)1,026,394534,152492,24252% Capital Works509,512134,406375,10626% Non-Profit Institutions13,5816,7856,79650% Total2,147,273981,9211,165,35246% 12

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION 13

Compensation of Employees  The expenditure on Compensation of Employees as at 30 September 2013 is R92 million (47%)  A total of 34 posts have been advertised since March 2013 (in three phases) and a total of 23 posts have been filled to date. The other posts are in process of being filled  In addition, a total of 23 Interns were appointed in August 2013  Performance incentives for 2012/13 have not yet been processed - will be finalised in the 3rd quarter 14

Goods and Services An amount of R193 million (41%) spent as at 30 September The reasons for under spending is as follows: (i) MGE funds allocated under Goods and Services. A virement approval has been requested from Treasury to shift funds to Transfer to Households. Treasury requested the Department to provide the MGE various work stream plans in order for Treasury to process the request (ii) The claims are not received in time from DPW to process the Office Accommodation transactions done 15

Provinces and Municipalities (Conditional Grant on Community Libraries) The expenditure relates to the transfers for the Conditional grant on Community Libraries and funds are transferred to various Provinces quarterly based on their business plans An amount of R307 million (51%) has been transferred as at 30 September 2013 The detail of spending per province is as follows: 16

Provinces and Municipalities (Conditional Grant on Community Libraries) Per Province: Conditional Grant Main Appro- priation 2013/14 Actual transfer by National Provincial actual payments Available Amount (National) % Transferred of National allocation % Actual payments of total available R’000 Eastern Cape72,492 31,50033,069 40,992 43,5%45,6% Free State62,918 26,41621,547 36,502 42,0%34,2% Gauteng63,470 35,97022,189 27,500 56,7%35,0% KwaZulu-Natal63,145 41,21132,227 21,934 65,3%51,0% Limpopo56,528 27,56113,275 28,967 48,8%23,5% Mpumalanga72,521 34,85928,956 37,662 48,1%39,9% Northern Cape75,596 43,96634,525 31,630 58,2%45,7% North West64,058 30,70523,070 33,353 47,9%36,0% Western Cape67,058 34,39029,578 32,668 51,3%44,1% Total597, ,578238, ,208 51,3%39,9% 17

Departmental Agencies & Accounts (Cur Transfers) This expenditure item relates to subsidies to the Departments’ Public Entities. The Performing Arts Institutions transfers are processed quarterly, Libraries and Heritage Institutions on a monthly basis An amount of R534 million (52%) has been spent as at 30 September The spending include an advance payment processed for PanSALB in the 2 nd quarter instead of being processed in the 3 rd quarter. No over or under expenditure is however anticipated by March

Departmental Agencies & Accounts (Capital Works) This expenditure item relates to maintenance, upgrade and refurbishment of the Departments’ Playhouses, Museums and Libraries as well as the construction of Legacy Projects An amount of R134 million (26%) has been spent as at 30 September The under spending is due to DPW submitting claims late. The expenditure will improve as Department has appointed the Project Support team as an intervention to deal with the projects that are still in progress 19

Non Profit Organisations This expenditure relates to subsidies to BASA, Blind SA and Engelenburg Arts Collection The expenditure is R6,7 million (50%) as at 30 September The expenditure is in line with the guideline percentage and projected expenditure in the second quarter. No over or under expenditure is however anticipated by March

Households This expenditure item relates to all the financial assistance projects that the Department fund during the financial year An amount of R84 million (89%) has been spent as at 30 September The increased spending is due to planned projects and payment of outstanding Mzansi golden economy projects from 2012/13 in 2013/14 21

Capital Assets This budget relates to the purchasing of machinery and equipment including the IT equipment as well as acquisition of a building and other fixed structures An amount of R1,105 million (16%) has been spent as at 30 September

Capital Assets An amount of R4,4 million has been processed on the 30 th of September 2013 for the procurement of two sets of servers of the National Automated Archival Information Retrieval System (NAAIRS), DAC intranet and National Archives website. However, the system posted the transaction to October month In total an amount of R5,5 million (80%) under this line item has been spent and will be reported in the third quarter 23

EXPLANATION OF PROGRAMME PERFORMANCE ON KEY INDICATORS 24

SELECTED ENE INDICATORS PERFORMANCE INDICATOR 2013/14 TARGET 2ND QUARTER TARGET PROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION Number of arts practitioners placed in schools 160 Quarter reports received 160 arts practitioners already placed in schools. The quarter report has not been received yet. MoA's have been signed with six provinces except Northern Cape. The first quarter report on the placement of the artists will be received on the 30 December 2013 Number of public art programmes supported 94 programmes implemented The 4 programmes have not yet been implemented as anticipated. The Public Art programmes to be pursued have been identified and approved. In addition, MoAs for the programmes have been developed. 4 Public Art programmes will be completed by 30 January 2014 and others by March 2014 Number of jobs created through leveraging off partnerships, work streams of public art and touring ventures per year 1150 N/A 550 Other projects from which other jobs will be generated will be rolled out in the third and fourth quarter Number of language practice bursaries awarded per year 280Monitoring visits to universities 336 awards made to date- Monitoring visits to universities done: WSU- 25 July ; UJ- 31 July ; UNISA- 6 Aug; Zululand-15 Aug; Limpopo-22 Aug UNISA registered more students as results of low registration fees as compared to other tertiary institutions 25

PERFORMANCE INDICATOR 2013/14 TARGET 2 nd QUARTER TARGET PROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION Number of flags and poles installed at schools per year flags installed in Gauteng. 2 flags were donated to Robertson in the Western Cape. To date, a total of 1000 flags have been installed. Only one service provider was engaged in the project to deliver the 200 flags during the said quarter. The appointment of other service providers will be finalised by Oct 2013 Number of handheld flags distributed per year Total of flags distributed The demand for handheld flags was higher than anticipated from DAC public institutions such as Freedom Park and provinces Number of heritage (legacy/monuments) projects supported per year 2 OR Tambo: appointment of contractor for OR Tambo Interpretative Centre Appointment of a contractor pending the permit approval by SAHRA Appointment dependent on the detailed designs estimates. The detailed designs should be approved by SAHRA. Permit application submitted and waiting for SAHRA to grant approval Centenary: events plan developed and budget approved Union Buildings: Mandela Statue − wax model completed NONE SELECTED ENE INDICATORS 26

PERFORMANCE INDICATOR2013/14 TARGET 2 nd QUARTER TARGET PROGRESSVARIANCE/COMMENTS OR PROGRESS DESCRIPTION Number of bursaries in heritage studies awarded per year 106 Call for bursary applications Call for bursary applications published in national newspapers. The closing date was on 21 June bursaries already awarded. N/A Number of jobs created in the Heritage sector per year Better reporting methods by Project Managers, Public Works and IDC. More personnel were required to cater for higher number on the National events Number of community libraries upgraded per year libraries upgraded ( Mpophomeni and Ndulinde Library in KwaZulu Natal). Delay in the appointment of contractors. Under budgeting in the Eastern Cape resulted in the shifting of funds meant for upgrades to new facilities. 2 Letters written to MEC's of Limpopo and North West warning them that 3rd allocation might be stopped due to under expenditure and slow performance. Number of new community libraries built per year 16 N/ANo new community libraries were anticipated to be completed in the quarter. SELECTED ENE INDICATORS 27

PERFORMANCE INDICATOR2013/14 TARGET 2 nd QUARTER TARGET PROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION Number of jobs created through support to arts, culture and heritage events per year 9832N/A short terms jobs.More project had to be implemented resulting in the increase in the jobs creation Number of touring venture projects supported per year 5 Obtain approval to implement Touring Venture i.e. obtain proposals from earmarked institutions The submission to obtain approval to implement the Touring Venture has been drafted and is awaiting approval. The implementation of the Touring -Venture project was crippled by the withdrawal of the R45 million by NT in Plans are underway to ensure that this is not repeated in Number of cultural events supported per year events supported internationally and locally SELECTED ENE INDICATORS 28

PERFORMANCE AGAINST OTHER KEY APP INDICATORS 29

PROGRAMME 1 OBJECTIVE: To provide core support services to the department to ensure the realisation of enhanced governance and accountability INDICATOR2nd QUARTER TARGET PROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION % of service providers paid within 30 days 100%100% of service providers paid within 30 days None Audit opinionUnqualified audit opinion Unqualified audit opinion with lesser number of findings compared to last year None Number of training opportunities provided 150A total of 224 training interventions were rolled out during the 2nd quarter Some of the training interventions that were supposed to have been implemented in the 1st quarter were only implemented in the 2nd quarter, therefore the higher number of interventions. % of people with disabilities 1.80%1.8% people with disabilitiesNone % of reported service delivery complaints internally resolved within the set parameters 70%The Presidential response rate as at 30th Sept 2013 was 95,16 %. Three cases are still pending The three unresolved cases have been communicated to relevant programmes and will be resolved by end of 3rd quarter % spent against approved budget 45%46% (R1,353 million ) of budget was spent in the period under a review Advance transfer payment to PanSALB was made before the planned payment date 30

PROGRAMME 1 OBJECTIVE: To provide core support services to the department to ensure the realisation of enhanced governance and accountability INDICATOR2nd QUARTER TARGET PROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION % Vacancy Rate (relative to approved structure) 13%Vacancy rate as on 30 September 2013 is 8.30% Most of the posts that were advertised since April 2013 were filled in the 2nd quarter % of capital works budget spent 50%Overall capital works expenditure is at 25% i.e. transfers payments which amount to R (Performing 32%; DPW Capital 16%; 50%) Expedite spending particularly by DPW managed projects.Convene regular appraisal meeting with DPW project managers Number of media monitoring and analysis reports generated 11 Media Monitoring service provider appointed (Ornico) and service rendered. The analysis part of the reports has not been completed yet. Number of awards presented Awards criteria approved and nominations conducted Approval of the criteria for the Awards in November 2013 and nominations completed by 28 January

PROGRAMME 2 OBJECTIVE: To promote arts & culture in SA and mainstream its role in social development INDICATOR2 nd QUARTER TARGETPROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION Number of targeted groups enrichment programmes supported 2 programmes supportedField Band Foundation Championships took place on the 28 September 2013 and Soulbent programme started in August 2013 Number of trendsetters placed in province Quarterly reports receivedTrendsetters were recruited in four provinces (KZN, NW, EC, GP) and a service provider has been appointed. Quarterly reports have not been received yet. The Trendsetter programme will be activated by 30 October 2013 Number of provincial programmes supported though each community arts and culture forum (CACF) Provincial programmes implemented in all provinces Provincial programmes were not implemented in all provinces. Instead, workshops were held in all 9 provinces and 9 provincial business plans were produced Programmes based on Business plans will be implemented by 31 December 2013 Juvenile arts access programme implemented Consultations on the juvenile arts access programmes Consultation meeting with Correctional Service held in July and August respectively 32

PROGRAMME 3: NATIONAL LANGUAGE SERVICE OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation. INDICATOR2 nd QUARTER TARGETPROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION Number of terminologies developed per domain ARTS AND CULTURE INT. PHASE 873 terminologies developed ARTS AND CULTURE INT. PHASE terminologies developed as expected Target Achieved HSEMS INT. PHASE 2898 terminologies developed HSEMS INT. PHASE terminologies were developed as expected Target Achieved LIFE ORIENTATION INT. PHASE 1491 terminologies developed LIFE ORIENTATION INT. PHASE terminologies developed as expected Target Achieved ELECTION 700 terminologies developed ELECTION terminologies developed. Working meetings for Elections were held in Setswana, Sesotho & isiZulu. Target Achieved 33

PROGRAMME 3: NATIONAL LANGUAGE SERVICE OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation. INDICATOR2 nd QUARTER TARGETPROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION Number of terminologies developed per domain MATHS SNR. PHASE 926 terminologies developed MATHS SNR. PHASE 926 terminologies developed as expected Target Achieved Number of official documents translated into and edited in all official languages 284 documents214 documents translated/edited as per clients' specifications Fewer request for translation of documents were received from the clients than expected 34

OBJECTIVE: To improve development opportunities for SA Arts & Culture, through partnerships to ensure sustainability of the sector INDICATOR2 nd QUARTER TARGETPROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION Number of programmes to support a culture of reading NBW programme staged by 30 Sept 2013 NBW was held successfully from 2-7 September 2013 National Art Bank (NAB) established Start process of securing space for NAB Process has been started to secure the space for NAB through a submission for DG's approval NaCISA establishedAppointment of board members completed by 30 Sept 2013 The appointment of board members for NACISA did not occur. A different approach to rolling out this initiate is being considered and as such the project plan under a review Number of continental events participated in 2Participated in the sixth edition of the International Symphonic Music Festival in Algeria (12-19 September 2013). The DAC also participated in the Festival for Pan African Music (FESPAM), as the country of honour, held in the Republic of Congo ( July 2013). Number of cultural programmes and activities supported towards servicing of agreements 4Participated in the following activities towards servicing of bilateral agreements: SA-UK Bilateral Forum (9-10 September 2013); SA- Argentina BNC (1- 2 Aug 2013); SA-Brazil Joint Commission (29-30 July 2013); Implementation of the SA-French Season taking place in France (May- Dec 2013) PROGRAMME 4: CULTURAL DEVELOPMENT 35

PROGRAMME 5: HERITAGE OBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio- economic development, social cohesion and national identity INDICATOR2 nd QUARTER TARGET PROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION Number of policies/ legislative instruments developed and/or reviewed to achieve the objective Appointment of a service provider to conduct a cost analysis by 30 Sept 2013 The service provider to conduct a cost analysis was not appointed as planned. The finalisation and appointment of the service provider will be done before end December 2013 National Living Heritage Policy submitted to Cabinet for approval by 30 Sept 2013 Cabinet memorandum on National Living Heritage Policy is on route for approval Regular follow ups on the Cabinet Memorandum before the end of third quarter National Policy on Underwater Cultural Heritage submitted to Cabinet for approval by 30 Sept 2013 Cabinet memorandum on National Policy on Underwater Cultural Heritage was submitted to the Minister for approval Delays in approval process. Regular follow up on the Cabinet Memorandum before the end of third quarter Number of historic events hosted Mandela Day hosted on 18 July 2013 The Nelson Mandela Day event was held in Qunu Eastern Cape on 18 July

PROGRAMME 5: HERITAGE OBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio- economic development, social cohesion and national identity INDICATOR1st QUARTER TARGET PROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION Number of policies/ legislative instruments developed and/or reviewed to achieve the objective National Digitisation of Heritage Resources Policy submitted to Minister for approval by 30 Sept 2013 Cabinet memorandum on National Policy on the Digitisation of Heritage Resources was submitted to Minister for approval Target Achieved National Heritage Human Resources Development Strategy submitted to Minister for approval Cabinet memorandum on National Heritage Human Resources Development Strategy was submitted to Minister for approval Target Achieved Submission on Cultural Laws Third Amendment Bill to the Minister and Cabinet for approval by 30 Sept 2013 Project put on hold until the review of White Paper is finalised Number of national days hosted Heritage Day celebrated 24 September 2013 The Heritage Day was celebrated in Mdantsane on 24 September

PROGRAMME 6: ARCHIVES AND RECORDS OBJECTIVE: Archives and record management INDICATOR2 nd QUARTER TARGET PROGRESSVARIANCE/COMMENTS or PROGRESS DESCRIPTION Number Oral history projects conducted 12 Oral History projects conducted (Training of learners on oral history related matters in the Northern Cape and in all other provinces Number of audio-visual formats inventoried Videos inventoried. 203 Reels Film masters accessioned and inventoried. 749 Sound recordings inventoried. TOTAL 1979 Number of Archival outreach programmes presented 13 out reach programmes were rolled out i.e. in the Western Cape during August 2013; in Mpumalanga during the Women's day celebrations; and in the Eastern Cape, Mdantsane during the Heritage day) Number of Library materials purchased by provinces library materials were purchased in four provinces. None 38

THANK YOU 39